Leah Schaeffer

• Process weekly payroll for 300+ exempt and non-exempt employees.
• Review certified payroll reports for compliance including prevailing wages, fringe benefits, job/skill classifications, etc
• Develop custom spreadsheets that improve efficiency when calculating commissions, bonuses, or other special pay circumstances.
• Review vendor invoices for appropriate documentation and validity prior to payment.
• Update accounting ledgers and journals to balance statements and maintain consistent records.
• Maintain multiple facilities to ensure all systems are in working order, supplies are fully stocked and predict future needs to ensure all needs for employees and vendors are met.

• Processed and prepared payroll for 300+ on a weekly basis across California and Nevada.
• Submitted weekly and monthly certified payroll reports according to Federal, State and County contracts and Department of Labor rules and regulations.
• Filed weekly and quarterly tax reports and audit for accuracy.
• Reconciled all payroll accounts against the General Ledger.
• Answered employee phone calls and emails regarding payroll and benefit questions.
• Audited weekly payroll files for discrepancies and ensure accuracy.
• Set up new employee profiles in Sage 300 and ensure accuracy.

• Compiled and process weekly and bi-weekly payroll for 8,000+ exempt and non-exempt employees.
• Audited employee timecards to ensure accuracy and that all company and CBA requirements are closely followed.
• Answered a high volume of daily phone calls and emails to assist employees with all pay related inquiries.
• Assisted with weekly garnishment set up, remittance and reconciliation for federal, state and local agencies across the United States and Puerto Rico.
• Calculated and process over 300 off cycle employee net bonuses, retroactive payments and termination pay on a weekly basis.
• Updated all employee payroll records by entering changes in exemptions, direct deposit, rate increases, and other status changes as needed.

• Managed 10+ employees through daily tasks and issues to process over 500 technicians’ daily time cards.
• Assisted in implementing a new digital time card program to reduce paper waste and improve accuracy and efficiency.
• Audited daily invoices to guarantee accuracy and to verify accurate billing before sending to prime contractor for payment.
• Resolved any billing questions from field supervisors and employees to ensure understanding and accuracy.

• Performed daily routing of field service technicians through Workforce Management.

• Maintained field technicians' routes throughout the day to ensure customer needs are met despite traffic delays and weather concerns.

• Maintained contact with Field Operations Supervisors and Management to provide accurate arrival times and completion rates.