Leah Wilson
Executive Assistant
Houston
Summary
Driven and resourceful administrative professional with 30+ years of experience assisting with work of C-Suite executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
29
29
years of professional experience
1
1
year of post-secondary education
1
1
Certification
Work History
Temporary Executive Assistant
Cart.com
11.2023 - 01.2024
- Calendar management; travel coordination and expense reports for CFO
- Office coordinator duties; maintenance of supplies and general office needs
- POC for Houston employees
Executive Assistant To Chief Executive Officer
Oberon Fuels
10.2022 - 09.2023
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Executive Assistant to Senior Vice President
Sysco
05.2021 - 08.2022
- Delivered organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Management of executive's calendar and meeting schedules
- Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
- Facilitation and distribution of communications between the executive and direct reports, coworkers and external parties
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Administrative Supervisor & Executive Assistant
Nabors Industries
07.2013 - 05.2021
- Provided high-level administrative support to an SVP of Investor Relations & Corp. Development
- Duties include: internal and external transmission of quarterly earnings reports and financial press releases, scheduler and moderator of conference call prerecording, management of active calendars for SVP, CFO & 2 Sr Directors
- Oversaw budget management by tracking expenses, identifying cost-saving opportunities, and providing financial reports to senior leadership.
- Coordinated schedules and travel arrangements for executives, ensuring timely attendance at meetings and events.
Sr. Administrative Assistant
Nabors Industries
03.2012 - 07.2013
- Administrative support of two Senior Directors within the Procurement & Supply Chain Department
- Duties include: Extensive calendar management, travel planning, drafting and editing correspondence for communication, preparation of expense reports for Directors & Sr
- Managers, maintenance of internal database errors, resolution of issues/questions from external vendors, MS project timeline/ tracking and follow-up, Special projects and duties as assigned.
Executive Assistant
PSC
09.2006 - 09.2011
- Provided executive and confidential support to the Sr VP of Human Resources, Communication and Administration
- Heavy calendar management, scheduled internal and external meetings, reviewed and editing of company policies.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Administrative Assistant III
Richfield Investment Corporation
10.2004 - 09.2006
- Provided administrative support to the President and subsequent staff and general staff of the Corporate Department
- Management of database systems with business permits, payment process, new vendor service comparisons and maintenance of vehicle service and registrations
- Interacted with TX State Comptroller and preparared documents for incorporation of new business entities, IRS filing requirements and special projects as necessary.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Executive Assistant (Clinical Research)
Boston Children's Hospital
01.2001 - 01.2003
- Supported the Director/Sr Physician and Associate Director of Clinical Research Department
- Scheduled and logistically coordination for all department meetings, conferences and Fellows courses
- Creation of correspondence for Hospital organized funding projects, purchasing assistant
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
SMALL BUSINESS CONSULTANT
DUDLEY VILLAGE ENTERPRISES
02.2001 - 10.2001
- Previously in charge of the company's overall operating functions; hiring and managing staff, maintenance of company budgets
- Also oversaw the marketing and facilitation of DuVE's many projects.
Executive Assistant
Vantage Deluxe World Travel
01.2000 - 01.2001
- Provided administrative support to the Executive Vice President of Direct Marketing, as well as other members of Corporate Management, scheduled and took minutes for internal and external meetings, worked with Human Resources in coordination of all off-site and management meetings and corporate events: This consisted of handling all phases of event planning on off-site meetings
- Prepared correspondence and acted as point of contact for YMCA fundraising
- Responsible for all domestic and international travel, conference planning and arrangements for senior management
Senior Administrative Assistant
NVEST Services
01.1999 - 01.2000
- Provided primary support to the Senior Vice President/Deputy General Counsel and staff, made all travel and conference arrangements, typed correspondence for internal as well as external clients, handled all bill payments and check requests for the department, coordinated several departmental projects (i.e.: building a 'Best Practices' Library)
Executive Assistant
MFS Investment Management
01.1995 - 01.1999
- Provided support to the Director of Compliance and staff
- Maintained department budget; AP/AR, maintained and updated department systems, made all travel and conference arrangements, worked on special projects as necessary.
Education
No Degree - Real Estate Agent
LEE INSTITUTE OF REAL ESTATE
05.2003 - 05.2003
Certification - Adminstrative Assistant
Katharine Gibbs School
01.1989 - 05.1990
Skills
Office Management
Strategic Meeting & Travel Planning
Customer Service-Oriented
Executive Calendar Management
Confidentiality
Training and Development (HR)
Recruiting
Certification
Legal Secretarial Arts Certificate - Katharine Gibbs School
Timeline
Temporary Executive Assistant
Cart.com
11.2023 - 01.2024
Executive Assistant To Chief Executive Officer
Oberon Fuels
10.2022 - 09.2023
Executive Assistant to Senior Vice President
Sysco
05.2021 - 08.2022
Administrative Supervisor & Executive Assistant
Nabors Industries
07.2013 - 05.2021
Sr. Administrative Assistant
Nabors Industries
03.2012 - 07.2013
Executive Assistant
PSC
09.2006 - 09.2011
Administrative Assistant III
Richfield Investment Corporation
10.2004 - 09.2006
No Degree - Real Estate Agent
LEE INSTITUTE OF REAL ESTATE
05.2003 - 05.2003
SMALL BUSINESS CONSULTANT
DUDLEY VILLAGE ENTERPRISES
02.2001 - 10.2001
Executive Assistant (Clinical Research)
Boston Children's Hospital
01.2001 - 01.2003
Executive Assistant
Vantage Deluxe World Travel
01.2000 - 01.2001
Senior Administrative Assistant
NVEST Services
01.1999 - 01.2000
Executive Assistant
MFS Investment Management
01.1995 - 01.1999
Certification - Adminstrative Assistant
Katharine Gibbs School
01.1989 - 05.1990