MS Office
Leah Wilson
Executive Assistant
Houston,Texas
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high volume workloads in rapidly changing environments. With experience in Financial Services, Investor Relations, Oil & Gas drilling, Offshore and Renewable Energy and Industrial services.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant
Cart.com
Houston, TX
11.2023 - 1 2024
- Executive support for the CEO & Director of Administration
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered and managed up to 30 incoming and outgoing calls while recording accurate messages for distribution to office staff.
Executive Assistant to Chief Executive Officer
Oberon Fuels
Houston, TX
10.2022 - 09.2023
- Supported decision-making processes by compiling research data and presenting findings.
- Managed complex calendar scheduling with focus on proper allocation of executive availability for the team of 4 direct support personnel.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Processed travel expenses and reimbursements for executive team and senior management group.
- Reduced expenses through effective negotiation of vendor contracts for office supplies and services
Executive Assistant to Senior Vice President
Sysco
Houston, TX
05.2021 - 08.2022
- Managed 2 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events for over 75 staff members, promoting team-building activities and boosting morale within the workplace.
- Processed travel expenses and reimbursements for senior executive team and management group of 4 individuals.
- Served as a liaison between departments to facilitate effective communication throughout the company
Administrative Supervisor & Executive Assistant
Nabors Industries
Houston, TX
07.2013 - 05.2021
- Managed Senior Vice President's calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Collaborated with investor relations team to create cohesive messaging and financial press releases across all corporate and public communications channels.
- Supervisor of up to 2 administrative staff for general department support.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Streamlined administrative processes by implementing efficient filing systems and workflow procedures.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel
Sr. Administrative Assistant
Nabors Corporate Services
Houston, TX
03.2012 - 07.2013
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for 2 senior executives.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others
- Managed disbursement of information per executive request by monitoring client arrivals and access facility access
- Coordinated seamless onboarding experiences for new hires to ensure the individuals were properly equipped with necessary tools to succeed in their roles from day one.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation
Executive Assistant
PSC Industries
Houston, TX
09.2006 - 09.2011
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize 50% of time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained human resources information system and kept employee files up to date and accurate.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
Skills
Certification
Legal Administrative Professional Certificate - Katharine Gibbs School
Software
Google Suite
Zoom
Slack
SharePoint
ADP
Concur
Timeline
Executive Assistant - Cart.com
11.2023 - 1 2024
Executive Assistant to Chief Executive Officer - Oberon Fuels
10.2022 - 09.2023
Executive Assistant to Senior Vice President - Sysco
05.2021 - 08.2022
Administrative Supervisor & Executive Assistant - Nabors Industries
07.2013 - 05.2021
Sr. Administrative Assistant - Nabors Corporate Services
03.2012 - 07.2013
Executive Assistant - PSC Industries
09.2006 - 09.2011