MS Office
Leah Wilson
Executive Assistant
Houston,Texas
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high volume workloads in rapidly changing environments. With experience in Financial Services, Investor Relations, Oil & Gas drilling, Offshore and Renewable Energy and Industrial services.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant
Cart.com
Houston, TX
11.2023 - 1 2024
- Executive support for the CEO & Director of Administration
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered and managed up to 30 incoming and outgoing calls while recording accurate messages for distribution to office staff.
Executive Assistant to Chief Executive Officer
Oberon Fuels
Houston, TX
10.2022 - 09.2023
- Supported decision-making processes by compiling research data and presenting findings.
- Managed complex calendar scheduling with focus on proper allocation of executive availability for the team of 4 direct support personnel.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Processed travel expenses and reimbursements for executive team and senior management group.
- Reduced expenses through effective negotiation of vendor contracts for office supplies and services
Executive Assistant to Senior Vice President
Sysco
Houston, TX
05.2021 - 08.2022
- Managed 2 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events for over 75 staff members, promoting team-building activities and boosting morale within the workplace.
- Processed travel expenses and reimbursements for senior executive team and management group of 4 individuals.
- Served as a liaison between departments to facilitate effective communication throughout the company
Administrative Supervisor & Executive Assistant
Nabors Industries
Houston, TX
07.2013 - 05.2021
- Managed Senior Vice President's calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Collaborated with investor relations team to create cohesive messaging and financial press releases across all corporate and public communications channels.
- Supervisor of up to 2 administrative staff for general department support.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Streamlined administrative processes by implementing efficient filing systems and workflow procedures.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel
Sr. Administrative Assistant
Nabors Corporate Services
Houston, TX
03.2012 - 07.2013
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for 2 senior executives.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others
- Managed disbursement of information per executive request by monitoring client arrivals and access facility access
- Coordinated seamless onboarding experiences for new hires to ensure the individuals were properly equipped with necessary tools to succeed in their roles from day one.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation
Executive Assistant
PSC Industries
Houston, TX
09.2006 - 09.2011
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize 50% of time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained human resources information system and kept employee files up to date and accurate.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
Skills
Executive Support
Information confidentiality
Calendar Management
Travel Coordination
Interpersonal Communication
Expense Reporting
Meticulous attention to detail
Document Preparation
Professional and mature
Advanced MS Office Suite
Certification
Legal Administrative Professional Certificate - Katharine Gibbs School
Software
Google Suite
Zoom
Slack
SharePoint
ADP
Concur
Timeline
Executive Assistant - Cart.com
11.2023 - 1 2024
Executive Assistant to Chief Executive Officer - Oberon Fuels
10.2022 - 09.2023
Executive Assistant to Senior Vice President - Sysco
05.2021 - 08.2022
Administrative Supervisor & Executive Assistant - Nabors Industries
07.2013 - 05.2021
Sr. Administrative Assistant - Nabors Corporate Services
03.2012 - 07.2013
Executive Assistant - PSC Industries
09.2006 - 09.2011