Leigh Allison
Justin,Texas
Summary
Dynamic Executive Administrator with proven expertise in optimizing business organization, providing exceptional c-level executive support and enhancing employee relations. Adept at handling executive travel, managing complex calendars and coordinating high-stakes meetings. I successfully streamlined operations, contributing to significant cost reductions. Skilled at defining and controlling scope, achieving project objectives, document control and fostering strong internal communications, I excel in driving organizational success through effective leadership.
Overview
16
16
years of professional experience
Work History
Executive Administrator
Wabtec Corporation
02.2019 - 03.2025
- Managed 5 key executive office staff and prioritized workloads.
- Prepared and distributed memos describing company's administrative policies and procedures to all staff members.
- Planned both internal and external events and staff trainings.
- Used measurements, analysis and process alternatives to arrive at best practices.
- Contributed to economic success by participating in budgeting process.
- Oversaw process improvement initiatives.
- Managed day-to-day development issues.
- Reduced office expenses by finding smarter solutions for vendors, suppliers and services.
- Monitored executive and site schedules to coordinate meetings and corporate events.
- Processed employee expense reports quickly to prevent delays in payouts.
- Streamlined workflow.
- Fostered strong rapport with clients, vendors, and stakeholders through consistent follow-up and communication.
- Improved operation procedure between IT provider and end-users.
Executive Assistant to the Director
GE Transportation
07.2011 - 03.2019
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Used advanced software to prepare documents, reports, and presentations.
- Handled confidential and sensitive information with discretion and tact.
- Facilitated training and onboarding for incoming office staff.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created and managed office systems to efficiently deal with documentation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Volunteered to help with special projects of varying degrees of complexity.
- Promoted team productivity by keeping supplies organized and well-stocked.
Administrative Coordinator
University Of North Texas
10.2008 - 07.2011
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Monitored front areas so that questions could be promptly addressed.
Education
Bachelor of Science - Business Administration And Management
Texas A&M University
College Station2006
Skills
- Employee relations
- Executive support
- Meeting coordination
- Document control
- Data privacy techniques
- Staff management
- Travel arrangements
- Special project coordination
- Calendar management
- Internal communications
- Organizational leadership
- Records management
- Expense reporting
Timeline
Executive Administrator
Wabtec Corporation
02.2019 - 03.2025
Executive Assistant to the Director
GE Transportation
07.2011 - 03.2019
Administrative Coordinator
University Of North Texas
10.2008 - 07.2011
Bachelor of Science - Business Administration And Management
Texas A&M University
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