Accounts Receivable Administrator
Florida Safety Contractors
2019 - 2020
- Database creation and daily maintenance for all lien releases necessary across all active construction jobs
- Prepare billings and pay applications for the Florida Department of Transportation on a monthly basis
- Prepare billings and pay applications for both counties and cities throughout six districts of Florida on a monthly basis
- Draft and request lien releases for subcontractors and vendors for every check cut on all active jobs on a weekly basis
- Coordinate with Accounts Payable for needed payments to subcontractors and vendors on all active jobs on a weekly basis
- Special project - assist in software change-over from Starbuilder to Foundation
- Including creation of Excel CSV files for all active jobs
- Database maintenance for payments received, DOT estimates, and billings on a weekly basis
- Daily tasks include receiving telephone calls, determining the nature of business, giving routine and non-routine information, answering questions in accordance with policies, and directing callers to the appropriate department
- Other daily tasks include customer service, maintaining office calendar and scheduling necessary appointments, document creation, communication with clients, copying, faxing, creation of shipping labels, routing mail to the appropriate departments and/or persons, and processing outgoing mail
- Other administrative and clerical tasks, as assigned
- Development of forms and procedures needed for Accounts Receivable Administration with attention to procedural instructions, grammar, punctuation, spelling, and attachments
- Creation and maintenance of Lien Releases procedures manual for present and future training
- Gather information, formulate reports, and submit timely responses to Management inquiries regarding Accounts Receivable
- Verify completeness and accuracy of reports and Lien Schedule for reference by higher levels in the organization
- Review current records procedures to ensure efficiency of the office
- Advise superiors of changes that would improve office procedures
- Design and implement agreed-upon changes
- Systematically review completed construction job folders to ensure all documents have been digitally saved, appropriately remove and destroy sensitive hard documents that are no longer needed, appropriate categorize and store needed hard copies of documents for the requisite period of time
- Systematically review stored files to remove folders that are no longer needed
- Appropriate destroy hard copies, as needed.
