Lesa Kingsbury

Executive Assistant

FWOGC

10.1994 - Current

Handled confidential and sensitive information with discretion and tact.
Screened calls and emails and responded accordingly to support executive correspondence.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Answered high volume of phone calls and email inquiries.
Facilitated training and onboarding for incoming office staff.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Improved office efficiency by implementing new filing systems and document management processes.
Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Served as a liaison between departments to facilitate effective communication throughout the company.
Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Filed paperwork and organized computer-based information.
Updated and maintained confidential databases and records.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Handled incoming and outgoing mail, email and faxes.
Screened personal and business calls and directed to appropriate party.
Promoted team productivity by keeping supplies organized and well-stocked.
Used QuickBooks to produce monthly invoices, reports, and other deliverables.