Leshon Simmons
Olympia,WA
Summary
High-performing administration assistant with five years of progressive experience contributing to organizational success through high-level strategy and implementation of operational excellence. Strong track record of inspiring effective cross-functional collaboration and innovative problem-solving in a high-stakes setting. Confident in generating buy-in for impactful change using data and relationship capital.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
The Department of Health
Tumwater, WA
01.2024 - Current
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Composed, edited and typed complex memos and reports with job-related software.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Payroll and Travel and Expense Management (TEMS) Processing: Responsible for accurately processing payroll and managing travel and expense reports. This includes ensuring timely and error-free payroll disbursements and efficiently handling reimbursement requests for employee expenses related to business travel.
- Assisting with Scheduling and Meeting Coordination (Using Microsoft Outlook): Support managers and staff by scheduling and coordinating meetings, utilizing tools such as Microsoft Outlook. This involves managing calendars, arranging appointments, and ensuring smooth communication and collaboration among team members.
- Processing Invoice Payments: Responsible for efficiently processing invoice payments, ensuring that bills are paid accurately and on time. This involves verifying invoices, reconciling accounts, and managing financial transactions effectively.
- Managed invoices, statements, reports, personal details, documents, and information from employees, other departments, and clients while implementing HIPPA regulations.
- Assisting with Emergency Response Activities during Public Emergencies: During public emergencies, this role involves stepping in to assist with emergency response activities as directed. This may include coordinating resources, providing support to emergency teams, and helping ensure a coordinated response to critical situations as assigned.
- Excel Data Management: Proficiently utilize Microsoft Excel to manage and analyze data relevant to various aspects of the job. This includes creating spreadsheets, organizing information, performing calculations, generating reports, and using Excels functions and features to enhance data accuracy and presentation. Excel skills are essential for tasks like payroll calculations, expense tracking, invoice management, and generating reports for decision-making.
ADMINISTRATIVE ASSISTANT
Birds Eye Medical
Tumwater, WA
05.2022 - 12.2023
- Coordinated data transfer from paper formats into computer files or database systems
- Overhauled and redesigned the travel team milage system using Excel; I analyzed miles for the mobile team, uploading the information into payroll (swipe clock)
- Implemented independent judgment and comprehensive knowledge of state and agency goals, objectives, and operating processes in making administrative decisions
- Spearheaded customer data by inputting alphabetic and numeric information on a keyboard or optical scanner according to screen format, complying with data integrity and security policies, printing and scanning files, and generating reports
- Managed invoices, statements, reports, personal details, documents, and information from employees, other departments, and clients while implementing HIPPA regulations
- Orchestrated as the building receptionist staff at the lobby service point and managed the main building phone line, Sort mail by section and contents for redistribution
- Centralized data entry and updated contact database, created, proofread, and edited documents as requested by OPR research staff.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
PROGRAM ASSISTANT
Fort Rucker
Al, JBLM
11.2018 - 02.2022
- Administrated with the supervisor on health, fire, and physical safety, such as utilizing evaluation material to ensure the facility complies with state and federal regulations
- Provide resources to constituents on multi-phone lines
- Provide information to individuals and families regarding military and civilian resources available to address a wide range of client requests
- Performed administrative, office management, and clerical duties, including managing client files and writing weekly reports on the classroom's overall status
- Chaired conference rooms and vehicle reservations
- Excellent customer service with all members and employees
- Incorporated documents to PDFs with Adobe, routed legal documents, and complied, organized, and consolidated information.
- Assisted management with planning and logistics for program activities.
- Ensured compliance with organizational policies and procedures while administering programs.
- Participated in weekly team meetings to provide updates on individual projects and assist colleagues with any issues they may have encountered during their work.
- Assisted in developing strategies to improve existing programs or create new ones based on stakeholder feedback or changing needs within the community served by the organization's services.
Maxim Behavior Technician
Tacoma
WA, March 2022
06.2022
- Collaborate professionally with the treatment team, including clients, parents, caregivers, outside professionals, Lead Behavioral Technicians, Behavior Analysts,s and coworkers
- Utilize a combination of intensive teaching and natural environment training
- Strengthen the prescribed behavioral skill acquisition and behavior reduction protocols
- Collect, record, and summarize data on observable client behavior
- Implemented techniques: sit, stand and move with children to maintain effective programming and enforce safety procedures as directed by the BCBA, described in client programs, or to prevent imminent harm
- Assist Lead Behavioral Technicians and Behavior Analysts with skill acquisition and behavior reduction assessments.
Education
Bachelor of Information Technology - Information Technology
University Arizona Global Campus
04-2025
Skills
- Computer Programming
- Team Management
- Microsoft Office Suite and 365 Market Research
- Networking Expert
- TEMS
- Coding
- Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams
- Data Security
- Inventory Control
- Solid Analytical Abilities
- Excellent Written and Oral Communication Skills
- Adobe Pro
- Proficient in Computer Software
- Google Office / Google Docs
- Payroll
- Assisting with scheduling and meeting coordination using MicroSoft Outlook
- Analytics
- Systems and Procedures
- Microsoft Dynamics 365
- Scheduling
- Calendar Management
- Invoice Processing
- Travel Coordination
- Attendance Records Preparation
- Procurement
Awards
- Excellence in Customer Service Team Award
- Anti-terrorism Workplace Violence
- Red Cross First Aid/CPR/AED 2022 Training
- OPSEC Certification Behavioral Technician 2022
- International Award for COVID-19 Emergency Management Response
References
References available upon request.
Timeline
Administrative Assistant
The Department of Health
01.2024 - Current
Maxim Behavior Technician
Tacoma
06.2022
ADMINISTRATIVE ASSISTANT
Birds Eye Medical
05.2022 - 12.2023
PROGRAM ASSISTANT
Fort Rucker
11.2018 - 02.2022
Bachelor of Information Technology - Information Technology
University Arizona Global Campus
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