Leslie Ann Sanchez
Las Cruces,NM
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
18
18
years of professional experience
Work History
Administrative Assistant Level 4
PERATON Inc. (Space & Intelligence Sector)
11.2022 - Current
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Managed department budgets and generated financial reports for management review.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
Special/Executive Administrative Assistant
Marketing & Communications
Las Cruces, NM
08.2018 - 11.2022
- Provide staff and office support for Associate Vice President of Marketing and Communications department
- Screen and handle telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate
- Serve as primary point of contact and liaison between office, students, and external constituencies on range of day-to-day issues
- Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes, and provide administrative support and follow up on matters arising from meetings
- Compose and prepare written documentation and correspondence for office; screen and evaluate incoming and outgoing correspondence and prepares responses as appropriate
- Schedule and coordinate appointments and/or travel arrangements, and coordinate and oversee daily office activities
- Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office
- Lead and guide work of lower graded staff and/or student employees, as appropriate; participate in training and evaluative sessions
- Carry out and coordinate administrative activities associated with budget reconciliation; preparation of purchase requisitions, and contract review
- Coordinate and oversee day-to-day management of supplies, equipment, and facilities for organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities
- Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
- Perform miscellaneous job-related duties as assigned.
Administrative Assistant Inter/Program Coordinator
College Of Education, Dean’s Office
Las Cruces, NM
10.2014 - 09.2018
- Provides administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring range of administrative problems and inquiries
- Schedules and coordinates meetings, events, interviews, and appointments for Associate Dean and other staff, which may include coordinating travel and lodging arrangements, as well as associated Purchase Orders and Travel Reimbursements
- Maintains routine clerical records, logs and data and compiling routine reports as well as handling ordering of office supplies and inventory
- Type routine letters, labels, reports from rough draft or clear copy;
- Complete or enter data to departmental forms, making routine calculations and checking for accuracy
- Coordinates and performs range of staff and/or operational support activities for unit; serves as liaison with other departments and operating units in resolution of day-to-day administrative operational problems;
- Reconciles internal department procurement card reports; manage disbursements and reconciliations;
- Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings;
- Requisitions supplies, printing, maintenance, and other services;
- Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives
- Performs and assists with hiring process of students, faculty and staff for various departments within college
- Serves as Scholarship Coordinator for college managing scholarship award process; responsible for reviewing each scholarship account and review process
- Coordinate and gather data for annual scholarship ceremony
- Plan and coordinate scholarship ceremony event
- Performs miscellaneous job-related duties as assigned
- Assist with university search committee duties
- Schedule meetings for Dean and provide administrative support and follow-up on matters arising from these meetings manage Dean’s Office
- Collaborate and problem solve with colleagues in other departments and within university regarding questions or on how certain task are completed
- Assist with annual property inventory for Dean’s Office
- Coordinate and accomplish hiring process for students within Dean’s Office
- Coordinate New Faculty luncheons, graduation events, Executive Council meetings
- Assist Dean with Promotion and Tenure process
- Coordinate, with Dean’s approval, all new signage, remodel and décor of O’Donnell Hall building and Dean’s Office
- Coordinate, select and order plaques/gifts/stars for College’s faculty and staff awards/recognitions, other university awards
- Serve as advisor to Student Ambassadors and Student Council group
Administrative Assistant General
University Communications
Las Cruces, NM
08.2011 - 10.2014
- Front desk reception: answering phones, directing calls, and providing information
- Sorting and distributing incoming mail
- Filing, research, running errands, as well as copying, faxing, etc.
- Maintain routine clerical records, logs and data and compile routine reports as well as handling ordering of office supplies and inventory Type routine letters, labels, reports from rough draft or clear copy Complete or enter data to departmental forms, making routine calculations and checking for accuracy
- Process documents or forms according to instructions
- Deliver items to other offices or locations
- Compile daily, all news related media mentioning university and create web page accessible to NMSU community
- Enter and distribute news articles to local and state media
Deputy Court Clerk
Las Cruces Municipal Court
Las Cruces, NM
03.2010 - 08.2011
- Provided courteous, prompt, and knowledgeable customer service to clients of court
- Prepared and reviewed variety of court documents including notices of trial dates, violations of court orders, delinquencies of payments, refunds, bond conversions, driver’s license suspensions/revocations, judgments and dispositions
- Performed variety of accurate data entry of court dispositions, payments, traffic citations, criminal citations and other court related information utilizing court-specific computer software
- Collected, posted, and balanced fines, fees, and bonds and accurately reconciled daily cash transactions while ensuring proper collection methods were followed
- Performed file management including alphabetical and numerical case filing, creating new case files, tracking case files, matching documents to case files as well as researching records requests.
Records Technician I
Counseling Center
Las Cruces, NM
08.2006 - 03.2010
- Front desk reception: answer phones, direct calls, schedule appointments and provide information
- File, research,run errands, as well as copying,faxing,etc
- Ensure client confidentiality in a safe and understanding environment
- Initial evaluation of clients’ needs with use of assessments while following protocol
- Secretarial duties which include handling the needs of the counselors:
- Word processing, data entry, and miscellaneous tasks with time restrictions.
Education
Master of Public Administration -
New Mexico State University
08.2021
Bachelor of Arts - Criminal Justice
New Mexico State University
Las Cruces, NM05.2021
Associate of Arts - General Studies
Dona Ana Community College
Las Cruces05.2005
Skills
- Critical Thinking
- Client Relations
- Multitasking and Time Management
- Prioritization
- Customer Service
- Workflow Planning
- Business Writing
- Administrative Support
- Recordkeeping
- Presentation Preparation
- Deadline-oriented
- Electronic Records Management
- Process Optimization
- Research and Analytical Skills
Affiliations
- Certifications
- Active Secret Clearance
Timeline
Administrative Assistant Level 4
PERATON Inc. (Space & Intelligence Sector)
11.2022 - Current
Special/Executive Administrative Assistant
Marketing & Communications
08.2018 - 11.2022
Administrative Assistant Inter/Program Coordinator
College Of Education, Dean’s Office
10.2014 - 09.2018
Administrative Assistant General
University Communications
08.2011 - 10.2014
Deputy Court Clerk
Las Cruces Municipal Court
03.2010 - 08.2011
Records Technician I
Counseling Center
08.2006 - 03.2010
Master of Public Administration -
New Mexico State University
Bachelor of Arts - Criminal Justice
New Mexico State University
Associate of Arts - General Studies
Dona Ana Community College
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