Letty Cifra

• Material management - Procure hospital's medical supplies
• Mentored junior clerks, providing guidance on best practices and improving overall team performance.
• Improved customer satisfaction by addressing inquiries and resolving issues in a timely manner.
• Managed inventory control for hospital and office supplies, reducing costs and ensuring availability of necessary items.
• Assisted with budget preparation and expense tracking, helping the department maintain fiscal responsibility.
• Served as point of contact for external vendors, maintaining strong relationships to ensure seamless service delivery
• Reviews and submits periodic reports of department receipts and materials distribution to those requiring such information; product supplies for hospital use
• Prepares or reviews data from hospital departments, central supply and surgery to determine the nature and quantity of items requested; Confers with staff and department heads and materials manager, as necessary, to clarify materials requests/requirements
• Monitors compliance with current policy for purchasing and receiving materials, recording and reporting transactions, materials distribution and accountability.
• Reviews and processes appropriate paperwork for the payment of vendors as materials are received.
• Refers to higher authority requests for items incumbent is not authorized to purchase
• Maintains inventory records (either manual or computer) in conjunction with supply room, and other areas to assure the maintenance of proper stock levels of materials; Works within and over sees the various distribution and charging systems for materials within the facility;

Perform a variety of clerical tasks and provide support to other professionals. Responsibilities include:

• Communication: Answering and directing phone calls, responding to emails, and taking dictation
• Scheduling: Organizing and scheduling appointments and meetings, and managing calendars
• Correspondence: Producing and distributing letters, faxes, memos, and forms, and drafting and editing documents
• Filing: Developing and maintaining filing systems, and organizing files
• Reports: Preparing and assisting with regularly scheduled reports, and generating reports
• Supplies: Ordering office supplies and keeping inventory
• Travel: Booking travel arrangements
• Expenses: Submitting and reconciling expense reports
• Visitors: Welcoming visitors and providing general support
• Information: Answering questions and requests, and providing information
• Projects: Handling multiple projects and working on special projects
• Events: Helping to plan events
• Databases: Updating information in databases and spreadsheets
• Logistics: Coordinating logistics for meetings and working with engineering & maintenance staff and outside vendors