Levita Hale
Oppelo,Arkansas
Summary
A highly motivated Executive Assistant, Paralegal, A/R, A/P, Payroll, and Collections professional with a verifiable record of accomplishment spanning over 15 years. Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an executive assistant, paralegal, administrative assistant, secretary, and office manager. Excel in resolving employer challenges with innovative solutions, systems, and process improvements proven to increase efficiency, customer satisfaction, and the bottom line. Offer efficient computer skills in Microsoft Office, Excel, Intacct, Tribute, QuickBooks, Collection Master, Needles, and other applications/systems. Organized and resourceful with a strong drive to excel; with proven ability to multitask and quick to analyze and solve problems.
Overview
10
10
years of professional experience
1
1
Certification
Work History
ACCOUNTING MANAGER (REMOTE)
GLOBAL AWNINGS OF LOUISIANA
02.2022 - 11.2024
- Prepare, review, and analyze accounting records, financial statements, or other financial reports to evaluate accuracy, completeness, and compliance with reporting and procedural standards.
- Locate and track overdue accounts
- Encourage customers to settle outstanding balances on credit accounts, address damage claims, or return merchandise.
- Manage and revise filing, inventory, mailing, and database systems.
- Prepare bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures
- Reconcile records of bank transactions
- Confer with customers by telephone to determine reasons for overdue payments and to review the terms of sales, service, or credit contracts
- Answer customer questions regarding problems with their accounts
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Compute, record, and proofread data and other information, such as records or reports
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
- Type, format, proofread, and edit correspondence and other documents
- Review files, records, and other documents to obtain information to respond to requests
- Reconcile or note and report discrepancies found in records
- Receive payments and post amounts paid to customer accounts
- Match order forms with invoices and record the necessary information
- Monitor the status of loans and accounts to ensure that payments are up to date.
- Prepare purchase orders and expense reports
- Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists
- Maintain Inventory Records
PARALEGAL
RAINWATER, HOLT, AND SEXTON, PA
LITTLE ROCK, USA
02.2020 - 01.2022
- Assistant to the attorneys in general day-to-day business.
- Held accountable in receiving, processing, and filing specific categories of various legal documents.
- Handled all calls from clients, judges, trial court assistants, and clerks, as well as established terms for negotiating settlements with adversary attorneys.
- Efiled all our pleadings on Eflex (Electronic Filing System) for mandatory efiling counties.
- Planned and prepared schedule, organized, scheduled, and handled all docket matters.
- Composed and filed various pleadings including complaints, affidavits of service, motions for extension of time, request for admissions and interrogatories, response to admissions and interrogatories among many other pleadings.
- Reviewed and entered client's medical bills and records.
- Reviewed client's files to ensure the cases were on course and moving forward.
- Collaborated with team members to ensure strategies and objectives were aligned and executed efficiently.
- Prepared trial notebooks for court proceedings.
- Produced well-researched and articulate legal briefs, pleadings and statements.
- Organized evidence for use at trial or hearing proceedings.
- Scheduled and coordinated depositions, hearings, trials, and meetings.
- Created and updated case management and client account databases.
- Managed case files and documentation, ensuring accuracy and confidentiality.
- Utilized legal software and databases for case management and legal research.
- Prepared and organized materials for trial, including exhibits, witness lists, and evidence.
- Collaborated with attorneys in all stages of litigation process.
- Managed discovery process, including drafting discovery documents and coordinating document production.
- Filed pleadings and paperwork with court clerk to meet strict deadlines.
EXECUTIVE ASSISTANT PARALEGAL
ALLEN & WITHROW LAW FIRM
LITTLE ROCK, USA
06.2014 - 11.2020
- Supported attorneys with daily business operations and case management tasks.
- Received, processed, and filed various legal documents accurately.
- Managed communications with judges, trial court assistants, and clerks regarding case settlements.
- Trained, evaluated, and supervised personnel to ensure optimal team performance.
- Executed efiling of pleadings using Eflex for compliance in mandatory counties.
- Organized and scheduled all docket matters efficiently for attorney review.
- Drafted and submitted numerous pleadings, including motions, judgments, and affidavits for trials.
- Reviewed credit reports to record garnishments and identify potential future actions.
- Provided administrative support such as answering phones or scheduling appointments.
- Managed discovery process, including drafting discovery documents and coordinating document production.
Education
MEDICAL ASSISTING - MEDICAL BILLING, AND OFFICE MANAGEMENT
EDUCATION AMERICA
LITTLE ROCK, ARKANSAS01.2001
Skills
- Strong interpersonal & communication skills
- Administrative Support
- Organizational Skills
- Time management
- Productivity
- Ability to understand and follow complex instructions
- Meeting timelines
- Exceeding expectations
- Notary Public
- Ability to work collaboratively as part of a team
- Time Management Skills
- Problem solving
- Meticulous attention to detail
- Accounts reconciliation
- Invoice processing
- Inventory management
- Customer collections
- Customer service
- Team collaboration
- Attention to detail
- Financial statement preparation
- Consolidation accounting
- Operations management
- Payment collection
- Accounts payable management
- Payroll management
- AP and AR management
- Collections
- Account reconciliation
- Accounts receivable management
- Journal entries
- Bank reconciliation
- Bank account reconciliations
- Bookkeeping
Certification
Notary Public, Arkansas, 01/30/35
Hobbies and Interests
- Spending time with my daughters
- Hiking
- Boating
- Pilates
- Reading
References
References available upon request.
Timeline
ACCOUNTING MANAGER (REMOTE)
GLOBAL AWNINGS OF LOUISIANA
02.2022 - 11.2024
PARALEGAL
RAINWATER, HOLT, AND SEXTON, PA
02.2020 - 01.2022
EXECUTIVE ASSISTANT PARALEGAL
ALLEN & WITHROW LAW FIRM
06.2014 - 11.2020
MEDICAL ASSISTING - MEDICAL BILLING, AND OFFICE MANAGEMENT
EDUCATION AMERICA
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