Summary
Overview
Work History
Skills
Timeline
Generic

Lexi Thomas

Lubbock,TX

Summary

Polished Assistant successful at supporting executive productivity and business operations. Knowledgeable about industry practices and regulations, office management protocols and calendar management. Works well with minimal oversight to carry out demanding work.

Overview

9
9
years of professional experience

Work History

Assistant to the Director of Design Review

Las Campanas Master Association
Santa Fe, NM
10.2022 - Current
  • Provide support to the Design Review Committee by attending DRC meetings, creating agendas, taking meeting minutes, and preparing reports.
  • Work closely with architects during the design review process to ensure complete submittals for the Design Review Committee meetings until approval to begin construction.
  • Display strong telephone etiquette, effectively handling difficult calls.
  • Assist in overseeing over 180 ongoing projects.
  • Responsible for processing Design Review Fees and Owner/Contractor bonds.
  • Actively facilitate and participate in on-site pre-design and pre-construction sessions to ensure the accuracy of building specifications.
  • Organize and maintained filing systems for sensitive documents.
  • Provided ongoing support and mentorship to interns throughout their tenure with the company.
  • Assisted to ensure compliance with local laws and regulations related to HOA governance and operations.
  • Utilized various software programs including Excel, Caliber, Word, and Outlook to manage day-to-day tasks associated with the job role.
  • Scheduled appointments for the department using Outlook calendar system.
  • Handle and organize samples of proposed building materials for all upcoming projects.

Executive Administrative Assistant

JST Concrete and Dirtwork
Lubbock, TX
03.2021 - Current
  • Coordinate meeting and work schedules for staff teams and executives.
  • Screen phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Enter customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Manage daily invoices, reports and proposals.
  • Follow proper accounting and bookkeeping procedures to support audits.
  • Handle high-volume invoice processing with minimal supervision.
  • Prepare and update vendor files, tax documents and insurance information.
  • Work closely with department personnel to produce accurate and timely bills.
  • Preserve historical records by recording and filing documents.
  • Confirm items picked for purchase orders by keying codes into system.
  • Onboard new employees in time reporting and payroll systems.
  • Process employee rehires, transfers, terminations and withholdings.
  • Leverage payroll processing system to track and input tax, wage and personnel information.
  • Utilize Crewtracks and Foundation software for tracking labor time, material usage, equipment time, budgetting, AR/AP and production units per cost code, etc..
  • Responsible for submitting government documents and maintaining compliance through Elation System.
  • Market company through use of social media.
  • Facilitate miscellaneous daily duties.

Accounts Receivable Associate

Lonestar Saw and Seal (Co-company to JST)
Lubbock, TX
03.2021 - Current
  • Generate, mail and monitor invoices.
  • Evaluate open accounts to look for past-due balances and pursue collection strategies.
  • Work closely with delinquent account holders to collect and reconcile accounts through approved channels.
  • Keep accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
  • Monitor customer account details to minimize or rectify non-payments, delayed payments and other irregularities.
  • Manage AP and AR operations, coordinating staff workflows and reviewing completed work to reduce errors.
  • Enforce payroll-related policies, procedures and regulations to adhere to changing company and governmental standards.
  • Oversee payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
  • Manage payroll and time and attendance systems.

Head of Billing

Medical Bill Collecting Service
Dallas, TX
10.2017 - 03.2021
  • Obtained prompt payments for open bills by interacting with appropriate parties.
  • Worked with www.Bill.com to create and submit large numbers of client invoices each day.
  • Processed and send invoices, adjustments and credit memos to customers.
  • Input payment history and other financial data to keep customer accounts up-to-date in system.

Account Manager

Sundial Construction
Carlsbad, NM
07.2015 - 01.2021
  • Oversaw multiple accounts and worked diligently to meet and exceed performance goals.
  • Cultivated new accounts and provided value-added services to existing clients to increase overall revenue.
  • Followed up with key account business partners to maximize account potential and generate project leads.
  • Responsible for payment processing through Textura.
  • Oversaw government documents and maintained compliance with multiple subcontractors through Elation System.
  • Responsible for aquisition, purchasing and onboarding up to $5M per year.

Executive Assistant

Sundial Construction
Carlsbad, NM
07.2015 - 01.2021
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips and conventions while also in attendance to ensure the company stayed was staying current on materials.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Leveraged word processing software to create proposals, letters, flyers, brochures, memos, etc.
  • Managed daily invoices (incoming and outgoing), reports and proposals.
  • Obtained signatures for financial documents and internal and external invoices.
  • Consulted with customers on design projects on a daily basis.
  • Accompanied and oversaw laborers.
  • Assisted in construction cleanup and preparation.

Skills

  • Travel Planning
  • Event coordination
  • Scheduling
  • Social media knowledge
  • Professional and mature
  • Proper phone etiquette
  • Quick typer (90 WPM)
  • Strong problem solver
  • Invoice processing
  • Understands grammar
  • Database management
  • Payroll
  • Meticulous attention to detail
  • Technologically savvy
  • Document Preparation
  • Calendar Management
  • Meeting Support
  • Meeting planning
  • Confidentiality
  • File Management

Timeline

Assistant to the Director of Design Review

Las Campanas Master Association
10.2022 - Current

Executive Administrative Assistant

JST Concrete and Dirtwork
03.2021 - Current

Accounts Receivable Associate

Lonestar Saw and Seal (Co-company to JST)
03.2021 - Current

Head of Billing

Medical Bill Collecting Service
10.2017 - 03.2021

Account Manager

Sundial Construction
07.2015 - 01.2021

Executive Assistant

Sundial Construction
07.2015 - 01.2021

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Lexi Thomas