Liana O'Loughlin
Administrative Assistant/AP/AR
Sugar Land,TX
Summary
Vigilant Accounts Payables/Receivables Clerk with years of experience working with a broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor/customer management. Detail-oriented worker with proven resourcefulness and reliability. Attentive, personable, and willing to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
5
5
years of post-secondary education
Work History
Admininstrative Assistant/Accounts Receivable/Accounts Payable Clerk
ML Crane
Sugarland, TX
11.2020 - 10.2022
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Processed incoming credit card payments.
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
- Collaborated with human resources personnel to accurately and efficiently track leave time.
- Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
- Certified payroll entry
- Matched purchase orders with invoices and recorded necessary information.
- Performed bank deposits for customer checks received at branch location.
- Prepared vendor invoices and processed incoming payments.
- Generated and submitted invoices for day to day crane work, Time and Material contracts, and million dollar lump sum projects based upon established accounts receivable schedules and terms.
- Update employee DISA records
- Assisted with accounts receivable collections/Lien waiver process
- Handled union and non union payroll for over 40 employees and other day-to-day financial transactions while maintaining long-term goals.
- Streamlined financial reporting by implementing Excel program to create monthly spreadsheets.
- Assisted with intercompany billing process
- Created Purchase Orders for Vendors
- Scheduled meetings and appointments in Microsoft teams
- Maintaining office condition and arranging necessary repairs/Ordering supplies for office
- Assisted with creation of jobs with gathering all necessary PO's, COI's, Credit applications, and signed agreements
- Compiled, transcribed, and distributed minutes of meetings
Service Assistant
JM Taylor INC
Baltimore, MD
05.2019 - 01.2020
- Invoicing and service billing
- Creating work order tickets
- Filing of billing and service policies
- Taking incoming calls from customers and front desk duties
- Accountable for service policies and scheduling of check ups
- On call duties such as taking emergency service requests after hours and scheduling with customer and technician
- Updating excel spreadsheets daily of work performed at certain locations.
Electrical Administrator
Michael & Son Services
Baltimore, MD
09.2016 - 11.2018
- Gather and review technicians weekly payroll and time sheets
- Create on call schedule for technicians
- Speaking to customers and technicians over the phone
- Schedule service calls
- Schedule BGE inspections and final electrical tie ins
- Schedule county inspections and request work permits
- Pull weekly revenue numbers for review
- Schedule excavation appointments through Miss Utility.
Soldier/Dental Assistant/Hygienist
United States Army
07.2008 - 07.2012
- Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations
- File and maintain records
- Schedule appointments and maintain and update appointment calendars
- Scale and clean teeth.
Education
A.S - Dental Hygiene
Community College of Baltimore County
09.2017 - Current
Skills
Vendor invoice processing
Administrative tasks
Checking time cards
Reviewing data
Customer and client relations
General accounting
Timeline
Admininstrative Assistant/Accounts Receivable/Accounts Payable Clerk
ML Crane
11.2020 - 10.2022
Service Assistant
JM Taylor INC
05.2019 - 01.2020
A.S - Dental Hygiene
Community College of Baltimore County
09.2017 - Current
Electrical Administrator
Michael & Son Services
09.2016 - 11.2018
Soldier/Dental Assistant/Hygienist
United States Army
07.2008 - 07.2012