Liesel Jubelius
Howell
Summary
Experienced with Office administration and Logistics, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity.
Overview
28
28
years of professional experience
Work History
Office Manager
IFE Americas, Inc
04.2024 - Current
- Office Administration
- Client Services
- Accounts Payable (AP) for IFE Americas
- Accounts Receivable (AR) for IFE Americas
- Manage AR and AP for Company Caillau
- Pay bills online via bank - ACH or Bill pay
- Make deposits daily / weekly
- Manage utilities
- Manage filing system
- Full involvement in supporting Caillau Audit
- Management representative for ISO 9001
- Sending out monthly commission reports to Sales representatives
- Daily invoicing for IFE Americas and Caillau and emailing to customers
- Assisting with shipments; Fedex; UPS; booking various trucking companies
Logistics Analyst
Purem by Eberspächer North America
01.2021 - 04.2022
- Scheduling and coordinating freight for Novi prototype shop
- Arrange airfreight shipments for plants and the Engineering department
- Scheduling shipments and obtaining documents to Laredo for the Mexico plant
- Assistance with US/Canadian customs clearance codes
- Providing HTS codes to all plants for import / export shipments
- Contacting suppliers for mill certificate / documentations for clearances
- Extracting data from SAP and engineering database for trade compliance for data analysis
- Manage FedEx account payments for all plants
- Code and approve payments of air and road freight shipments
Logistics Manager : (Imports and Exports)
Continental SA
07.2014 - 05.2019
- Leading / Manage the export administration department - Sub Saharan Africa
- Manage and assign the workload with the customer / country portfolio per team
- Ensure interface with Sales and other operations functions (market demand; logistics; sales)
- Manage and ensure orders are entered into SAP in a timely manner
- Ensure shortages are escalated to market demand planners
- Identify risk and resolution for admin/shipping constraints
- Control stock holding levels and meet customer demand
- Ensure controls are in place to minimize penalty costs & demurrage
- Manage the administration of business support points in Export zones
- Project management: set-up of new BSP's
- Establish standard operating procedures per country
- Setting of operations service parameters and regular review with freight forwarders, transport providers; inspection companies; plants and insurance companies
- Monitor KPI's and MDT targets for export admin
- Create and update country import date sheets with changes in country legislation
- Define and review logistics routing to various countries
- Manage Imports containers arriving into South Africa (worldwide)
- Set-up new agents to provide service from SA ports to JHB w/house
- Manage inventory control and supply to all Conti branch hubs
- Arrange transport / rail and truck and negotiate contracts
- Manage shipping / transport costs
- Optimize supply chain for South Africa
Admin / Operations Manager
Goodpack South Africa (Pty) Ltd
09.2011 - 06.2014
- Monitoring all finance / costing / budget figures in SAP on a monthly basis
- Monthly invoicing and internal billing
- Obtaining / negotiating ocean freight rates with forwarding agents / shipping lines monthly
- Budget preparation
- Manage expenditure and monitor monthly office costs
- Financial reports to head office weekly / monthly
- Ensure daily operational requirements are met for all SA customers
- Weekly export / import planning from Asia / Europe / West Africa
- Loading of customer orders weekly for all SA customers
- Manage the movement of bins / planning of deliveries from warehouse to all customers
- Oversee admin management, payments, systems and controls
- Petty cash
- VAT returns
- Update monthly fuel / shipping pricing in SAP
Export Logistics Manager
Eberspächer SA (Pty) Ltd
01.2001 - 08.2011
- Monitor orders are loaded weekly to ensure releases are sent to suppliers on time
- Monitor step charts for increases / decreases and inform relevant departments/suppliers accordingly
- Schedule and plan weekly production based on customer demand
- Monitor production lines to meet sales budgets on a weekly / daily basis
- Assist Planning department on all new projects re lead-time, shipment terms and costing
- Participate in new product introductions and maintain knowledge of product changes
- Compile Logistic value stream map for new customers
- Oversee import and export routes for material and complete products to customers
- Ensure that containers are booked and delivered on time
- Ensure freight forwarders update and send necessary shipping documents to customers - (Bill of Lading; Euro 1; Customs docs, POD daily.)
- Ensure shipping schedules are updated daily and forwarded to customers
- Negotiate pricing contracts with various forwarding agents every 6 - 12 months
- Updating quarterly pricing and recon's for all customers
- Check/verify invoice prices to customers
- Managing the Dispatch team and ensuring sea / airfreight shipments are labeled; packed and shipped on time
- Implement lean manufacturing principles in the department
- Implement and maintain FIFO in the shipping department
- Responsible for HR related issues in the department - disciplinary hearings; warnings
- Sales vs budget report
- Weekly target vs
- Actual builds
- Compile Monthly forecast for customers
- Weekly short builds
- Monthly sea / airfreight report for all customers
Sales coordinator
Eberspächer SA (Pty) Ltd
01.2000 - 01.2001
- Receiving and updating sales orders daily
- Verify all releases and communicating changes to relevant departments
- Compile production build plan weekly for 15 production lines
- Updating quarterly pricing on the system
- Responding to customer queries
- Preparing graphs on sales versus budget
- Arranging sea / airfreight shipments daily
- Obtaining quotations for sample shipments
Personal assistant to MD
Eberspächer SA (Pty) Ltd
01.1997 - 01.2000
- Typing of all documents
- Flight arrangements for all departments
- Organizing functions
- Screening of all telephone calls
- Organizing diary and appointments
- Petty cash
Education
GED -
Hoërskool De Vos Malan
Grade 12 & N4 - Business English, Business Afrikaans, Computer Practice, Office Practice, Information Processing, Dictaphone Typing, Accounting, Computer Literacy
King William's Town Technical College
Skills
- Customer service
- Office management
- Organizational skills
- Problem solving
- Team leadership
First Names
Liesel
Timeline
Office Manager
IFE Americas, Inc
04.2024 - Current
Logistics Analyst
Purem by Eberspächer North America
01.2021 - 04.2022
Logistics Manager : (Imports and Exports)
Continental SA
07.2014 - 05.2019
Admin / Operations Manager
Goodpack South Africa (Pty) Ltd
09.2011 - 06.2014
Export Logistics Manager
Eberspächer SA (Pty) Ltd
01.2001 - 08.2011
Sales coordinator
Eberspächer SA (Pty) Ltd
01.2000 - 01.2001
Personal assistant to MD
Eberspächer SA (Pty) Ltd
01.1997 - 01.2000
Grade 12 & N4 - Business English, Business Afrikaans, Computer Practice, Office Practice, Information Processing, Dictaphone Typing, Accounting, Computer Literacy
King William's Town Technical College
GED -
Hoërskool De Vos Malan
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