LILIANA J. MAZZILLI
Maspeth
Summary
Dynamic Executive Assistant and Project Manager with over 15 years of experience supporting C-suite executives and managing high-level projects. Adept at streamlining operations, coordinating executive communications, and ensuring seamless office functions. Proven ability to manage complex calendars, organize high-profile meetings, and maintain confidential records. Tech-savvy and bilingual in Spanish.
Overview
21
21
years of professional experience
Work History
Assistant to the President/Project Manager
Office of Professional Employees International Union (OPEIU)
12.2018 - Current
- Provide organizational and administrative support to President. Coordinate preparation of logistics and documents for Executive Board meetings. Prepare and distribute meeting notes and other materials for the Executive Office including reports and minutes. Maintain confidential files and provide administrative support to the Board of Directors including the Board leaders and various committees. Responsible for editing and updating official publications and managing various projects as needed. Act as a liaison between departments. Organize and host meetings, conferences, and other events as required.
Executive Assistant- Global Human Resources
The Chanel Company Limited
04.2018 - 10.2018
- Delivered crucial administrative and organizational support for three Global HR leaders while taking initiative and making proactive decisions to manage their time, travel, and professional priorities. Acted as liaison to facilitate and build company relationships while communicating directly with global executives. Worked with department heads and other internal direct reports to compile meeting agendas. Prepared and planned for all internal and external meetings. Assisted in compiling backgrounds/bios/objectives in advance. Created and processed expense reports in Concur. Responsible for managing, processing and approving vendor invoices.
- Contract
Administrative Assistant, Investor Relations
KCSA, Strategic Communications
01.2018 - 03.2018
- Supported several members of the Investor Relations team including four Vice Presidents. Responsibilities included reviewing, proofreading press releases and marketing materials, assembling roadshows and conference schedules for prospective investors, including data research. Maintained client mail distribution lists, revised agendas, presentations, and updated investor database.
- Contract
Administrative Coordinator/Marketing Assistant, Leasing Services
Avison Young New York, LLC
02.2017 - 12.2017
- Key administrative support for several principal brokers, including precise calendar management, travel arrangements, and screening and handling telephone communications. Prepare written documentation, expense reports, and presentations, including tour books. Tracked, collated and maintained an inventory of marketing materials. Assisted in the coordination, supervision, and completion of various projects, such as property research and surveys. Coordinated project development and planning services to ensure more efficient organization and output within the department. Organized, prepared customized client-specific information packages in response to Requests for Proposals. Served as primary point of direct administrative contact and liaison with other offices, external institutions, and agencies on a range of specified issues. Organized and facilitated meetings, conferences, and other special events as required.
Senior Administrative & Marketing Assistant, Brokerage Services
Cushman & Wakefield, Inc.
08.2004 - 01.2017
- Assisted team directors as part of one of the largest and most productive teams within the firm. Consolidated and distributed weekly financial reporting and prepared key data via memos, correspondence, and e-mails to internal and external contacts. Prepared presentations and tour books, designed stacking plans, coordinated meetings, and planned various team events. Updated and maintained various information databases such as Costar and Salesforce. Acted as a liaison between team brokers and outside brokers regarding proposals and lease abstractions. Communicated with marketing team globally to create logos, designs, and graphics. Developed a resource of marketing information to be used as a selection guide. Developed and coordinated detailed travel itineraries for partners and directors. Assisted in the production and research of presentations used in business development. Responsible for coordinating client meetings and events.
Education
Master of Arts - Communications with a concentration in Public Relations
Southern New Hampshire University
01.2018
Bachelor of Science - Business Management with a concentration Marketing
University of Phoenix
01.2014
Skills
- Utilized MS Word, Excel, PowerPoint, and Outlook to support daily operations Assisted in creating documents and presentations using Google Docs and Adobe Illustrator Helped manage schedules and coordinate events through effective calendar management Prepared reports and managed expenses using Workday, Salesforce, Concur, and Costar Demonstrated strong communication skills while multitasking and solving problems in a confidential environment
Timeline
Assistant to the President/Project Manager
Office of Professional Employees International Union (OPEIU)
12.2018 - Current
Executive Assistant- Global Human Resources
The Chanel Company Limited
04.2018 - 10.2018
Administrative Assistant, Investor Relations
KCSA, Strategic Communications
01.2018 - 03.2018
Administrative Coordinator/Marketing Assistant, Leasing Services
Avison Young New York, LLC
02.2017 - 12.2017
Senior Administrative & Marketing Assistant, Brokerage Services
Cushman & Wakefield, Inc.
08.2004 - 01.2017
Master of Arts - Communications with a concentration in Public Relations
Southern New Hampshire University
Bachelor of Science - Business Management with a concentration Marketing
University of Phoenix