Liliana Parrilla
Chicago,IL
Summary
Dynamic Trade Assistant with proven expertise at Ziv Investment Co, enhancing operational efficiency through strong organization and issue resolution. Successfully streamlined document management processes, reducing errors in data entry and expediting invoice processing. Knowledgeable in trade compliance and adept at maintaining accurate financial records, contributing to informed decision-making.
Overview
21
21
years of professional experience
Work History
Trade Assistant/Back Office Assistant
Ziv Investment Co
Chicago, IL
01.2005 - Current
- Assisted supervisor with various daily tasks which improved productivity and resulted in better efficiency.
- Collaborated closely with other administrative staff members to ensure seamless coordination of essential back-office functions.
- Spoke with peers to verify task completion, meeting tight deadlines, and schedules.
- Maintained an organized inventory system of office supplies, ensuring adequate stock levels at all times.
- Reduced errors in data entry tasks by implementing a double-check system for accuracy.
- Introduced organization systems to keep filed customer documents confidential and increase operational efficiency.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Provided support for skilled tradespeople, leading to streamlined project execution.
- Provided timely support to various departments, ensuring smooth daily operations and increased productivity.
- Promoted effective task prioritization by developing detailed project plans with clear deadlines for completion.
- Assisted in maintaining accurate financial records through diligent bookkeeping efforts that supported informed decisionmaking.
- Enhanced department efficiency by streamlining filing systems and organizing office materials.
- Streamlined document management processes through proper file organization techniques which led to improved workflow between departments.
- Assisted with budget tracking and financial reports, contributing to cost-saving measures for the company.
- Expedited invoice processing with efficient data entry techniques, reducing payment delays significantly.
- Managed day-to-day department operations with effective workflow coordination.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Prepared and delivered operational performance reports to inform management.
- Verified ownership and transaction information and dividend distribution instructions to check conformance with governmental regulations using stock records and reports.
- Assisted operations manager with planning of routine operations and special projects.
- Input transfer data into system and manually updated accounting and certificate records.
- Documented security transactions such as purchases, sales and conversions to create in-depth database of clients and transactions completed.
- Processed and verified all new account applications and documents.
- Provided administrative support with accurate document preparation and data entry.
Skills
- Industry awareness
- Strong organization
- Issue resolution
- Company processes and procedures
- Trade compliance
- Document reviews
- Knowledgeable in [software]
- Proficient in [software]
Languages
Spanish
Native or Bilingual
English
Full Professional
Interests
- I enjoy sketching and drawing, which helps improve my creativity and attention to detail
- Music
- Dance
Timeline
Trade Assistant/Back Office Assistant
Ziv Investment Co
01.2005 - Current