Payroll Specialist
- Business name, state
- Lead position – latest one Provides assistance and coordination to executive leadership in order to plan, organize, and manage resources that bring about the successful completion of specific department and /or statewide project goals, legislation that affects the department and initiatives;
- Manage a wide array of relationships with investors, stakeholders, and customers for the Department of Administration;
- Prepares and review fiscal notes, bill analyses, sectional analyses, and other materials for the Committees;
- Manage the Department responses to legislation and communications with the Legislature;
- Analyzes, develops, plans, and oversees special projects related to the departmental divisions;
- Investigates issues, complaints, or similar matters as requested by the Commissioner and recommends appropriate action;
- Position (previous)
- Provided leadership and management oversight for the efficient and effective delivery of all support services to all divisions within the Department of Administration;
- Oversaw the finance section within the Administrative Services division to include Budget, Finance, and Program Acceleration Office;
- Served as the Chief Financial Officer for the Department of Administration
- Reviews, approves, or disapproves management of federal revenue, operating budgets, capital budgets, accounting structures, budget structures, supplemental budgets, revised programs, performance measures, reimbursable services agreements, long range fiscal plans, audit responses, contracts, leases, revenue needs and adjustments, legislation, fiscal notes, space needs, policy and procedure memoranda needed to implement department management goals and objectives;
- Directed division directors and key personnel on general administrative procedures and practices within their division;
- Served as liaison to the Office of Management and Budget in coordinating the department`s activities related to budget activities, including the Governor`s budget, regular supplementals, fuel supplemental calculations, ratifications, authorized and actual scenarios;
- Responsible for the training of departmental accounting staff in budget and financial matters, and directs the review of the department´s internal financial management system, allocation of the department´s revenue, draw of federal funds, and management and payment of departmental expenses;
- Oversaw and participate in the development and negotiations of the Department of Administrations various statewide rates and the Departments cost allocation plan;
- Directed the production of monthly projections and advises the Commissioner`s Office of potential issues within the department;
- Plans, coordinates, and manages the work of the department and exercises general administrative and management supervision of activities and its resources;
- Creates/reviews all requests to hire Director positions within the Department of Administration and forward to the Governor`s Office for approval;
- Provides testimony on all budget matters to the legislature
- Planned and directed the development of the operating and capital budgets for the Department; assists and along with the Commissioner, presents and interprets the budget with the Governor and Legislature
- With Division Directors and Commissioner Office staff, create presentations for legislative hearings;
- Advised and assisted the Commissioner Office staff with respect to department-wide and divisional issues and presents recommendations to enable the department to function effectively in administrative related matters;
- Exercised supervisory authority over a Deputy Director, Finance Officer, Budget Manager, many of whom are assigned department wide responsibilities of scope, complexity, and impact within their respective focus area
- Responsible for recruitment, selection, training, and performance evaluation of subordinates
- Position (previous) (previous)
- Oversight of daily administrative operations, including payroll, accounts receivable, and accounts payable;
- Successfully negotiated a long-term lease with the State of Alaska Judicial system resulting in $29,000 interest savings on existing debt and over $118,000 in cash flow savings;
- Successfully negotiated with the IRS to settle unpaid 941 tax liabilities accrued under previous administration
- Reduced penalty and interest payments from $90,000 to $13,000;
- Maintained P&L to ensure optimal fiscal responsibility;
- Managed the entire computer network with two remote locations;
- Updated the employee handbook to include applicable personnel rules and regulations;
- Rewrote and/or updated numerous ordinances to be included in the code of ordinances
- Key Accomplishments
- Net reduction in debt service and increase in city income;
- Completion of 16 annual audits in 12 years
- Finalized several audits had not been completed under previous administration and kept all other annual audits current
- This resulted in the release of State financial assistance
- City had been previously challenged to meet budgeted obligations due to withholding of State assistance
- Completed over $22MM in Capital improvements and projects in 12 years; these projects include repaving of Boulevard, water and sewer main line replacement, water plant rebuild
- Intercommunity and interagency coordination; ANTHC, SEARHC, Court, State, Federal and others
- Coordination was critical to successful accomplishment of Capital Program and maintenance of infrastructure
- Maintained payroll information by calculating, collecting, and entering data;
- Processed wage garnishments and child support;
- Managed payroll processing for 30 employees;
- Responded to employee questions and requests for information in timely and knowledgeable fashion;
- Kept vendor files accurate and up to date to expedite payment processing;
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable;
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer, or bank draft.
