Lillian Burns
Salt Lake City,UT
Summary
Dedicated Admin Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration.
Overview
4
4
years of professional experience
Work History
Production Coordinator
Jones Lang LaSalle, JLL
2023.09 - Current
- Monitored and tracked progress of all production tasks for on-time delivery.
- Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
- Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
- Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
- Organize Producers' calendars, make travel arrangements and process expense reports.
- Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
- Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Administrative Assistant
Buchalter
2022.12 - 2023.09
- Coordinating and scheduling meeting rooms, offices, catering, and technology needs, managing office calendars, and preparing for corporate events and meetings.
- Developed and maintained successful relationships with vendors, suppliers, and contractors.
- Created, maintained, and updated filing systems for paper and electronic documents.
- Managed office operations while scheduling appointments for department managers.
- Assisted with budgeting and financial management to keep theoffice operating within budget.
- Followed proper protocol when notarizing documents, verifying signatures and dates for compliance.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Processed incoming and outgoing mail and packages according to established procedures.
- Scheduled appointments, court appearances, and depositions for a busy law firm.
- Reviewed, edited, and proofread litigation for proper grammar, spelling, and punctuation.
- Worked alongside attorneys and legal assistants on complex cases and legal processes.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Developed and maintained automated alert systems for important deadlines.
- Greeted arriving visitors, determined the nature and purpose of the visit, and directed individuals to appropriate destinations.
Administrative Assistant
Young Automotive Group
2020.07 - 2022.12
- Accurately and timely management of payroll related items, to ensure details and deadlines are met
- Sets up and maintains file templates used by multiple branches to holistically maintain standardized pay system
- Arranges meetings and training activities across functional areas
- Coordinates team calendars to deconflict leave and ensure coverage across business units
- Handles trip/food planning weekly for various members of the payroll team, ensuring all requirements are met
- Audits employee assigned credit cards during month end, verifies correctly balance and pays cards off is correct
- Answers questions relating to office operations via email and phone—resolves employee concerns related payroll
- Demonstrates diplomacy and discretion resolving employee payroll concerns
- Contacts and coordinates store payroll with General Manager and CEO for concurrence and approval
- Fluent in Microsoft Office Suite with daily reports maintained in Excel
- Audits daily reports for accuracy
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Developed strategies to streamline and improve office procedures.
Education
Bachelor of Science - Business Administration And Management
Western Governors University
Salt Lake City, UT05.2025
Skills
- Resource Allocation
- Scheduling
- Strategic Planning
- Administrative Support
- Information confidentiality
- Spreadsheet Creation
- Master calender management
- Travel Coordination
- Event Coordination
- Expense Reporting
Timeline
Production Coordinator
Jones Lang LaSalle, JLL
2023.09 - Current
Administrative Assistant
Buchalter
2022.12 - 2023.09
Administrative Assistant
Young Automotive Group
2020.07 - 2022.12
Bachelor of Science - Business Administration And Management
Western Governors University
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