Summary
Overview
Work History
Education
Skills
Volunteer Experience
References
Timeline
Generic

Lillian Cardona

San Francisco,CA

Summary

Practice Assistant with over 30 years of law firm/litigation experience, including over 6 years as a lead legal secretary coordinating and assisting with workflow. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Seasoned collaborator experienced in improving processes and exceeding requirements in team environments. Diligent worker with strong communication and task prioritization skills.

Overview

34
34
years of professional experience

Work History

Practice Assistant

Nixon Peabody LLP
11.2008 - Current
  • Provide legal and administrative assistance to attorney assignment of 5-7 litigators and team paralegals
  • Prepare, file, serve and organize pleadings for filing, e-filing in the following courts: Superior Courts, U.S
  • District Courts, Court of Appeals, Ninth Circuit Court of Appeals, Ninth Circuit COA via court service, File&ServeXpress, ECF, NextGen, TrueFiling, JAMS Electronic Filing System
  • Assist in preparation of client billing, work with billing coordinator for editing and finalizing client invoices
  • Submit attorney time entry via Aderant on a daily basis
  • Draft engagement letters, open new matters via NBI, work with accounting/billing regarding special rates, process vendor invoices
  • Create and maintain client and attorney work files as well as electronic workspaces
  • Coordinate travel, process expenses for reimbursement
  • Coordinate meetings and telephonic conference calls
  • Liaison to clients in the absence of attorneys
  • Assist with client events as needed
  • Highly proficient with Aderant, Adobe Acrobat Pro, CaseAnywhere, Chrome River, CourtCall, Dayforce, DocuSign, Excel, FaxLauncher, Forms Workflow, Hightail, Microsoft Word, NetDocs, New Business Intake (NBI), Zoom, Outlook, Webex, Workshare Compare, Zoom.

Lead Legal Secretary

Thelen LLP
06.1995 - 11.2008
  • Provide legal secretarial assistance to 3 construction law partners and the firm General Counsel
  • Prepare, file, serve and organize pleadings for filing in both superior and federal courts
  • Familiar with all aspects of support required by attorneys, including composing transmittal letters, billing, calendaring, travel, time entry, redlining, faxing, sending/receiving e-mails and attachments, formatting of documents including creating and editing of pleadings and discovery documents, create trial binders, setting up depositions both in-office and remote, contact with court as needed, management of client files
  • As lead secretary assist with coordination of overflow work on the floor, provide or find additional help as needed
  • Conduct monthly team meetings and actively involved in yearly review process for 12 or more secretaries along with goal setting
  • Involved in initial screening and interviewing process for team secretaries
  • Listen and respond to concerns from both secretaries and attorneys on assigned floor regarding work and working relationships.

Administrative Assistant

Thelen Marrin Johnson & Bridges
06.1990 - 01.1995
  • From 1990-1992, coordinate secretarial assistance for both daytime and evening attorney needs
  • Arrange for secretarial coverage for absent secretaries on a daily basis
  • Booked, coordinated and distributed work assignments as needed for evening staff
  • From 1993-1995, provided administrative support to secretarial manager and coordinator, paralegal manager and then Office Manager.

Education

Business Management -

San Francisco State University

Skills

  • Organized
  • Clear communicator
  • Critical thinker and problem solver
  • Able to work effectively in a fast paced, high stress environment
  • Ultimate team player
  • Work well with team and also works well independently with little to minimal supervision

Volunteer Experience

  • Participate in firm committees: Firm Technology focus group, SF Wellbeing, SF Social, SF Bar Holiday Head Start Gift Program, SF Office Move Committee, Floor Warden
  • Nixon Week of Service
  • SF-Marin Food Bank
  • SFPCI Naturalization Workshop

References

Available Upon Request

Timeline

Practice Assistant

Nixon Peabody LLP
11.2008 - Current

Lead Legal Secretary

Thelen LLP
06.1995 - 11.2008

Administrative Assistant

Thelen Marrin Johnson & Bridges
06.1990 - 01.1995

Business Management -

San Francisco State University

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Lillian Cardona