Lillian Ryan
Los Angeles,CA
Summary
Experienced Office Manager and Executive Assistant with experience optimizing productivity, efficiency and service quality across various environments. Works effectively with cross-functional teams in ensuring operational and service excellence. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
6
6
years of professional experience
Work History
Coordinator
Disney - Contractor
12.2023 - Current
- Managed NDA process for screening requests across Pix and Fifth Kind.
- Efficiently worked across multiple teams to ensure requested attendees received NDA's, signed NDA's were tracked, and screening links were sent.
- Managed studio outreach for dubbing of security titles from outreach, to Shield Training, and vendor work from home requests.
Production Coordinator
FilmLA
11.2022 - 12.2023
- Processed film permits all the way through from production request, through jurisdictional approvals to final invoicing
- Monitored and tracked progress/ schedules of all production tasks for on-time delivery.
- Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in ability to deliver results.
Office Manager
March Capital
08.2021 - 10.2022
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Executive Assistant
Prime Focus/ DNeg
11.2018 - 04.2020
- Successfully project managed two company office moves by creating team-wide schedule spreadsheets, delegated tasks effectively, and producing smooth moves to new office spaces
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Headed event planning committee, coordinating all bi-weekly and quarterly events for team bonding and socializing
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
Executive Assistant
LaRussa Audio Visual Design
03.2018 - 10.2018
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Skills
- MS Word, Excel, Outlook, Powerpoint,,
- Calendar Management
- Project Management,
- Office Management
- Business Administration,
- Meeting planning,
- Scheduling,
- Budget Development and Management
Education
Arizona State University Online
BA in Organization Leadership
Minor in Film Production
Summa Cum Laude
Timeline
Coordinator
Disney - Contractor
12.2023 - Current
Production Coordinator
FilmLA
11.2022 - 12.2023
Office Manager
March Capital
08.2021 - 10.2022
Executive Assistant
Prime Focus/ DNeg
11.2018 - 04.2020
Executive Assistant
LaRussa Audio Visual Design
03.2018 - 10.2018