Lillian Y. Salinas
LaMarque
Summary
Organized and dedicated Administrative Professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
27
27
years of professional experience
1
1
Certification
Work History
City Secretary
City of Bayou Vista
01.2021 - Current
- Managed city council meeting agendas, ensuring timely distribution and adherence to legal requirements.
- Oversaw maintenance of public records and open records, enhancing accessibility and compliance with state regulations.
- Evaluate administrative policies and recommending improvements.
- Oversaw updates to the city''s website.
- Managed sensitive information with discretion.
- Provided excellent customer service to citizens visiting City Hall.
- Facilitated smooth elections by providing support to election officials.
- Maintained accurate records of city council meetings, ensuring transparency and accountability to the public.
- Assisted in budget prep, expenditure review, and budget administration.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Court Clerk/Deputy Court Clerk
City of Bayou Vista, City of Galveston and Galveston County – JP 2
12.2016 - 01.2021
- Processed court documents and maintained case files with high attention to detail.
- Assisted in the preparation of legal materials for trials and hearings, ensuring compliance with regulations.
- Coordinated with law enforcement and legal personnel to streamline case management processes.
- Provided assistance to attorneys and court personnel in courtroom
- Managed confidential information securely, upholding the integrity of the court system.
- Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
- Prepared court orders and judgments for signature.
- Processed financial transactions for fines, fees, and other court-related costs accurately and efficiently.
- Drafted professional court correspondence to facilitate legal proceedings.
- Coordinated effectively with judges, attorneys, and law enforcement to gather and disseminate information.
- Managed sensitive case information, ensuring confidentiality and integrity in handling legal documents.
- Coordinated scheduling of court hearings, optimizing calendar management for judges and attorneys.
Human Resources Technician
Moody Gardens
11.1998 - 12.2016
- Managed employee onboarding processes, ensuring seamless integration of new hires into organizational culture.
- Streamlined payroll processing, enhancing accuracy and timeliness of employee compensation.
- Planned, monitored and appraised employee work results by training managers to coach and discipline employees.
- Administered employee benefits programs and assisted with open enrollment.
- Created and delivered HR training sessions to staff, managers and executives.
- Conducted performance reviews and provided feedback to managers on employee performance.
- Advocated for staff members, helping to identify and resolve conflicts.
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
- Collaborated with managers to identify and address employee relations issues.
- Developed and implemented onboarding and orientation programs for new employees.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Assisted with writing job postings and job descriptions for boards.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance.
- Served as a knowledgeable resource for employees regarding company policies and benefits information, promoting transparency within the organization.
- Assisted HR manager with annual performance review process, ensuring timely completion of evaluations and goal setting.
- Conducted thorough investigations of employee relations issues, such as harassment complaints or policy violations, ensuring appropriate corrective actions were taken.
- Maintained accurate employee records, ensuring compliance with state and federal regulations.
- Facilitated effective conflict resolution between employees and managers, promoting open communication and positive working relationships.
- Streamlined onboarding procedures for new hires, resulting in reduced time to productivity.
- Collaborated with department managers to create detailed job descriptions for open positions, attracting qualified candidates.
- Improved employee retention rates by conducting thorough exit interviews and identifying areas for improvement.
- Supported recruitment efforts by screening candidates and scheduling interviews to optimize talent acquisition process.
Education
GED -
Ball High
Galveston, TX01-1986
Skills
- Interdepartmental communication
- Legal compliance
- Multitasking and time management
- Fast learner
- Attention to detail
- Excellent communication
- Active listening
- Effective communication
- Verbal and written communication
- Decision-making
Certification
I am a Notary Public in and for the State of Texas. My commission expires 12-20-2026.
Languages
Spanish
Native or Bilingual
Timeline
City Secretary
City of Bayou Vista
01.2021 - Current
Court Clerk/Deputy Court Clerk
City of Bayou Vista, City of Galveston and Galveston County – JP 2
12.2016 - 01.2021
Human Resources Technician
Moody Gardens
11.1998 - 12.2016
GED -
Ball High
Qualifications
- Experience working with the public and “hands on” experience in the following areas:
- COURT
- Prepare and issue orders of the court
- Record case dispositions, court orders, or arrangements made for payment of court fees
- Explain procedures and forms to parties or general public in English or Spanish
- Translate form instructions in writing and orally when necessary
- Effectively collect court filing fees or fines and reflect amount on pertaining case
- Provide background letters by conduction diligent criminal searches of misdemeanor records
- Filing of civil cases: Occupational DL, Evictions and Animal Seizures
- Professionally perform administrative tasks, such as answering telephone calls, filing court documents and maintaining office supplies
- CITY SECRETARY
- Prepared Board packets: Prepared all materials for the Board meetings.
- Minutes: Recorded/transcribed all action taken by the City Council.
- Election: Posted/published notices as prescribed by law. Assisted candidates in completion of Application for Place on The Ballot, Statement of Elected Official – Oath of Office. Filed all required forms with the Secretary of State.
- Assisted with Ordinance development and/or revision and updated the Ordinance book and Website accordingly to reflect the current Ordinances of the City.
- Records Management: Followed mandated retention schedules for all records generated by the City government, as required by law on an annual basis.
- Open Records: Followed proper procedure in releasing “open records.”
- Accounts Payable: Processed invoices and checks efficiently and in a timely manner.
- Payroll: Prepared all checks for employees and contracted services.
- Budget: Assisted in all aspects of budget preparation
- HUMAN RESOURCES
- Posted job vacancies
- Accepted resumes and applications for open positions
- Interviewed and made recommendations to hiring Department Head, Managers and Supervisors regarding applicants
- Conducted drug test, background checks and orientation for all new hires
- Assisted in counselling, disciplinary write ups, and termination of employees