Lily Zains
Carrollton,TX
Summary
Accomplished Accounts Payable Manager with a proven ability to excel in high pressure, team-oriented environments. Expertly trained in designing, implementing, & enhancing efficient Accounts Payable departments. Seeking an opportunity with a reputable organization where my skills & experience can contribute to achieving & surpassing corporate objectives..
Overview
13
13
years of professional experience
Work History
Global Accounts Payable Manager
CyrusOne
04.2022 - Current
- Direct daily operations of the AP Department, supervise & mentor 9 direct reports for performance excellence & policy compliance, & use metrics to drive development & identify improvement opportunities.
- Design & implement advanced processes & procedures to enhance departmental effectiveness & efficiency, including project management initiatives for integrating third-party utility billing solutions that improve payment timeliness & achieve significant cost savings.
- Manage project transitions for acquired entities, ensuring seamless integration of payables functions & uninterrupted vendor relations.
- Develop & present comprehensive weekly Accounts Payable forecasts to the CFO, supporting strategic financial planning.
- Monitor & manage the Accounts Payable Aging report to ensure prompt resolution of aged items, while executing & overseeing weekly payment runs for precision & adherence to financial schedules.
- Address & Resolve escalated & complex departmental issues with urgency & efficiency, ensuring swift & effective solutions.
- Administered Workday & Concur T&E systems, managed user setup, customized expense categories, & ran various T&E reports to ensure accurate & insightful expense tracking & reporting.
- Provided support to employees by assisting with the correction, submission, & approval of expense reports, ensuring adherence to company policies & accuracy in expense tracking & reimbursement.
- 1099 reporting and filing
- Month End Accruals
- Month End Reconciliations
Accounts Payable Manager
Calamp Wireless Network - Shared Service Center
07.2021 - 04.2022
- Direct & oversee daily operations & functions of the Accounts Payable Department, including reviewing & authorizing new vendor setups to ensure accurate & timely maintenance.
- Oversee the workflow of 8 direct reports, ensuring performance meets expectations, while utilizing performance metrics to drive improvements & identify opportunities for development.
- Develop & implement processes & procedures to enhance departmental efficiency & effectiveness, while establishing & enforcing Accounts Payable & Credit Card policies.
- Monitor & address Accounts Payable Aging reports to resolve aged items & promptly resolve escalated issues, ensuring timely processing & payment of invoices per vendor terms while overseeing weekly payment runs for precision & adherence to schedules.
- Lead the project to centralize international AP functions, including integration of UK & Mexico operations into the U.S.
- Implemented automation initiatives for payments, coordinating with creditors & financial institutions.
- Audit accounting reports for GL account coding accuracy & manage the month-end financial close to ensure accurate posting of AP records.
Global Accounts Payable Manager
Bodycote - Shared Service Center
09.2018 - 09.2020
- ·Manage the day-to-day operations & functions of the shared service A/P department that supports 65 US plants, 5 plants located in Mexico & 7 plants located in Canada.
- Manage the workflow of 10 direct reports in the USA and 3 International reports, ensuring performance & guideline adherence by evaluating, addressing issues, recommending improvements, & providing training.
- Lead process improvements, implement & monitor controls, & manage the department email inbox for timely & effective inquiry resolution.
- Supervise the month-end financial close & posting processes to ensure accuracy of Accounts Payable records, & maintain & monitor the Accounts Payable Aging report to resolve all aged items.
- Manage escalated issues, maintain & update the KPI metric dashboard for upper management, audit weekly payment runs, & support internal & external auditors with their requests.
- Conduct webinars for onboarding General Managers & Office Managers, & handle annual 1099 reporting.
Accounts Payable Manager
Colliers International
04.2017 - 08.2018
- Oversee the daily operations & functions of the Accounts Payable & Accounts Receivable departments, managing 12 direct reports, including the disbursement & lease administration groups. Implemented the AVID Exchange imaging system & developed comprehensive departmental procedure manuals to enhance operational efficiency.
- Supervise the timely execution of check disbursements, voids/reissues, & wire transfers, while serving as the system administrator for invoice uploads, location, modifications, & resolution of workflow issues.
- Address & resolve all escalated issues within the Accounts Payable & Accounts Receivable departments, & strategize best practices for billing adjustments, rent edits, & statement generation.
- Ensure timely processing of bank deposits & cash postings by A/R specialists, track & review daily aging reports, & support audit requests.
- Manage month-end tasks, escheatment research & processing, & provide support for 1099 annual reporting.
Accounts Payable Manager
The Howard Hughes Corporation
03.2012 - 04.2017
- Successfully established & developed the Accounts Payable Department by training staff, implementing policies & procedures, creating a departmental manual, which significantly improved efficiency & internal controls.
- Manage daily operations of 7 Accounts Payable Specialists, overseeing automated workflow queues, & reviewing exceptions, rejected, aged, & open invoices for prompt & accurate resolution.
- Configure General Ledger account codes & department numbers in the imaging system, handle invoice deletions & voids, manage password resets, & oversee user access activation & deactivation.
- Supervise the corporate credit card system, including monitoring expense reports, setting up account codes, & managing unassigned transactions.
- Reconcile daily ERP & automated system reports, manage month-end closing tasks for Accounts Payable accounts, & review voucher reports for accurate coding & approval signatures.
- Review ACH, paper check, and credit card payments before release, reconcile monthly vendor statements, & support audit requests.
Education
Associate of Arts - Court Reporting
Court Reporting Institute of Dallas
DallasGED -
Mountain Veiw College
Dallas, TX06.1999
Skills
- 14 years in Senior Leadership
- 20 years of Full Cycle AP experience
- Expertise in establishing & developing AP departments for startups
- Proficient in Multiple ERP Systems
- Strategic planning, implementation & testing ERP Systems
- Project Management
- Leading, transition, & centralization of International AP functions to US
- Structuring, developing, & implementing advanced processes & procedures
- Staff development & mentorship
- Experienced with SOX 404 compliance S
- Strong understanding of GAAP
- Proficient in 10-key data entry
- Bilingual in Spanish, with proficiency in both reading & writing
Software
- Yardi
- Oracle Cloud
- Great Plains
- Microsoft Dynamics AX
- Epicor
- E-Builder
- Nexus
- Concur
- Workday
- Doc-link
- Outlook
- Excel
Timeline
Global Accounts Payable Manager
CyrusOne
04.2022 - Current
Accounts Payable Manager
Calamp Wireless Network - Shared Service Center
07.2021 - 04.2022
Global Accounts Payable Manager
Bodycote - Shared Service Center
09.2018 - 09.2020
Accounts Payable Manager
Colliers International
04.2017 - 08.2018
Accounts Payable Manager
The Howard Hughes Corporation
03.2012 - 04.2017
Associate of Arts - Court Reporting
Court Reporting Institute of Dallas
GED -
Mountain Veiw College
Similar Profiles
Ordanis FranciscoOrdanis Francisco
Data Center Operations Engineer at CyrusOneData Center Operations Engineer at CyrusOne
NICHOLAS ANIELLONICHOLAS ANIELLO
Network Engineer at CyrusOneNetwork Engineer at CyrusOne
Bekele GebremedhinBekele Gebremedhin
Critical Chief Engineer at CyrusOne Data CenterCritical Chief Engineer at CyrusOne Data Center