Hi, I’m
Lilymar (Lily) Montenegro
Digital & Communications Administrative Business Partner
Houston,Texas
Summary
Executive Business Support, Digital & Tech Administrative Lead, SharePoint SME/Microsoft365, UI/UX
Bi-lingual, digitally inclined & passionate about tech. Driven and versatile with a focus on Information Technology. Dedicated professional offering 16+ years of experience. Proficient in the digital, marketing, and technical space.
Extensive knowledge in coordinating, planning, and supporting daily corporate business operational, administrative functions, technical, data management, and data organization.
Organized and resourceful decision-maker. Takes initiative, works in a timely fashion & exceptional under pressure. Holds high integrity and confidentiality while delivering results—supporting personal development and career relationship building.
Fun fact!
I was the writer for a column for my high school newspaper.
Overview
17
years of professional experience
Work History
Chevron / Wells Technology Solutions Development
Technical Business Support Assistant
07.2020 - Current
Job overview
- SharePoint SME - Construction and maintenance of the TSD team sites and subsites
- Management of space and traffic capabilities
- Workplace social media management
- Digital signage social media management in CVX Houston buildings
- Organizing leadership team meetings, diversity & Inclusion open mic’s, organization events ranging from 60-300+ people
- Digital power user for the R&D (research & development) digital tracking tool
- TargetProcess CAN user coordinator
- Maintenance of TargetProcess database p
- Vice president of Wells business support admin
- Led office move for 60 employees for the return-to-work initiative
- Collaborated with the Wells admin network to arrange volunteer and special events for the organization. Habitat for Humanity event lead
- Microsoft 365 applications training lead
- Executive calendar management
- Visa & travel arrangement
- Technical lead for project time-writing proceedings
- GO-113 & Service Now administrator.
Chevron / Geological & Geophysical
Administrative & Communications Business Partner
07.2014 - 10.2020
Job overview
- Business administrative & technical support for the Upstream Capability Drilling and Completions G&G Ops organization, team leads, and general manager
- SharePoint coordinator and SCA
- Communications, UI/UX interface design, media content, and logo work
- Creation of monthly GG Ops newsletter and workplace content
- Social media workplace lead
- Coordination, planning, and execution of the UC G&G Ops in person and digital Technical Training programs, forums, in-house, and through the Clear Leader Center to assist employees with continuous career development
- Assistance to the UC G&G Ops team in this space will support G&G Ops people development and organizational capability among various BU’s and functions
- Development and implementation of the G&G Ops Technical and Geosteering quarterly forums (in person and remote)
- Converted 40 training programs from in person to digital instruction during the pandemic work from home period
- Created and led G&G Ops in person and digital Technical Training program for global and local BU’s for Earth Scientists
- Led office-move for staff of fifty
- Calendar management and event planning for Drilling & Completions and other groups
- SharePoint SME - Construction and maintenance of G&G Ops team sites and subsites with workflows and HTML
- Designer for UI/UX interface for various platforms and workspaces
- Banner and logo work for BUs and competency assessment tool
- Camtasia video productions for workshops and events
- Technical migrations lead for platforms such as Microsoft office 365, OneDrive, SharePoint Online
- Wireless Mifi/mobile device troubleshooting, activation, set-up, and management for department
- Processed Procurement and travel credit card reconcile on a bi-weekly basis
- Executed contracts per supply chain metrics for corporate events
- Invoice coding for IT network and software licenses
- Partnered with Org Capability Lead on OC guidelines to develop G&G Operation’s process for on boarding/off boarding
- Job slate creation and participated in interviewing process
- Assisted with on-boarding and off boarding for over 30 employees
- Participated in monthly budget meetings and analyzed/tracked G&G Ops budget
- Led logistics for Drilling and Completions corporate HumanKind volunteer program when G&G Ops hosted the campaign for D&C
Chevron
Executive Assistant
01.2013 - 06.2014
Job overview
- Provided executive administrative support for the Africa & Latin America Exploration Production Headquarters (CALAEP) division’s Vice President of Strategy and Planning and the planning staff, General Manager of Exploration with a side support to the President
- SharePoint development and maintenance SME/Lead
- Coordinated high level executive corporate events and charity functions with confidentiality and impeccable attention to detail
- Managed and developed four assistants in our support staff
- Conducted reviews and assisted in career development routinely
- Project logging and deadline reporting for rig scheduling phases
- Process requests from chairman’s office for final reporting package
- Meet with business unit planners for phase progress updates
- Screened government officials and prepared STARS for FCPA reporting
- Provided onboarding for employees and interns from various universities
- Head of safety committee for organization
- Arrange complex domestic and international travel logistics for executives
- Transportation, hotel, detailed itineraries, security, visa’s, immunization records, and passport proceedings
- Direct support to the president with executive committee pre reading materials (ExCom) for business plan meetings with upper level management, and executive managing directors
- Assisted HR with staff interviews for business support positions in Latin America as needed.
Chevron
Executive Assistant
02.2012 - 01.2013
Job overview
- Provided executive administrative support to the General Manager of Finance, Vice President of Mexico, General Counsel and legal production
- Collaboration with other executive assistants for project completion
- Assists with a variety of projects relating to legal
- Contract drafting, preparation and distribution of agendas and presentations
- Development of charts/graphs, metric tracking, data analysis, and handling of meeting logistics
- Collaborated closely with other executive assistants to coordinate executive offsite conferences
- Prepared and managed all expense reports for managers and direct reports
- Arrange high level of travel and visa logistics for management
- Managed company purchasing card for office equipment and supplies
- Reconciled charges on a routine basis through invoicing system.
Core Laboratories
Administrative Assistant II / Legal Assistant
01.2011 - 02.2012
Job overview
- Direct administrative support to three VP’s of Business Development in reservoir testing company
- Provided support for legal function
- Organized corporate events for clients
- Managed RSVP’s master lists
- Expense report processing and submissions for supervisors
- Handled online orders and managed merchandise updates for online promotional store
- Revenue database tracking and update on a regular basis
- Attend marketing meetings and prepare minutes
- Tracked and managed Fed ex correspondence
- Screened phones and email inbox for vice president and legal office function
- Assisted in organizing the central the filing system for the corporate legal department.
Stream Realty
Property Administrative Assistant
07.2009 - 09.2009
Job overview
- Provided direct administrative support to property Assistant Manager
- Contract files retention for properties
- Maintained and updated lease documents and agreements
- Performed basic administrative tasks for Assistant manager
- Organization and upkeep for central filing system
- Maintenance of individual invoice and timesheets
- Submit to the HR department for processing.
Core Laboratories
Administrative Assistant II
11.2008 - 09.2009
Job overview
- Provided direct administrative support to the CEO of the Saybolt Latin America division
- Worked closely with supervisors in the Latin America offices
- Handled flash report databases on a monthly basis and submitted data in a timely manner
- Screened calls for supervisor and managers when out of the office
- Tracked employee vacation hours, time sheets, and expense reporting
- Coordinated Lunch and Learns, conferences, and special events
- Invoice tracking and purchasing order approval processing’s for country managers
- Managed and distributed mail, company documents, policies, procedures, and announcements
- Coordinated travel arrangements for supervisors and maintained schedule/calendar appointments
- Handled meeting proceedings for country managers in remote office locations.
Core Laboratories
Quality Assurance Administrator
03.2007 - 11.2008
Job overview
- Direct administrative support to the local Quality Assurance officer, Global officers, and auditors
- Provided “back up” duties to the receptionist
- Maintained electronic spreadsheet records of training (Ethics, Compliance Code and others as required)
- Assisted and provided support to Junior and Senior Quality Assurance Specialists as requested
- Maintained updated customer and office location contact list in a legible, organized format
- Maintained and keeps confidential all departmental files to ensure the prompt access of information as requested by the authorized clients, supervisors or other authorized personnel
- Created auditors/supervisors Audit binders and CPAR (Contractor Performance Assessment Report) reports
- Filed, reported and tracked compliments and complaints for the Quality Assurance dept
- Maintained department's ASTM standards database
- Provided copies of standards upon request
- Tracked and completed reports of Round Robin ASTM crosschecks such as crude oil, Diesel, Base oil and others.
Education
Midwestern State UniversityHouston, Texas
MA in Mental Health Counseling Psychology
05.2026
University of Houston DowntownHouston, Texas
BS in Psychology
08.2022
Houston Community CollegeHouston, Texas
Associate in Arts (AA)
05.2016
Skills
MS 365 applications knowledge and troubleshootingSharePoint, Web design, social media marketing
Photoshop/PaintShop Pro/Camtasia/Video editing/Visio
Administrative support leadExcellent problem-solving skills & resourcefulBilingual English, Spanish Intermediate in PortugueseSkilled in project managementTechnical Training coordinationPowerPoint/report/presentation prepIU/UX Prototype/Logo work
APA7
SmartGEP, CHESIT, Opal and Power BI
HR Organizational Capability
FCPA processing Foreign official personnel
Accounting/Expense reporting
Timeline
Technical Business Support Assistant
Chevron / Wells Technology Solutions Development
07.2020 - Current
Administrative & Communications Business Partner
Chevron / Geological & Geophysical
07.2014 - 10.2020
Executive Assistant
Chevron
01.2013 - 06.2014
Executive Assistant
Chevron
02.2012 - 01.2013
Administrative Assistant II / Legal Assistant
Core Laboratories
01.2011 - 02.2012
Property Administrative Assistant
Stream Realty
07.2009 - 09.2009
Administrative Assistant II
Core Laboratories
11.2008 - 09.2009
Quality Assurance Administrator
Core Laboratories
03.2007 - 11.2008
Midwestern State University
MA in Mental Health Counseling Psychology
University of Houston Downtown
BS in Psychology
Houston Community College
Associate in Arts (AA)