Limary Sanchez
Carolina,PR
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Experienced fully bilingual Executive Assistant with a demonstrated history of working in the pharmaceuticals industry. Skilled in Customer Service, Microsoft Word, Sales, Microsoft PowerPoint, and Microsoft Office. Strong administrative professional with a Management and Organizational Innovation focused in Business Administration, General from Interamerican University of Puerto Rico.
Overview
17
17
years of professional experience
Work History
Senior Executive Assistant
Baxter Healthcare Corporation
10.2021 - Current
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 15 executives.
- Assisted senior management with major initiatives and projects.
- Handled scheduling and logistics planning for conferences and monthly meetings.
Executive Assistant to Quality Director
Baxter Healthcare Corporation
05.2018 - 10.2021
- Puerto Rico/Tijuana Operations (four sites total)
- Coordinate business travel arrangements and complete travel expense reports
- Complete weekly and monthly reports and presentations.
- Planning conferences and coordinate the development of its agenda for meetings and events
- Excellent communication skills with business leaders, peers, external and internal clients
- Direct communication with corporate top management executive in the coordination of visits, transportations, dinners, etc
- Provide support to the management staff.
Front Desk Recep/Executive Assistant Back-up
Baxter Healthcare Corporation
01.2017 - 05.2018
- Back-up | baxter healthcare, Attend phone calls, conclude the nature of call and assist caller to the proper department
- Responsible to distribute and type correspondence
- Experienced managing confidential data
- Provide direct support to the Human Resources Department:
- Coordinate interviews with candidates and hiring managers
- Meet and greet job applicants, and prepared applicant’s documentations
- Employee file assembly
- Filing human resource department documents
- Manage monitors NAVORI signage system updating communications
- Involvement with several event coordination site wide
- Assist employees with Workday System
- Support employee relations activities
- Manage security access system
- Other duties related to the Executive Assistant Back-up role:
- Work closely and provide administrative support to top-level executives, besides Plant General Manager and Quality Director
- Coordinate business travels, hotel and transportation arrangements for Business Leaders
- Excellent communication skills with business leaders, peers, external and internal clients
- Direct communication with corporate top management executive in the coordination of visits, interview transportation, dinners, etc
- Coordinate/manage schedules for leaders
- Create correspondence and presentations, related reports and meetings
- Project management/event coordination
- Translation of documents when necessary (Spanish/English)
- Scheduling of meetings and events
Service Advisor
MAPFRE
06.2011 - 06.2013
- Greet customers when they arrive to service center
- Consult with mechanics about necessary repairs and possible alternatives to expensive work
- Provide customers with in-depth information about available aftermarket and OEM (original equipment manufacturer) part options
- Advise customers about warranty protections and potential cost savings
- Manage and oversee the service center’s workflow and scheduling
- Call customers to inform them of changes in service or to let them know their vehicle is ready for pick-up.
Administrative Assistant
Bella Group International
09.2010 - 05.2011
- Assist with purchase orders
- Data entry
- Create weekly employee attendance
- Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
- Generate memos, email and reports when appropriate
- Answer incoming calls and re-directing them.
Administrative Assistant
Puerto Rico Fire Department Main Office
08.2006 - 01.2010
- Assist with Federal Proposals control management
- Generate memos, letters and emails
- Attend all incoming calls and re-direct them
- Provide support to department Administrator
- Manage confidential and sensitive data
- Receive and distribute all incoming correspondence
- Manage filing and organization of department
- Schedule meetings and events
Education
BACHELOR - Business Administration, Management and Organizational Innovation
Interamerican University of Puerto Rico
Puerto RicoSkills
- Office management
- Fully Bilingual Administrative support professional offering versatile office management skills, efficient customer service and proficiency in Microsoft Office programs Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations Ability to manage multiple priorities and meet tight deadlines without compromising quality Typing skills: 60wpm
- Problem Resolution
- Conflict Management
- Office Administration
- Strong Problem Solver
- Travel Accommodations
- Internal and External Communications
- Report Analysis
- Grammar Understanding
- Personnel Scheduling
- Procedures Scheduling
- Proofreading
- Office Supplies and Inventory
- Conference and Meeting Planning
- Excellent Active Listening Skills
- Information Confidentiality
- Administrative Skills
- Teleconference Arrangements
- Proper Phone Etiquette
- Business Correspondence
- Departmental Support
- Executive Presentation Development
- Board of Directors Support
- Outstanding Computer Proficiency
- Ground and Air Transport
- Appointment Setting
- P2P Purchases
- Office Equipment Proficiency
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Senior Executive Assistant
Baxter Healthcare Corporation
10.2021 - Current
Executive Assistant to Quality Director
Baxter Healthcare Corporation
05.2018 - 10.2021
Front Desk Recep/Executive Assistant Back-up
Baxter Healthcare Corporation
01.2017 - 05.2018
Service Advisor
MAPFRE
06.2011 - 06.2013
Administrative Assistant
Bella Group International
09.2010 - 05.2011
Administrative Assistant
Puerto Rico Fire Department Main Office
08.2006 - 01.2010
BACHELOR - Business Administration, Management and Organizational Innovation
Interamerican University of Puerto Rico
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