Linda Ballard
Barrington,IL
Summary
Forward-thinking, self-starter Personal Assistant providing exemplary support to executives and families with everyday needs and large events
Overview
19
19
years of professional experience
Work History
Personal Assistant / House Manager
Private Executive Family
Chicagoland area
09.2022 - Current
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Event Planning -Plan and execute large gatherings of up to 250 people, including all travel components, location acquisition, staffing, entertainment and catering
- Coordinating onsite maintenance for scheduled and emergency occurrences
- Arranged complete travel itineraries and arrangements for domestic and international travel for family and extended quest
- Managed all aspects of household operations, including scheduling, budgeting, tracking expenses, vendor coordination, and prepared financial reports
- Supervised and trained household staff, ensuring high standards of performance and professionalism
- Organized and managed household events, including parties, holidays, and special occasions
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations and family matters
Executive Assistant to Vice President of Innovation and Brand Development
Presence Marketing
South Barrington, USA
09.2015 - 01.2022
- Maintain executive calendar appointments by scheduling meetings via phone, Microsoft Teams, Zoom, and conference calls and preparing supporting agendas and documentation for each
- Coordinating onsite meetings with audio/ visual technologies and catering as needed
- Key role in the selection process for building company portfolio, reviewing 100+ products per month, gathering sales statistics to guide the team in practicality of investment
- Arranged complete travel itineraries and arrangements for executive travel, domestic and international; being fiscally responsible, managed to cut travel expenses by 15%
- Collect confidential financial documents and reports, conduct research, compile data, maintain files and spreadsheets, and prepare presentations for the C-suite executive team and board members
- Attend and record weekly C-suite financial investment meetings
- Maintain customer confidence and protect operations by keeping information confidential
- Implementing changes to streamline processes and maintain accurate records, leading to increased revenue products
- Prepare and submit monthly expense reports
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
Administrative Assistant/ Building Manager
Salem United Methodist Church
Barrington, USA
10.2006 - 09.2015
- Provided support to senior staff, committee members, and congregation with schedule coordination, calendar management, correspondence, records management, and producing weekly and monthly publications
- Coordinated building use with large preschool program, community leaders, staff, and congregation through communications and diligence
- Maintained security system, issuing credentials and reviewing video surveillance records
- Supply management for offices, committees, hospitality, and custodial areas, decreasing overall expenses by 23%
- Accounting: receivables, payables, payroll, statistical information for budgeting, reports, and tax preparation
Education
No Degree - Business Management
Skills
- Analytical
- Cost Management
- Effective Communication
- Discretion
- Event Planning
- Property Management
- Problem-Solving
- Project Management
- Resourceful
- Scheduling
- Team Leadership
- Time Management
Timeline
Personal Assistant / House Manager - Private Executive Family
09.2022 - Current
Executive Assistant to Vice President of Innovation and Brand Development - Presence Marketing
09.2015 - 01.2022
Administrative Assistant/ Building Manager - Salem United Methodist Church
10.2006 - 09.2015
State College of Florida - No Degree, Business Management