Linda Garrad
Franklin,TN
Summary
Driven and resourceful administrative professional with 20+ years of experience offering high-level administrative support to senior-level staff in-office and remotely. Effectively manages high-volume workloads in rapidly changing environments. Expert in travel management, expense tracking and schedule coordination. Proficiently assists executive team using exceptional communication and organizational skills. Demonstrated success in managing complex functions that require stellar multi-tasking abilities.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Executive Assistant & Facilities Manager
Tennessee Extracts, LLC
Smyrna, TN
11.2020 - Current
- Proactively prepare executives for meetings, organize and coordinate conferences and weekly meetings.
- Be a direct contact for customers, investors and media. Screen calls and emails and initiate actions to respond or direct messages for managers. Draft correspondence on behalf of the Board of Directors and Executives.
- Produce and maintain accurate office files, update spreadsheets and craft presentations to support executives and boost team productivity.
- Process travel expenses and reimbursements for executive team and senior management group.
- Research vendors and negotiate contracts, maintain compliance with company vendors. Renegotiated contract with IT vendor saving the company $20,000 annually.
- Actively monitor facility and address any maintenance issues. Ensure completion of projects.
- Follow up with the Sales team to make sure sales activities equate to sales, prepare for trade shows.
- Post new positions, review and suggest next-level applicants, onboard new hires, draft termination documents, maintain employee files, coordinate insurance coverage.
- Demonstrates commitment to compliance by performing routine items that ensure compliance with cGMP, organic, and State of Tennessee requirements, while maintaining complete records on file.
Executive Assistant & Office Manager
Currie Medical Specialties
Franklin, TN
01.2011 - 06.2020
- Managed a variety of administrative tasks for the President/CEO and COO/CFO including prioritizing and managing an active calendar of appointments, timely completion of expense reports, composing correspondence that is sometimes confidential, and arranging detailed and fluid travel plans.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Planned and facilitated Board meetings, created and edited presentations, distributed materials to and corresponded with the Board.
- Planned and implemented office systems, layouts, and equipment procurement.
- Was responsible for maintaining supply levels needed to operate front office and warehouse.
- Administered employee insurance program by providing application information, helping with form completion, completing the census, and managing the program after the open enrollment period ended.
- Planned, created budgets, and executed semi-annual events for the executives, sales department, and team building activities (increased sales team morale and productivity).
Executive Coordinator
Wheelhouse, LLC
Franklin, TN
07.2010 - 02.2019
- Managed five executives by maintaining complex calendars, arranging travel, and completing expense reports.
- Exercised independent judgment in support of senior leadership and corporate mission.
- Controlled access to confidential business documents, financial information and proprietary data.
- Budgeted, planned, and assembled new offices for Wheelhouse and portfolio companies.
- Coordinated moves, purchased furnishings and décor, facilitated IT needs.
- Managed accounts receivable/ accounts payable, maintained a close relationship with the bank, worked closely with the accounting firm.
- Maintained Corporate Calendar, coordinated signatures and distribution of tax filings, completed and filed annual reports.
- Created plan for Investor Meetings/ Roadshows, created presentations, prepared, packaged, and distributed materials.
- Created a schedule to close down the company, working with attorneys and accountants to file necessary documents, managed contracts with vendors, while keeping management and stakeholders updated with progress.
Executive Assistant to CEO
Total eMed/ Spheris
Franklin, TN
11.2002 - 07.2010
- Assisted the CEO of a global company, with more than 5,500 employees, by prioritizing meetings, completing expense reports promptly, creating a filing system, and creating correspondence on his behalf.
- Booked domestic and international travel that could change frequently, by coordinating and reserving transportation and lodging.
- Created a media plan and Company talking points for M&A transactions, scheduled Investor Meetings, and created presentations.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Exercised independent judgment in support of senior leadership and corporate mission.
Manager, Investor Relations
Antigenics
New York, NY
08.1998 - 08.2002
- Acted as liaison between the Company and the Investor Community by scheduling meetings between senior management or scientists and investors or bankers, creating presentations, and creating plans to raise interest and ownership in the company’s stock.
- Researched SEC rules and regulations and ensured compliance.
- Planned and facilitated Annual Meetings and Investor Events, prepared documents and disseminated them to investors, procured speakers.
- Created Company speaking points, built relationships with the media, created press releases, and disseminated information via various outlets.
Education
Bachelor of Business Administration - Marketing
Belmont University
Nashville, TNSkills
- Executive Administrative Assistance
- Expense Management
- Domestic and International Travel
- Office Administration
- Investor Relations
- Corporate Communications
- Executive Calendar Management
- Microsoft Office (PowerPoint, Excel, Outlook, Sharepoint, Word)
- Accounts Payable/ Accounts Receivable
- Human Resources
- High Attention to Detail
- Expert Written Communication
Websites
Certification
Notary Public in the State of Tennessee
Timeline
Executive Assistant & Facilities Manager
Tennessee Extracts, LLC
11.2020 - Current
Executive Assistant & Office Manager
Currie Medical Specialties
01.2011 - 06.2020
Executive Coordinator
Wheelhouse, LLC
07.2010 - 02.2019
Executive Assistant to CEO
Total eMed/ Spheris
11.2002 - 07.2010
Manager, Investor Relations
Antigenics
08.1998 - 08.2002
Bachelor of Business Administration - Marketing
Belmont University
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