Linda Hutson
Manvel,TX
Summary
Highly organized and detail-oriented professional with extensive experience in efficiently managing complex calendars, coordinating travel arrangements, and providing seamless administrative support. Consistently ensuring smooth operations and exceeding expectations, with a proven track record of delivering exceptional results. Possessing a keen eye for detail and strong problem-solving skills, excelling in prioritizing tasks and managing competing demands. Ability to maintain confidentiality and handle sensitive information with utmost professionalism, further enhancing effectiveness in supporting organizational goals.
Overview
18
18
years of professional experience
Work History
Senior Administrative Assistant
The University of Texas MD Anderson Cancer Center
10.2010 - Current
- Review and provided timely responses to electronic mail
- Maintained multiple daily calendars
- Coordinated travel arrangements and expense reimbursement
- Prepared and maintained correspondence, reports, spreadsheets and databases
- Exercised professional judgment and making timely decisions
- Provides coverage for the department for other assistants
- Maintained PRS Funds for assigned faculty
- Coordinated Department Grand Rounds
- Supply Ordering
- Department Event Coordinator
- Completed LEADing Self Accelerated and LEADING Self Discover programs
- Coordinated travel arrangements and expense reimbursement
- Processed credentialing documents
- Maintained professional licensure and memberships
- Updated Donor Information in Monroe System
- General Office Duties
Senior Administrative Assistant, Development Division
The University of Texas MD Anderson Cancer Center
07.2022 - 12.2022
- Reviewed and provided timely responses to electronic mail for Sr
- Director and Asst
- Director
- Maintained daily calendar of appointments and meetings
- Coordinated travel arrangements and expense reimbursement
- Assisted with coordinating dedicated events for the Division
- Track donor agreements in Monroe system
- Prepared and maintained correspondence, reports, spreadsheets and databases
- Exercised professional judgment and making timely decisions
- Proficient at completing all projects on a timely basis
- Update Donor Information in Monroe System
- SAP Reports - Consist of Proposals, Donation, Patient appointments and portfolios
- Notary
Senior Administrative Assistant, Division of Pharmacy Administration
The University of Texas MD Anderson Cancer Center
03.2019 - 07.2022
- Served as principal liaison and coordinates the daily administrative aspects of the workflow for the Pharmacy Managers
- Reviewed and provided timely responses to electronic mail for the Pharmacy Managers /Assistant Managers
- Maintained daily calendar of appointments, meetings, lectures and seminars
- Coordinated travel arrangements and expense reimbursement
- Assisted with preparation of professional quality presentations
- Prepared and maintained correspondence, reports, spreadsheets and databases
- Resolved day to day problems that may impede the operational flow by analyzing problems or concerns
- Functioned as a project expert on recurring projects and supports senior leadership initiatives
- Maintained / tracked professional licensure and membership renewal dates - Pharmacist, Pharmacy Technicians
- Prepared and verified Texas State Credentialing documents for the Division of Pharmacy
Senior Administrative Assistant, Department of Diagnostic Radiology Breast Imaging
The University of Texas MD Anderson Cancer Center
06.2017 - 03.2019
- Managed the administrative affairs of all assigned faculty while ensuring identified priorities were addressed in a timely matter
- Reviewed and provided timely responses to electronic mail for faculty
- Maintained / tracked professional licensure and membership renewal dates
- Tracked/ reconciled monthly PRS Funds for assigned faculty members
- Processed credentialing documents for assigned faculty members
- Maintained daily calendar of appointments, meetings, lectures and seminars
- Asset management - Tracked and maintained dept inventory
- Coordinated travel arrangements and expense reimbursement
- Coordinated institutional fundraisers for the Department
Senior Administrative Assistant, Investigational Pharmacy
The University of Texas MD Anderson Cancer Center
10.2010 - 01.2017
- Coordinate the daily administrative workflow for department Director and Managers
- Coordinated travel arrangements and expense reimbursement
- Prepared and maintained correspondence, reports, spreadsheets and databases
- Resolved day to day problems that may impede the operational flow by analyzing problems or concerns
- Exercise professional judgment and making timely decisions
- Maintained / track professional licensure and membership renewal dates
- Prepared and verified credentialing documents for Investigational Pharmacy Drugs - Pharmacist, Pharmacy Technicians
- Timekeeper - Kronos
- Office Supply ordering - Resource One
Administrative Assistant
The University of Texas MD Anderson Cancer Center
04.2007 - 10.2010
- Assistance to the Section Chair, Associate Professor and Office Manager
- Prepared and verified credentialing documents
- Departmental Timekeeper - Kronos
- Performed monthly reconciliation of expenses and resolution of expense discrepancies as require
- Coordinated the onboarding and orientation process for New Employees
- Assumes responsibility as the administrative staff team lead
Education
Certificate -
Houston Community College
CNA Certification -
Texas School of Business
BS -
Western Governors University
03-2027
Skills
- Proficient in Microsoft office
- Executive support experience
- Confidentiality and discretion
- Travel coordination
- High-level multitasking
- Calendar management
- Excellent interpersonal skills
- Effective problem solving
- Strong organizational skills
- Detail-oriented approach
- Supervising staff
- Basic accounting
- Transcription and dictation
- Professional phone etiquette
- Relationship building
- Purchase orders organization
- Resourceful
- Mail distribution
- Dedicated team player
- Conference planning
- Notary
- Kronos Timekeeper
- Event coordination
Accomplishments
Received BeWell Certification
Timeline
Senior Administrative Assistant, Development Division
The University of Texas MD Anderson Cancer Center
07.2022 - 12.2022
Senior Administrative Assistant, Division of Pharmacy Administration
The University of Texas MD Anderson Cancer Center
03.2019 - 07.2022
Senior Administrative Assistant, Department of Diagnostic Radiology Breast Imaging
The University of Texas MD Anderson Cancer Center
06.2017 - 03.2019
Senior Administrative Assistant
The University of Texas MD Anderson Cancer Center
10.2010 - Current
Senior Administrative Assistant, Investigational Pharmacy
The University of Texas MD Anderson Cancer Center
10.2010 - 01.2017
Administrative Assistant
The University of Texas MD Anderson Cancer Center
04.2007 - 10.2010
CNA Certification -
Texas School of Business
Certificate -
Houston Community College
BS -
Western Governors University
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