Linda Krstevski
Morris Plains,NJ
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
23
23
years of professional experience
3
3
Certifications
2
2
Languages
Work History
Market Access, Commercial Analytics & Commercial Business Operations
Mitsubishi Tanabe Pharma America
01.2022 - Current
- I currently assist three groups within the Commercial Department, the VP of Market Access, Director of Commercial Analytics and Sr
- Manager of Commercial Business Operations and all colleagues within these three groups a total of around thirty coworkers, with travel arrangements; processing expense reports; processing invoices in SAP Concur and tracking expenses, managing, and coordinating the process for obtaining signatures on legal documents and contracts (e.g., CDAs, MSAs, SOWs, etc.) currently transitioning this task with the use of Document Locator, initiating it from templates to the vendor to the finalization of signatures
- Created and maintain the Market Access page in SharePoint, for all to utilize by retrieving documents that have been uploaded, meeting planning and notes and calendar management for conference events throughout the year
- Registration for any colleagues who will be attending various ALS and Parkinson’s conferences offered nationwide
- Collect and submit all required documents from outside organizations to enter Exhibit and Memberships grants in our CyberGrants system
- Fully trained on our new system Document Locator (Super User) to utilize myself and to be able to train and assist others in my three groups to navigate the system, as well as the management of all three groups CDAs, SOWs, Purchase Request to Purchase Order submissions, budget tracking and invoice submissions
- Coordination of meetings, visitor entry and lunch orders and set-ups
- Manage multiple Outlook calendars with expertise (staff and departments)
- Partnerships with Accounting, Concur Administrator and Outside Vendors and internal stakeholders
- Proactively identify processes and systems to increase the efficiency and reduce costs to the organization
- Assist with Leadership Journey Meetings for Business Operations and Sales, hotel coordination, security registration, lunch orders, dinner reservations and expense reconciliation of my PCard for said meetings
- Assist my groups in managing group cost center budgets, including monthly budget reconciliation with external vendors and internal Finance and Accounts Payable teams
- Budget responsibilities also includes managing the Purchase Order (PO) process (opening POs and providing PO #s to vendors), tracking spend against allocated budget, vendor invoice submission, and monitor status of payments
- Attend meetings with colleagues and vendors for various projects.
Office Manager
Alfasigma USA
01.2018 - 01.2021
- Established and launched the newly opened Commercial Hub of Italian Bio-Pharmaceutical company, Alfasigma, USA
- Assisted the CEO, as well as the Heads of Marketing, Sales, Medical Affairs and Operations with travel (domestic and international) reconciliation of expense reports, calendar management, meeting coordination, lunches and ground transportation for visitors and executives
- Liaise with building management on all facility needs, onboarding of new employees, ordering of all office and break room supplies
- Coordination of new hires, liaise with HR and IT
- Provide notary services, scan, and email documents for Legal & Compliance
- Planned all sales, open houses, and holiday events
- Professional with supporting senior management and proactive on the needs of the executive team and the office
- Troubleshoot all IT issues and on-site networking and install work.
Physical Security Administrator
E*TRADE Financial Corp.
01.2014 - 01.2017
- Provided a high level of administrative services within the Facilities and Physical Security Groups to the Corporate Headquarters of E
- Trade
- A professional with daily interaction with the Chairman, CEO and several EVP’s and SVP’s
- Assisted the SVP of Procurement, Physical Security, Real Estate and Facilities
- Provided front desk coverage along with maintaining the Outlook Meeting calendar of 10 conference rooms for the 200-employee office
- Managed and coordinated all meetings on two floors with a total of ten conference rooms for Marketing, Finance, Legal and Events departments
- Provide customer service to customer calls, transfer incoming calls to appropriate parties
- Liaise with building security/management on visitors and deliveries
- Handle all Expense Reports for my department heads
- Monitor video surveillance of the NY office
- Issue and update employee badges in C
- Cure 9000 system
- Monthly update and maintenance of Excel spreadsheets for Physical Security Teams
- Ink fingerprinting, Live Scans, background screenings and identity management services
- Assisted Executive Committee Team with any requests, i.e., visitors, last minute conference room needs, and video connections for multiple location meetings
- Work with Facilities with space allocation for visiting SVP’s and Executive Board Meetings, Mailroom with pantry deliveries, restocking of pantries; receive FedEx, UPS, and USPS deliveries.
Office Manager
ICAP
01.2001 - 01.2011
- Scheduled all meetings on web-based meeting scheduler and Outlook calendar for over 160 employees
- Ordered all lunches for conferences and meetings
- Maintained and assigned outside building badges for all employees and consultants
- Back-up to facilities manager
- Liaised with vendors, building management, technology contacts, etc
- Regarding office needs and maintenance
- Issued internal building badges, keys, and cubicle assignments
- Monitored UPS and A/C units and generator panels as well as video camera surveillance
- Purchase ordering of hardware and software
- Ensured that all XEROX/TOSHIBA, break room machines, printers and faxes were operable
- Ordered all office supplies, kitchen supplies and machine consumables for 2 floors to ensure office runs as smoothly as possible
- Shipping and receiving of all domestic and international packages, via DHL, FedEx and US Postal
- Assisted Head of Risk Business Management and Head of Global Ops with expense reports on Oracle and ADP software and submitted all necessary receipts to Finance department
- Booked travel arrangements for employees through travel agency, arranged hotel and car services for overseas travel
- Managed and planned company events, annual corporate holiday parties
- Assisted all employees with any needs they might have had.
Education
Skills
Certification
First Aid CPR AED
NY Red Bull Supporter, Soccer and Volleyball lover
Huge supporter of our local team and the US Men's National Team and a Seattle Seahawks fan for decades.
Timeline
Market Access, Commercial Analytics & Commercial Business Operations
Mitsubishi Tanabe Pharma America
01.2022 - Current
Office Manager
Alfasigma USA
01.2018 - 01.2021
Physical Security Administrator
E*TRADE Financial Corp.
01.2014 - 01.2017
Office Manager
ICAP
01.2001 - 01.2011
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