Linda MacKenzie
Independence,Missouri
Summary
Driven and resourceful administrative professional with 18 years of experience assisting C-level executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
23
23
years of professional experience
Work History
EXECUTIVE ASSISTANT TO COO
CHILDREN INTERNATIONAL
04.2023 - Current
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Efficiently managed COO's calendar, coordinated meetings, appointments, and travel arrangements.
- Coordinated project-based work and reviewed operating practices and implemented improvements where necessary.
- Handled sensitive information with discretion and maintains high confidentiality.
- Manages daily and ad-hoc activities, including reporting, data organization, and preparation of presentations.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Handled planning, catering, agendas and travel arrangements for meeting and events.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
EXECUTIVE ASSISTANT TO CEO
VYTELLE
05.2022 - 04.2023
- Led daily operations for CEO's office, including scheduling and travel arrangements.
- Organized leadership meetings and executed virtual and/or in-person off-site meetings.
- Facilitated seamless execution of Board activities by meticulously coordinating meeting coordination, managing invitations, organizing dinners, and ensuring comprehensive agendas for streamlined and impactful board meeting experience.
- Coordinated events and worked on ad hoc projects.
- Handled confidential and sensitive information with discretion and tact.
- Enhanced productivity by organizing travel arrangements and coordinating accommodation for executives.
- Created and managed office systems to efficiently deal with documentation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
MEMBER SERVICES COORDINATOR
DAIRY FARMERS OF AMERICA
06.2021 - 05.2022
- Facilitated seamless execution of Board activities by meticulously coordinating meeting coordination, managing invitations, organizing dinners, and ensuring comprehensive agendas for streamlined and impactful board meeting experience.
- Provided support to field representatives and area managers.
- Managed daily and ad-hoc activities, including reporting, data organization, and preparation of presentations
- Served as point of contact for human resources, partnering with HR teams.
- Enhanced member satisfaction by promptly addressing inquiries and providing solutions to concerns.
- Maintained accurate member records, ensuring timely communication and data-driven decision making.
- Collaborated with various departments to develop membership strategies that improved overall engagement levels.
- Developed key relationships with members to better understand their needs and interests, tailoring services accordingly.
SENIOR ADMINISTRATIVE ASSISTANT TO OWNER & SALES
EPIC LANDSCAPE PRODUCTIONS
10.2020 - 06.2021
- Assisted Owner, Sales Manager, and Sales Designers
- Managed ACT CRM system, updated orders, and created templates
- Responsible for weekly reporting.
EXECUTIVE ASSISTANT TO CEO
GEA FARM TECHNOLOGIES, INC.
01.2001 - 07.2020
- Efficiently managed CEO's calendar, coordinated meetings, appointments, and travel arrangements
- Enhanced productivity by organizing travel arrangements and coordinating accommodation for executives.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Created and managed office systems to efficiently deal with documentation.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Updated and maintained confidential databases and records.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Assisted in development of company policies and procedures, contributing to a more organized work environment.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Served as liaison between departments to facilitate effective communication throughout company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Managed daily and ad-hoc activities, including reporting, data organization, and preparation of presentations.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Improved office efficiency by implementing new filing systems and document management processes.
- Handled confidential and sensitive information with discretion and tact.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Certificate - Travel Management
Southeast Travel Academy
Kissimmee, FL02.1987
Skills
- Workflow Improvements
- Office Administration
- Strong Problem Solver
- Information confidentiality
- Document Preparation
- Executive Schedule Management
- Customer Service-Oriented
- Honest and Dependable
- Process Improvement
- Travel Coordination
- Meeting planning
- Schedule & calendar planning
Timeline
EXECUTIVE ASSISTANT TO COO
CHILDREN INTERNATIONAL
04.2023 - Current
EXECUTIVE ASSISTANT TO CEO
VYTELLE
05.2022 - 04.2023
MEMBER SERVICES COORDINATOR
DAIRY FARMERS OF AMERICA
06.2021 - 05.2022
SENIOR ADMINISTRATIVE ASSISTANT TO OWNER & SALES
EPIC LANDSCAPE PRODUCTIONS
10.2020 - 06.2021
EXECUTIVE ASSISTANT TO CEO
GEA FARM TECHNOLOGIES, INC.
01.2001 - 07.2020
Certificate - Travel Management
Southeast Travel Academy
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