Summary
Overview
Work History
Education
Skills
Timeline
Generic

LINDA MALBEC

Jacksonville,FL

Summary

Organized and efficient pathology secretary with experience in high-volume office environment focused on delivering exceptional clerical and operational support for pathologists. Experience in medical transcription and understanding of pathology terminology contributing to accurate report preparation and data entry. Previous roles demonstrate adaptability, ability to maintain confidentiality, manage multiple tasks concurrently, and contributing to seamless office operations.

Overview

31
31
years of professional experience

Work History

PATHOLOGY ADMINISTRATIVE ASSISTANT to the Systems Director

SEPA Laboratory
Jacksonville, FL
03.2021 - Current
  • Enhanced department efficiency by serving as the primary point of contact, providing secretarial assistance, and acting as a liaison for 16 pathologists within the hospital and satellites.
  • Coordinated patient medical records/slides for pathology consultations sent to main Dermatopathology lab in GA and for continued care and outside consultations.
  • Managed the process of sending and tracking materials for additional testing at reference laboratories.
  • Assist Histotechnologists and Pathology Assistants in non-technical aspects of the department when needed.
  • Created monthly schedules and discrepancy reports for tumor board.
  • Developed on-call/daily duty schedules with the new scheduling software, QGenda.
  • Managed expense reporting process for pathologists and pathology assistants.
  • Scheduled and coordinated interviews to support recruitment initiatives. Assisted with new hire onboarding process.
  • Maintain strict patient confidentiality as mandated by state, local & federal guidelines (HIPAA).
  • Assisted with the planning of special events by arranging catering services, and securing venues.

ADMINISTRATIVE ASSISTANT to the Lab Director/Pathology Transcriptionist

FLORIDA MEDICAL CENTER
Fort Lauderdale, FL
11.2015 - 03.2021
  • Directly supported and reported to the Director of Laboratory Services and the Medical Director of the Laboratory.
  • Ensured accurate and timely transcription of pathology reports from dictation, including entry of billing codes.
  • Generated and disseminated correspondence memos, letters, and meeting minutes for Lab Director.
  • Assisted with the preparation and upkeep of daily reports.
  • Adhered to Joint Commission guidelines and updated policy and procedure manuals.
  • Organized and scheduled meetings, and new hire appointments.
  • Assisted Histotechnologist in non-technical aspects of the department when needed.
  • Organized and tracked Pathology materials sent to other institutions for consultations, referral for treatment, and legal cases.
  • Managed communication between departments and hospital physicians.
  • Efficiently prioritized and managed incoming and outgoing phone calls.
  • Ensured accuracy and timeliness in maintaining payroll records.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.

PHARMACY TECHNICIAN - Compliance Department

OMNICARE PHARMACY
Weston, FL
08.2013 - 11.2015
  • Performed accurate counting, filling, and labeling of prescriptions.
  • Kept accurate records of controlled substances received and dispensed in accordance with DEA regulations.
  • Worked closely with Head Pharmacist.
  • Pre-packed bulk medications for stock.
  • Managed stock replenishment efficiently and administered inventory procedures to eliminate overstock and outdated practices.

PATHOLOGY ADMINISTRATIVE ASSISTANT

CENTRAL DUPAGE HOSPITAL
Winfield, IL
01.1998 - 01.2002
  • Transcribed pathologist's dictation and ensured accuracy and completeness of the medical terminology in the reports.
  • Provided administrative/secretarial support for various laboratory departments, including greeting visitors and responding to telephone and in-person requests for information.
  • Facilitated communication between pathologists and hospital physicians.

ADMINISTRATIVE ASSISTANT to the Human Resource Director

ROSSI PSYCHOLOGICAL GROUP, P.A
Somerville, NJ
01.1996 - 04.1997
  • Provided administrative support for the New Jersey and New York divisions
  • Handled various aspects of human resources, including the placement of recruitment ads, setting up interview appointments, and credentialing the group's psychologists with Medicare/Medicaid and some HMO's
  • Arranged company trade show travel
  • Designed the company's personnel/procedure manual, risk assessment manual and brochures
  • Recorded meeting minutes
  • Transcription for the production of evaluation reports.

ADMINISTRATIVE ASSISTANT to the Practice Administrator

MEDICAL ASSOCIATES OF NEW BRUNSWICK, P.A
New Brunswick, NJ
01.1994 - 01.1996
  • Provided secretarial support for Practice Administrator in a multidisciplinary group practice, in addition to handling various aspects of human resources, including liaison to staff for all medical benefit information, calculated and processed payroll for 70 employees and tracked employee benefits
  • Worked on special projects for development/ expansion of group
  • Designed brochures and internal forms, personnel and procedure manuals for staff and physicians
  • Purchased supplies and equipment for eight satellite offices
  • Upgraded Accounts Payable to a computerized system using MAS-90 Accounting software
  • Data entry of invoices, matching purchasing orders and packing slips with appropriate invoices and tracking, printing and distributing A/P checks weekly.

Education

Certification as PHARMACY TECHNICIAN -

MCFATTER TECHNICAL SCHOOL
Davie, FL
06.2013

A.A.S in MEDICAL TECHNOLOGY -

NASSAU COMMUNITY COLLEGE
Garden City, NY

Credits in Medical Technology -

C.W. POST UNIVERSITY
Brookville, NY

Skills

  • Professional and reliable
  • Microsoft Office proficiency Word/Excel/Outlook
  • Transcription of pathology reports using dictation
  • Skilled in Cerner and EPIC EMR systems
  • Extensive medical terminology knowledge
  • Strong interpersonal skills
  • Works well under pressure and tight deadlines
  • Successful as an individual contributor
  • Meticulous attention to detail and self-directed
  • Time management and efficiency
  • Anticipates needs of physicians to increase office flow
  • Comply with HIPAA privacy rules

Timeline

PATHOLOGY ADMINISTRATIVE ASSISTANT to the Systems Director

SEPA Laboratory
03.2021 - Current

ADMINISTRATIVE ASSISTANT to the Lab Director/Pathology Transcriptionist

FLORIDA MEDICAL CENTER
11.2015 - 03.2021

PHARMACY TECHNICIAN - Compliance Department

OMNICARE PHARMACY
08.2013 - 11.2015

PATHOLOGY ADMINISTRATIVE ASSISTANT

CENTRAL DUPAGE HOSPITAL
01.1998 - 01.2002

ADMINISTRATIVE ASSISTANT to the Human Resource Director

ROSSI PSYCHOLOGICAL GROUP, P.A
01.1996 - 04.1997

ADMINISTRATIVE ASSISTANT to the Practice Administrator

MEDICAL ASSOCIATES OF NEW BRUNSWICK, P.A
01.1994 - 01.1996

Certification as PHARMACY TECHNICIAN -

MCFATTER TECHNICAL SCHOOL

A.A.S in MEDICAL TECHNOLOGY -

NASSAU COMMUNITY COLLEGE

Credits in Medical Technology -

C.W. POST UNIVERSITY

Similar Profiles

CREATE PROFILE
LINDA MALBEC