Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Linda Ricupero

Woodland Park

Summary

Dynamic administrative professional with extensive experience at Gourmet Dining, LLC., excelling in accounts payable and customer relations. Proven track record in enhancing office efficiency and compliance management. Proficient in QuickBooks and Microsoft Office, I effectively coordinate events and facilitate meetings, ensuring seamless operations and exceptional service delivery.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Administrative Assistant

Gourmet Dining, LLC.
Montclair
09.2024 - 11.2024
  • Assisted the Director of Food Dining Services.
  • Answered department phones and handled all customer requests.
  • Entered customer orders Montclair State University dining services.
  • Processed Customer Invoices for Montclair State University dining services meetings.
  • Created weekly Food replenishment inventory reports.
  • Generated Avery Food Labels for food displays.
  • Copied, scanned, electronically filed important documents.

Program Assistant

William Paterson University
Wayne
09.2019 - 10.2023
  • Assisted two chairpersons in assuring that all department policies and procedures were being enforced and accurate by helping execute update and execute them.
  • Planned and oversaw the setup of the audio-visual equipment, oversaw the shuttle bus logistics, and made arrangements for Aramark food services during Faculty Senate meetings.
  • Used the dot CMS system to update and maintain the Faculty Senate website, making sure all content was up to date and easily accessible.
  • Oversaw the approval process for new and updated academic program proposals, evaluating reports and liaising with the Provost, Faculty Senate, and Executive Committee.
  • Arranged for the monthly Faculty Senate meetings, kept track of attendance, archived all agenda items that were approved for future reference, and managed standard office duties like supply ordering, faxing, scanning, and electronic filing.

Accounting Administrative Assistant

Hudson Water Technology
Clifton
03.2019 - 06.2019
  • Supervised all online accounting and administrative responsibilities to guarantee seamless financial operations, reporting directly to the CFO and owner.
  • Created and processed monthly statements and invoices for accounts payable using QuickBooks, keeping precise and current financial records.
  • Contributed to overall office efficiency by performing a variety of office support duties, such as scanning, copying, faxing, and filing.
  • Arranged and oversaw the inventory of office supplies to make sure that everything was always on hand for regular business activities.
  • As needed, I helped with administrative tasks, offering thorough support to guarantee efficient office administration and accurate financial records.

Office Coordinator/Administrator

Rising Pharmaceutical Inc. – Atrium Staffing Temp
Saddle Brook
04.2018 - 06.2018
  • Managed and directed a large number of incoming calls, guaranteeing prompt responses and efficient communication.
  • Executives received administrative support, which included mail distribution and other help with various chores to ensure efficient operations.
  • Oversaw the scheduling of conference rooms for executive management, making sure that the spaces were available and well set up.
  • Arranged and placed orders for board meeting lunch menus, taking dietary restrictions into consideration and guaranteeing excellent service.
  • Oversaw the procurement and restocking of office supplies and managed the USPS, UPS, and Federal Express mail processing for timely and effective delivery.

Accounts Payable Specialist

SGS - Robert Half Temp
Rutherford
10.2017 - 01.2018
  • Microsoft Excel was used to generate comprehensive accounting reports, guaranteeing precise financial tracking and reporting.
  • Investigated and oversaw purchase orders via the Oracle system, enabling correct and productive procurement procedures.
  • We carried out research and used File Bridge software to produce invoices and checks while keeping accurate financial records.
  • By copying and scanning documents, I helped with administrative support and made records-keeping and office operations more efficient.
  • Oversaw the coordination of diverse administrative responsibilities, improving overall efficiency and guaranteeing prompt handling of accounts payable operations.

Office Manager

James Severino Construction, LLC.
Rutherford
10.2016 - 07.2017
  • Responded to the owner and president, overseeing office operations and provide all-encompassing administrative support.
  • Managed a variety of administrative tasks, such as scheduling meetings, organizing schedules, and supervising office operations.
  • Created and delivered contracts and proposals to clients, guaranteeing prompt and precise communication.
  • Oversaw the filing, scanning, and faxing of documents while keeping records accessible and well-organized.
  • Developed strong relationships and ensured client satisfaction by following up with customers and answering their questions.
  • Created monthly accounting reports using Excel to monitor financial performance.

Administrative Assistant

Home Energy and Weatherization Department
Totowa
11.2013 - 08.2014
  • Created and updated weatherization client spreadsheets for PSE&G using Excel, guaranteeing current and correct data for processing.
  • Gathered and validated client data that was missing in order to speed up the enrollment process and processing of applications.
  • Oversaw a large number of client contacts, fixed problems, and offered first-rate support and customer care.
  • In order to confirm eligibility and compliance with program rules, the State of New Jersey was consulted to verify client income information.
  • Oversaw a sizable amount of mail correspondence, which included opening and replying to messages. In addition, ordered office supplies and carried out standard office tasks including data entry, filing, copying, and scanning.

Office Manager

GLR Construction LLC.
Little Falls
01.2008 - 10.2013
  • Created and delivered through written contracts and proposals to clients, guaranteeing knowledge of services and clear communication.
  • Oversaw phone interactions, including returning calls and contacting prospective customers to follow up on leads and bring in new business.
  • Arranged meetings and consultations, using the schedule to increase productivity and client involvement.
  • Created and maintained the company website, making sure it accurately reflected the company and was updated with pertinent information.
  • Managed the ordering and distribution of business mailers, oversaw the acquisition of office supplies, and kept the workspace neat and stocked.

Education

Some College (No Degree) - Education

Fairleigh Dickinson University
Teaneck

Academic -

Pope Paul VI Regional High School
Clifton, NJ

Skills

  • Accounts payable and procurement
  • Administrative support and office administration
  • Customer service and relations
  • Communication skills
  • Compliance management
  • Data entry and detail orientation
  • Event coordination and promotions
  • Facilitation and meeting coordination
  • Invoicing and purchase orders
  • Microsoft Office proficiency
  • QuickBooks software expertise
  • Scheduling and order entry
  • Scanning and faxing

Certification

  • Passaic County Community College Intermediate Excel Certification, 2024
  • Passaic County Community College Introduction to Microsoft Excel 2019 Certification, 2024
  • Passaic County Community College Introduction to QuickBooks Certification, 2024
  • Personal Business Applications Certification, 1998
  • QuickBooks Certification, 1998

Timeline

Administrative Assistant

Gourmet Dining, LLC.
09.2024 - 11.2024

Program Assistant

William Paterson University
09.2019 - 10.2023

Accounting Administrative Assistant

Hudson Water Technology
03.2019 - 06.2019

Office Coordinator/Administrator

Rising Pharmaceutical Inc. – Atrium Staffing Temp
04.2018 - 06.2018

Accounts Payable Specialist

SGS - Robert Half Temp
10.2017 - 01.2018

Office Manager

James Severino Construction, LLC.
10.2016 - 07.2017

Administrative Assistant

Home Energy and Weatherization Department
11.2013 - 08.2014

Office Manager

GLR Construction LLC.
01.2008 - 10.2013

Some College (No Degree) - Education

Fairleigh Dickinson University

Academic -

Pope Paul VI Regional High School

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Linda Ricupero