LINDA RUGGIERO

Served as right-hand support person to CEO. Represented the company in all business dealings with employees, clients, vendors, and patients while maintaining strict confidentiality

• Completed and submitted certification packet to WBENC (Women's Business Council West) and WOSB (Women Owned Small Business)-Obtained both certifications October 2021
• Managed accounts payable, accounts receivable, payroll.
• Bookkeeper and coordination with company accountant
• Managed maintenance and continuation of company contracts for goods and services.
• Organized and maintain all company documents, files, and records for HIPAA compliance
• Coordinated with health insurance companies and medical billing service to provide requested patient information
• Managed onboarding for all new hires
• Ensure that all necessary paperwork is received and properly completed for all new accounts and set up accounts in laboratory software systems.
• Maintained business licenses in the states where the company operates.
• Assisted in designing the company marketing materials with CEO and graphic designer.
• Managed employee annual required training.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Ensure smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.

Acted as direct support person to CEO, COO, and a European sales team of seven. Managed all the details in the operations of both a domestic and international company.

• Launched a company in the United Kingdom with all the financial and legal obligations it entailed.
• Collaborated with outside attorneys and accountants for US and UK companies.
• Set up and managed QuickBooks for US and UK companies.
• Accounts payable, accounts receivable, payroll for US and UK companies.
• Orchestrated the sale and shipments of Ultrasound medical devices throughout Europe.
• Coordinate all logistics for domestic and international travel for CEO and COO
• Collaborate with company patent attorneys to manage and maintain a docket of over 200 patents and patent applications
• Set up an in-house patent docketing system to track all patents and patent applications
• Organized and maintained all company documents, files, and records.
• Coordinated meetings domestically and globally.
• Submitted publications to medical journals on behalf of CEO.
• Prepared PowerPoint presentations and posters for medical conferences.
• Managed company P & L and Balance Sheet.

• Applied for and received the company Lead Abatement license from the EPA
• Completed and submitted certification packets to: ADOT-for DBE Certification-Obtained Certification-June 11, 2011 WBENC- (Women's Business Council West)-Obtained certification July 1, 2011
• Transferred payroll from an outside payroll service to QuickBooks
• Paid a team of 15 employees bi-weekly
• Accounts payable, accounts receivable and collections.
• Streamlined office operations by implementing efficient filing systems and organizational strategies.
• Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.

• Invoiced and collected over $6 million in revenue a year
• Received outstanding collections awards six years in a row
• Payroll for over 75 employees-both union and non-union
• Tracked all contracts for renewal and compliance
• Established project close-out paperwork system that is utilized by the entire company
• Prepared detailed qualification packets that enabled the company to establish major contracts with: City of Phoenix, State of Arizona, Maricopa County and Pulte Homes.
• Improved office efficiency by implementing new filing systems and document management processes.