Linda Smith
Cherry Hill,NJ
Summary
Administrative Assistant II at Montefiore Health System, adept at enhancing office efficiency through meticulous scheduling and effective database management. Proven track record in donor service and documentation, ensuring confidentiality and accuracy. Skilled in Microsoft Office, excelling in creating streamlined processes that foster collaboration and support organizational goals.
Overview
12
12
years of professional experience
Work History
Administrative Assistant II
Montefiore Health System
Bronx, New York
08.2014 - Current
- Oversee daily needs of Major and Principal Gift Officer's meetings, appointments and managed individual calendars.
- Prepared and mailed thank you letters, annual reports and literature on specific funds.
- Schedule appointments and provide oversight of in-house meeting needs; reserving rooms, ordering lunch, arranging IT/AV.
- Arrange transportation.
- Provide and arrange necessary documents for meetings.
- Keep gift officers informed of important messages.
- Answer telephone, routing calls to appropriate staff..
- Maintain confidentiality of sensitive information by adhering to strict privacy and confidentiality policies.
- Ensure accurate record and data entry; database management of donor information.
- Collaborated on special projects as assigned by leadership, coordinate event logistics as needed for success.
- Maintain inventory of office supplies and relayed to appropriate staff to place orders.
- Enhance office environment, organizing spaces for better workflow and employee comfort.
- Assist coworkers and staff members with special tasks.
- Create and maintain detailed administrative processes and procedures to drive efficiency and accuracy.
- Volunteered to help with special projects of varying degrees of complexity.
Volunteer
Montefiore Health System
Bronx, New York
10.2013 - 06.2014
- Represented the organizations Vision and Mission statements.
- Used interpersonal communication skills to convey information to others.
- Maintained confidential internal database; updating donor records.
- Trained in gift processing, event organization.
- Tracked inventory and ordered office supplies.
Education
Diploma - Culinary Arts
New York Restaurant School
New York, NY06.1995
Associates Degree - Hospitality Management
Monroe College
Bronx, NY06.1994
Skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Raiser's Edge database entry
- Donor support service
- Clerical and reception support
- Multi-line phone proficiency
- Documentation and recordkeeping
- Scheduling and calendar management
- Letter preparation
- Inventory systems
- Dedicated team player
- Mail handling
Timeline
Administrative Assistant II
Montefiore Health System
08.2014 - Current
Volunteer
Montefiore Health System
10.2013 - 06.2014
Diploma - Culinary Arts
New York Restaurant School
Associates Degree - Hospitality Management
Monroe College
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