Linda Stanell
St. Petersburg,FL
Summary
Executive Assistant, driven and resourceful, with a positive attitude and more than 24 years of experience supporting senior level executives. Highly organized, dependable, and detail oriented with the ability to handle multiple projects simultaneously with a high degree of accuracy. Proven track record of successfully supporting high level executives in a rapidly changing environment. Willingness to take on added responsibilities to meet team goals.
Overview
29
29
years of professional experience
Work History
Executive Assistant
PSCU Financial Services
10.2022 - Current
- Handle confidential and sensitive information and documents with discretion and tact, ensuring proper storage and distribution as needed.
- Organize and manage complex calendar of appointments, meetings, and travel arrangements for senior executive.
- Process travel expenses and reimbursements for senior executive.
- Monitor incoming senior executive emails and respond accordingly.
- Liaison between senior executive and internal and stakeholders to facilitate communication flow.
- Conduct research on various topics as requested by senior executive and management teams.
- Manage all aspects of planning and catering needs for special events hosted by senior executives.
- Maintain company confidence and protected business operations by keeping sensitive information confidential.
Administrative Assistant II
PSCU Financial Services
04.2017 - 10.2022
- Provided administrative support to executive team, including scheduling meetings and managing calendars.
- Created travel arrangements for senior managers according to their requirements.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Handled confidential documents according to established protocol.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed and executed all aspects of planning special/team/department events by arranging catering services, securing venues and ordering promotional materials.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
Liaison to the CEO
Financial360
09.2015 - 04.2017
- Served as primary point of contact, fostering strong relationships between internal teams and external partners.
- Coordinated multiple projects simultaneously, ensuring timely completion and alignment with organizational objectives.
- Organized and facilitated meetings, workshops, conferences and other events to ensure successful outcomes.
- Maintained high degree of professionalism at all times, representing F360 with integrity in both internal and external interactions.
- Coordinated communications between teams to ensure accurate information was shared timely.
- Responded promptly to queries from customers or other stakeholders regarding services provided.
- Maintained up-to-date records of all interactions with clients, utilizing easily accessible document management.
- Collaborated and spoke with entities both within company and outside.
- Organized client meetings to provide project updates.
- Analyzed company's expenditures to maintain monthly budget.
Executive Assistant/Management Liaison
Raymond James Financial Services, Inc.
08.2002 - 08.2015
- Provide high level administrative support to Regional and Assistant Regional Directors for the busiest US region.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Track & manage expenses.
- Support and assist in all aspects of the Northeast Regional branch network.
- Act as liaison between branch offices and Regional Management, as well as with other departments within Raymond James.
- Assist and attend national conferences.
- Plan & execute regional meetings.
- Maintain department databases and answer several phone lines.
- Carry out all additional administrative responsibilities.
Administrative Assistant
Raymond James Financial Services
05.2000 - 08.2002
- Provide administrative support to Vice President of banking division.
- Primary responsibilities included, but were not limited to, assisting Vice President with all departmental aspects.
- Responsible for maintaining files of restricted accounts, coordinating executive sessions at several national conferences, correspond with bank executives daily, host home office visits, update and maintain department databases, transcribe branch visits and answer several phone lines.
Administrative Assistant
Griffin Industries
01.1998 - 05.2000
- Provide administrative support to office manager, secretary, and several drivers.
- Primary responsibilities include, but were not limited to complete and ongoing accuracy of all customer accounts, transcription and processing of weekly sales reports, and generation of daily tracking reports of all products received and processed at plant by way of data entry.
- Responsible for customer calls in multi-line environment, inquiries and handling customer service issues.
Store Trainer & Hostess
T.G.I. Friday's
01.1995 - 01.1998
- Responsible for conducting classes for all new hostesses and assuring their proper training
- Greeted guests, assisted servers and guests to insure customer satisfaction, food runner on busy nights, and managed flow of customers.
Administrative Assistant
Safelite Auto Glass
01.1995 - 01.1996
- Managed store in absence of General Manager.
- Responsible for customer service issues and inquiries.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Worked with Manager and various insurance agencies on all aspects of accounts and data entry.
Skills
- Highly organized
- Meticulous attention to detail
- Expert calendar management
- Presentation development
- Expense reporting
- Task delegation
- Travel coordination
- Meeting & event planning
- Managing all essential tasks
- Resourceful
- Information confidentiality
- Proficient in Microsoft Suite, 10-key, and type 65 words per minute
References
Available upon request
Timeline
Executive Assistant
PSCU Financial Services
10.2022 - Current
Administrative Assistant II
PSCU Financial Services
04.2017 - 10.2022
Liaison to the CEO
Financial360
09.2015 - 04.2017
Executive Assistant/Management Liaison
Raymond James Financial Services, Inc.
08.2002 - 08.2015
Administrative Assistant
Raymond James Financial Services
05.2000 - 08.2002
Administrative Assistant
Griffin Industries
01.1998 - 05.2000
Store Trainer & Hostess
T.G.I. Friday's
01.1995 - 01.1998
Administrative Assistant
Safelite Auto Glass
01.1995 - 01.1996