Linda Tofexis
Davie,FL
Summary
At 3000 Island Boulevard Condominium Association, leveraged Microsoft Office mastery and exceptional interpersonal skills to enhance executive productivity and spearhead cost-saving initiatives, achieving significant operational efficiencies. My expertise in confidential document handling and developing comprehensive reports underscored commitment to excellence and discretion in high-stakes environments.
Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Experienced Executive Secretary provides comprehensive administrative support to upper-level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Dedicated with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Personable, organized, and efficient with talent for multitasking and handling high-pressure situations. Possesses strong proficiency in office software and administrative tasks, with ability to manage schedules and communications effectively. Aiming to improve organizational efficiency and support executive operations seamlessly.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Dynamic individual with hands-on experience in management and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Offering strong organizational and communication skills with readiness to learn and grow in dynamic environment. Brings understanding of office software and administrative procedures, showing capability to handle scheduling and correspondence. Ready to use and develop skills in organization and communication within Administrative role.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Senior Executive Administrative Assistant
3000 Island Boulevard Condominium Association
05.2008 - 04.2024
- Prepared flawless emails and technical memorandums upon direction of immediate supervisor.
- Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
- Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
- Provided exceptional support to senior leadership during critical business events, including conferences, meetings, and presentations.
- Implemented new employee onboarding processes that expedited integration into the workplace environment.
- Managed high-priority projects with tight deadlines for successful completion and on-time delivery.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Managed approximately 30 incoming calls, emails and faxes per day from residents and contractors.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Developed detailed meeting agendas, resulting in more productive discussions among team members and decisionmakers.
- Ensured a well-maintained office environment through inventory management, equipment maintenance, and space organization.
- Facilitated interdepartmental communication by serving as a liaison between executives and their respective teams or departments.
- Assisted in recruitment efforts by screening resumes, scheduling interviews, conducting reference checks, leading to quality hires.
- Maintained utmost confidentiality while handling sensitive information related to company data and personnel matters.
- Supported the development of organizational policies and procedures providing input based on expertise in administrative best practices.
- Established strong business relationships with internal and external stakeholders to support company objectives.
- Streamlined office operations by implementing efficient administrative systems and processes.
Education
Community Association Management (CAM)
Gold Coast School
North Miami Beach, FL11-2016
Skills
- Strong organizational skills
- Detail-oriented
- Effective problem solving
- High-level multitasking
- Confidentiality and discretion
- Microsoft office mastery
- Vendor relationship management
- Exceptional interpersonal skills
- Office administration expertise
- Customer Service-oriented
- Schedule & calendar planning
- File organization
- Strong problem solver
- Phone etiquette
- Information confidentiality
- Professional and mature
- Office management
- Invoice processing
- Meticulous attention to detail
- Interpersonal communication
- Scheduling
- Executive support
- Resourceful
- Advanced MS office suite
- Administrative support
- Project management
- Conflict management
- Mail handling
- Filing and data archiving
- Performance improvement
- Appointment setting
- Bookkeeping
- Social media management
- Calendar management
- Multi-line phone proficiency
- Proofreading
- Mail management
- Compensation and benefits
- Legal administrative support
- AR/AP
- Articulate and well-spoken
- Email management
- Administrative support specialist
Certification
- Notary Public - Florida Secretary of State.
- Community Association Management (CAM) - State of Florida - November 2016
Languages
English
Full Professional
Timeline
Senior Executive Administrative Assistant
3000 Island Boulevard Condominium Association
05.2008 - 04.2024
- Notary Public - Florida Secretary of State.
- Community Association Management (CAM) - State of Florida - November 2016
Community Association Management (CAM)
Gold Coast School
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