Lindsay Chiavaroli
Dover,Delaware
Summary
Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in data entry, calendar management, and document preparation, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution.
Overview
19
19
years of professional experience
Work History
Administrative Assistant III-II
Department of Education
07.2024 - Current
- Represent Associate Secretary in Workforce Support in interacting with the public, employees, special interest groups, agency councils, and other state/federal agencies
- Create official Department word processing documents requiring formatting, tables/columns, use of macros and merging information from different documents/applications
- Screen and prioritize the Associate Secretary of Workforce Support’s mail including intra on correspondence to be prepared by other staff personnel for the Associate Secretary’s signature
- Plan, coordinate, and direct office activities or special projects
- Supervise clerical and secretarial staff and arrange quarterly meetings to review policy and procedures
- Analyze and make recommendations regarding operating practices, policies, and procedures to ensure smooth and efficient office operation
- Maintain daily engagement calendar for the Associate Secretary of Workforce Support
- Arrange travel for the Associate Secretary of Workforce Support
- Maintain financial budgets for Workforce Support
- Process financial documents including expense reimbursements, purchase orders, payment vouchers, reimbursements, and intergovernmental vouchers
- Assist Secretary's Office with processing financial documents such as contracts, RFA's and Subgrant Award Notices
Administrative Secretary
Caesar Rodney School District
03.2017 - 06.2024
- First State Financials: processed vouchers, bank deposits, intergovernmental vouchers, purchase orders, budget journals and reconcile Pcards
- Managed budget and expenditures for Department of Curriculum & Instruction (local and state funds), Federal funds (Title I, Title II, Title III, Title IV, CTE/Perkins) and state grants
- Filed grant amendments with Delaware Department of Education through Egrants
- Processed timesheets for afterschool/summer programming
- Coordinated and book all travel for the district’s CTE programs
- Processed travel reconciliation forms
- Filed applications and petitions with Department of Labor and U.S
- Department of Homeland Security for teachers requiring H-1B visa sponsorship/green card status
- Processed recruitment postings
- Assisted Director of Curriculum & Instruction with any tasks
Judicial Secretary
Kent County Superior Court
07.2012 - 03.2017
- Formatted, typed, corrected, and circulated decisions, opinions, and orders for assigned Judge
- Performed secretarial work and maintained files as necessary
- Prepared jury instructions for trials
- Reviewed criminal sentencing orders and civil judgments
- Drafted responses to routine inquiries
- Coordinated hearings
- Corresponded with attorneys
- Managed judicial calendar
- Attended court proceedings
- Scheduled appointments for review of search warrants as they are presented
- Screened incoming calls
Office Manager
Department of Justice
08.2006 - 07.2012
- Managed three units of secretarial staff
- Maintained office operations and procedures
- Processed case files for Deputy Attorneys General
- Assisted with upcoming trials
- Entered data in PHRST
- Interviewed job applicants and provided hiring recommendations
- Trained new employees
- Assisted in weekly court hearings
- Made recommendations regarding case management
- Collected, organized and reported data and created a visual representation
- Drafted Indictments and reviewed for proper charging
- Responded to requested reports
- Managed weekly calendars
Education
Bachelor of Science - Business Administration
Wesley College
Dover, Delaware05.2005
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Classlink: First State Financials (FSF); Egrants; Data Service Center; Schoology
Timeline
Administrative Assistant III-II
Department of Education
07.2024 - Current
Administrative Secretary
Caesar Rodney School District
03.2017 - 06.2024
Judicial Secretary
Kent County Superior Court
07.2012 - 03.2017
Office Manager
Department of Justice
08.2006 - 07.2012
Bachelor of Science - Business Administration
Wesley College
Similar Profiles
ABIGAIL CORTESABIGAIL CORTES
Paraprofessional at Department Of EducationParaprofessional at Department Of Education
Romela ZalsosRomela Zalsos
Special Education Teacher/High School Social Studies Teacher at Department Of EducationSpecial Education Teacher/High School Social Studies Teacher at Department Of Education
Tahlia MatthewsTahlia Matthews
Relief Special Needs Education Assistant at Department Of EducationRelief Special Needs Education Assistant at Department Of Education
Olivia GrahamOlivia Graham
Secondary Science Teacher at Department Of EducationSecondary Science Teacher at Department Of Education
Mervin JonesMervin Jones
GROUNDS/GENERAL SERVICE SUPERVISOR at Delaware State UniversityGROUNDS/GENERAL SERVICE SUPERVISOR at Delaware State University