Lindsay Oliveira
Edison,NJ
Summary
Personable Office Administrator with 15+ years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment.
Overview
13
13
years of professional experience
Work History
Senior Office Administrator
Wipro Technologies
11.2023 - Current
- Created personnel manual detailing business procedures and organizational policies.
- Kept reception area clean and neat to give visitors positive first impression.
- Screened visitors and issued badges to maintain safety and security.
- Edited documents to improve accuracy of language, flow, and readability.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Office Coordinator
Greek Real Estate Partners
02.2022 - 08.2023
- Interacted with customers by phone, email, or in-person to provide information.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Routed correspondence to facilitate timely communication between team members, customers and vendors.
- Organized company meetings and scheduling for 80+ employee team.
- Controlled event budgets to lower costs and keep business operating within budget.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
Office Administrator
ExitCertified Training & Education
04.2014 - 02.2022
- Ensure the smooth running of all daily operations in our Edison location
- Main source of contact between contract instructors and management
- Run staff meetings and assist in onboarding process for new employees
- Management and maintenance of staff calendars
- Travel arrangements for staff instructors
- Responsible for site tours and software demonstrations for new clients
- Work within allotted budget for office supply ordering and prepare expense reports
- Assist remote students with online connection, troubleshoot connection issues and teach students how to use their remote software
- Heavy email correspondence, domestic and international shipping coordination and video conferencing.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
Front Office Supervisor
People for Animals
02.2011 - 04.2014
- Answer phones, schedule appointments, complete pre-operative and post-operative paperwork, as well as informing clients about procedures performed and medical care for animals
- Intake 50-100 clients per day, collect payment, responsible for accurate record keeping and maintain clean and professional work environment
- Coordinate employee schedules; mediate between staff and management, responsible for distribution of state funding and grants.
Education
Diagnostic Medical Sonography -
Sanford-Brown Institute
Iselin, NJ06.2011
Certificate In Medical Assisting -
Sanford-Brown Institute
Iselin, NJ06.2009
Credits Applied Towards Communications Degree - Communications
William Paterson University of New Jersey
Wayne, NJ05.2008
Skills
- Vendor Relations
- Cost Control
- Expense Reporting
- Office Supplies and Inventory
- Travel Coordination
- Office Reception
- Meeting Organization
- Schedule Coordination
Additional Information
Certified Public Notary in New Jersey
Timeline
Senior Office Administrator
Wipro Technologies
11.2023 - Current
Office Coordinator
Greek Real Estate Partners
02.2022 - 08.2023
Office Administrator
ExitCertified Training & Education
04.2014 - 02.2022
Front Office Supervisor
People for Animals
02.2011 - 04.2014
Diagnostic Medical Sonography -
Sanford-Brown Institute
Certificate In Medical Assisting -
Sanford-Brown Institute
Credits Applied Towards Communications Degree - Communications
William Paterson University of New Jersey