Lindsay Smith
Spring
Summary
Dynamic administrative professional with a proven track record at P&P Oil and Gas Solutions, excelling in office management and customer service. Expert in MS Office Suite, I effectively streamlined operations and enhanced communication, contributing to a positive office culture and ensuring timely financial reporting. Recognized for problem-solving and multitasking abilities.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Joint Interest Billing & Revenue Accounting (Accounts Payable / Accounts Receivable)
P&P Oil and Gas Solutions
The Woodlands
01.2021 - Current
- Maintain and update critical master data files, including JIB and revenue decks, property/well records, and vendor profiles.
- Process invoices for operating expenses and non-operated JIBs with high accuracy and timeliness.
- Manage the complete revenue cycle, issuing payments to working interest, royalty, and ORRI owners.
- Handle complex accounting tasks including prior period adjustments, journal entries, accruals, and cost allocations.
- Reconcile bank accounts and prepare monthly financial reports.
- Respond to owner inquiries and support monthly close processes, ensuring data integrity and compliance.
Executive Assistant / Office Manager
P&P Oil and Gas Solutions
The Woodlands
01.2018 - Current
- Acted as the primary point of contact for visitors, vendors, and employees, ensuring a professional and welcoming office environment.
- Managed office operations across multiple departments, overseeing daily administrative tasks, phone calls, and inquiries.
- Monitored office supply levels, placed orders, and managed inventory to ensure seamless operations and reduce downtime.
- Coordinated and supported various corporate projects, assisting with scheduling, logistics, and documentation.
- Handled incoming and outgoing mail, including customer correspondence and returns, ensuring accuracy and timely delivery.
- Delivered exceptional customer service via phone, email, and in person, addressing inquiries and resolving issues promptly.
- Played a key role in maintaining a positive office culture, supporting HR functions such as onboarding and employee relations.
- Assisted in managing office expenses, prepared reports, and worked with management to ensure budgetary alignment.
Administrative Assistant (Contract Roles)
TempFinders Personnel
Houston
01.2013 - 01.2015
- ABS (1-month): Supported HR Director with mass mail merges for promotional letters.
- Canrig Drilling Technology (3 months): Managed warranty claims and coordinated billing documentation.
- Noble Energy (2 months): Operated switchboard and handled front desk reception duties.
- US Legal Support (9 months): Researched and expedited subpoenas for records retrieval.
Administrative Assistant
Nicol Scales & Measurement
Houston
01.2006 - 01.2013
- Supervised front office operations, including greeting visitors, managing phone systems, and coordinating office traffic.
- Maintained inventory of office supplies and managed purchasing processes to ensure office efficiency.
- Provided administrative support for multiple departments, including AP/AR functions and assisting with clerical tasks like filing and mail distribution.
- Served as a liaison between clients, vendors, and internal teams, ensuring smooth communication and coordination.
- Managed office equipment and ensured operational continuity by scheduling repairs and replacements as necessary.
- Contributed to ISO-compliance audits and assisted with internal reporting and administrative duties.
Skills
- Office Management
- Customer Service
- Inventory Management
- Communication
- Problem Solving
- Team Support
- MS Office Suite & Outlook
- Multitasking & Organization
Certification
Notary Public, Texas, 07/10/28, 124425247
Timeline
Joint Interest Billing & Revenue Accounting (Accounts Payable / Accounts Receivable)
P&P Oil and Gas Solutions
01.2021 - Current
Executive Assistant / Office Manager
P&P Oil and Gas Solutions
01.2018 - Current
Administrative Assistant (Contract Roles)
TempFinders Personnel
01.2013 - 01.2015
Administrative Assistant
Nicol Scales & Measurement
01.2006 - 01.2013