Lindsay Stephens
Summary
Successful, achievement-oriented Executive Administrator with over 10 years of progressive positions requiring knowledge and execution of variety of administrative principles. Exceptional organizational skills for improving operations.
Overview
16
16
years of professional experience
Work History
Executive Administrator
Schuler Bauer Real Estate Services
04.2017 - Current
- Reviewed and executed confidential documents, contracts and disclosures.
- Processed paperwork in accordance with state and federal laws.
- Cultivated and maintained professional relationships with real estate agents, lenders and title companies
- Continually sought methods for improving daily operations, communications, recordkeeping, and data entry for increased efficiency.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Established administrative work procedures to track staff's daily tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Input financial data and produced reports using accounting software.
Administrative Assistant
Compass Realtors
08.2014 - 04.2017
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Reviewed listing, sales and closing documents for IN and KY files and input data into various platforms.
Receptionist/Physical Therapy Aide
Floyd Memorial Hospital And Health Services
01.2009 - 08.2014
- Managed multiple tasks and met time-sensitive deadlines.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered phone promptly and directed incoming calls to correct offices.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Maintained confidentiality of information regarding clients and company.
- Balanced employee availability, customer schedules, and maximum load levels when scheduling appointments.
- Organized, maintained and updated information in computer databases.
- Enforced safety procedures with all patients.
- Assisted front desk by answering phones, scheduling appointments, filing documents and processing payments.
- Improved patient mobility using passive and active therapeutic exercises.
- Maintained care continuity through multidisciplinary teamwork and collaboration.
- Smoothly assisted, positioned, and secured patients at therapy devices to support safe treatment protocols.
- Offered expert mobility assistance with physical support, wheelchairs, and other strategies.
Education
No Degree - Physical Therapy (Pre-Physical Therapy)
Indiana University Southeast
New Albany, INSkills
- Calendar Management
- Document Control
- Organizational Leadership
- Executive Support
- Effective Communication
- Project Support
- Payroll Processing
- Training Coordination
- Information confidentiality
- Records Management
Timeline
Executive Administrator
Schuler Bauer Real Estate Services
04.2017 - Current
Administrative Assistant
Compass Realtors
08.2014 - 04.2017
Receptionist/Physical Therapy Aide
Floyd Memorial Hospital And Health Services
01.2009 - 08.2014
No Degree - Physical Therapy (Pre-Physical Therapy)
Indiana University Southeast
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