Lindsey Deal
Summary
Experienced professional with a proven track record in high-pressure, fast-paced environments. Excels in coordinating tasks and managing office operations, known for streamlining processes and enhancing organizational efficiency. Possesses excellent attention to detail and exceptional people skills, with experience in public relations. A business-savvy individual with strong decision-making abilities, seeking to leverage these transferable skills in a new field to ensure seamless operations and contribute to team success. Proficient in scheduling and coordinating executive-level meetings and events, utilizing exceptional organizational skills to manage multiple tasks and prioritize effectively. Well-versed in handling confidential information and supporting executive decision-making processes.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant to CEO
Journey Medical Corporation
02.2023 - Current
- Provide comprehensive support that allows senior leadership to focus on decision-making and strategic planning
- Serve as a linchpin for organizational efficiency
- Contribute to the creation of a structured & focused environment to help drive the organization forward
- Acted as a liaison between CEO, Exec Staff & external contacts to facilitate clear communication & timely completion of projects
- Support ALL Departments with logistical coordination, project management and discreet handling of highly confidential information
- Focus on developing a deep understanding of Journeys core functions to improve business processes employee productivity & overall organizational health
- Projects included:
- - Network configuration update completed (Server)
- - Phin Security Admin
- - Equipment Management, IT Ticketing system, IT credentials
- - DocuSign SSO integration & Web Account Consolidation (eliminated document ownership/security risks on corporate documents)
- - Journey Website Analysis
- - Site grounds (webhosting) Migration/Billing moved to Damontek
- - Management of Phone systems; Adverse Event/Pro pharma lines
- - Conference Room/Phone System – hardware/communication infrastructure updated
- - IT New Hire Training
- - Sales – New Hire Onboarding Process created
- - HR Liaison – Nicole is Out – Assist w/ Onboarding New Hires; Exit Interviews
- - Coordinated distribution of2024 Compliance Guide & Employee Handbook to HQ staff
- - Presidents Club Trip
- - Employee Engagement Project – vetted new vendors, created marketing swag “store” - Benefits of Employee Engagement, Boosts Productivity, Increases Employee Retention, Promotes better brand building
- - NSM – negotiated contract, vetted photographer, lead role in event planning
- - Manage calendar of all Sales meetings
- - Onboarded Marketing Intern
- - Manage Contact Us Forms
- - Signature/Document Management for FDA forms2252,356h
- - HQ Office Contact for ProPharma
- - Completed upload of eTMF files (Symbio & Catawba) into DRL & Egnyte folders
- - Data Source Contact & Management – Document storage company – clinical trials
- - Assisted w/ Negotiations for E-Leap
- - State Licensing
- - ProPharma Vendor Management – CPI
- - Completed Patent Audit & Reviewed Findings – delivered to legal
- - Legal/Compliance Training successfully moved into E-Leap
- - ERP Capabilities Expansion (NetSuite)- vetted (2) two vendors; Alpha bold, Celigo; coordinated/negotiated complimentary training w/ BDO/Journey Finance Team
- - Management of Checks @ HQ office; Invoices
- - Audit Comm; Disclosure Comm; Journey Board Meeting management
- - Agendas, Expense Reports, HQ Office Building Management, Office Management
Executive Administrative Assistant to CEO/Vendor Manager
Plain Green, LLC
03.2019 - 09.2021
- Negotiated contracts with outside providers to minimize costs to company and customers
- Led department meetings to build team cohesiveness and coordinate projects
- Cultivated new vendor relationships using dynamic communication and negotiation skills
- Settled & negotiated complex new and existing agreements or statements of work, including requests for information or requests for proposals
- Facilitate the documentation and communication pathway of debt sale; responsible for the flow of over $200m yearly
- Responsible for providing comprehensive support to the CEO, CFO, COO, Board of Directors, Executive Team and managing the organization's office Operations
- Acted as a liaison and provided support to the Board of Directors
- Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials
- Proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Loan Officer
Academy Mortgage Corporation
06.2018 - 12.2019
- Created my own marketing plan and schedule, which included: videos, networking events, and continuing education classes
- Managed client relations and assisted clients in applying and receiving approval for loan
- Managed underwriting process of loans, assisted clients in satisfying all underwriting requirements to arrive at a timely closing
Executive Administrative Assistant to Mark S. Bosco, Esq.
Tiffany & Bosco P.A.
01.2017 - 02.2018
- Managing inventory, sourcing for vendors and submitting invoices
- Coordinating between departments in resolving day to day administrative and operational problems
- Scheduling and coordinating meetings, interviews and events
- Preparing office correspondence, agendas and presentations, sending and receiving all mail, packages and company documents
- Bookkeeping – monitoring and recording expenditures, creating spreadsheets and reporting expenses
- Planning company events such as board meetings and luncheons, researching vendor prices and inquiring about participants' availability, scheduling appointments and preparing all presentation materials
- Performing all multifaceted clerical duties such as answering phones, greeting clients and visitors, sending and receiving company emails, taking memos, editing and proofreading documents, taking dictation and recording minutes of meetings
Education
High School Diploma -
Coronado High School
Scottsdale, AZ05.2005
Skills
- Risk mitigation
- Operational efficiency
- Proficient in Microsoft Office programs
- Human resources
- Marketing strategies
- Investor relations management
- Master calender management
Certification
- Six Sigma Certification - Completing Courses
- LIcensed Loan Officer 10/19
- CRVPM Level I, II, & III Certified
- Interior Design Certification
Timeline
Executive Administrative Assistant to CEO
Journey Medical Corporation
02.2023 - Current
Executive Administrative Assistant to CEO/Vendor Manager
Plain Green, LLC
03.2019 - 09.2021
Loan Officer
Academy Mortgage Corporation
06.2018 - 12.2019
Executive Administrative Assistant to Mark S. Bosco, Esq.
Tiffany & Bosco P.A.
01.2017 - 02.2018
High School Diploma -
Coronado High School
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