Lindsey Ann Lang

• Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping & calendaring.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Assist HR will onboarding & offboarding formalities.
• Prepare monthly, weekly and daily logs using Microsoft Office Suite.
• Coordinated work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
• Assisted in the planning of office events and meetings, ensuring smooth execution and positive outcomes.
• Worked closely with VP of HR to maintain optimum levels of communication to effectively and efficiently complete projects.
• Analyzed and modified compensation and benefits policies to establish competitive programs and comply with legal requirements.
• Created and completed personnel action forms for all hires, terminations & title changes.
• Work closely with VP HR & CEO to maintain optimum levels of communication to effectively and efficiently complete projects.

Key Accomplishments:

• Developed new and complex spreadsheets to help produce monthly management accounts much quicker.
• Decreased spending by 35% by reviewing contract rates, negotiating with vendors &/or acquiring new service.
• Successful score with internal and external 2018-2021 audits for Admin division.

• Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
• Produced highly accurate internal and external letters and memoranda.
• Acted as backup for other employees of same title by providing support where needed and adapting to requirements of department.
• Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
• Expertly coordinated logistics for functions both within and outside of organization.
• Created and updated physical records and digital files to maintain current, accurate and compliant documentation.

Key Accomplishments:

• Redesigned and re-implemented new engineering time tracking system (travelers)
• Audited vendor files for accounting discrepancies
• Drafted all documents in company-directed formats and fonts accurately and consistently.
• Delivered top-notch administrative support to office staff, promoting excellence in office operations.
• Wrote and prepared deliberate agendas for company meetings.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Screened calls and emails and initiated actions to respond or direct messages for VP managers.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
• Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
• Used QuickBooks to produce monthly invoices, reports and other deliverables.
• Processed travel expenses and reimbursements for 4-member executive team and senior management group.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

• Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
• Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
• Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
• Drafted professional memos, letters and marketing copy to support business objectives and growth.
• Organized weekly staff meetings and logged minutes for corporate records.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Developed and updated spreadsheets and databases for tracking various data.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents
• Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success