Hi, I’m
BRITTNI WAREHAM
Whiting,Ks
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
19
years of professional experience
Work History
Stackit Digital
Executive Assistant
01.2022 - Current
Job overview
- Organized and coordinated conferences, weekly meetings, and monthly meetings.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Screened 100 emails daily and responded accordingly to support executive correspondence.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed 6 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Transcribed 10-15 daily meeting minutes to support sales, business development and senior management teams.
- Took notes and dictation at weekly team meetings, and daily check-in meetings.
- Used advanced software to prepare documents, reports, and presentations.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Worked with senior management to initiate new projects and assist in various processes.
- Created and managed office systems to efficiently deal with documentation.
- Updated and maintained confidential databases and records.
- Facilitated training and onboarding for incoming office staff
Time ETC
Executive Assistant
10.2017 - Current
Job overview
- Created and managed office systems to efficiently deal with documentation.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Wrote reports, executive summaries and newsletters.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Filed paperwork and organized computer-based information.
- Transcribed weekly meeting minutes to senior management team.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated and maintained confidential databases and records.
- Organized and coordinated conferences and monthly meetings.
- Volunteered to help with special projects of varying degrees of complexity.
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports, and presentations.
- Coordinated events and worked on ad hoc projects.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
FBFS
Office Manager
05.2015 - 05.2016
Job overview
- Created, maintained and updated filing systems for paper and electronic documents.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Managed senior-level personnel working in marketing and sales capacities.
- Set aggressive targets for employees to drive company success and strengthen motivation.
- Maintained computer and physical filing systems.
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Controlled finances to lower costs and keep business operating within budget.
- Managed office operations while scheduling appointments for department managers.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
Schlaegel's Tax And Accounting
Office Manager
06.2013 - 05.2015
Job overview
- Created, maintained and updated filing systems for paper and electronic documents.
- Maintained computer and physical filing systems.
- Managed office operations while scheduling appointments for department managers.
- Itemized taxpayer expenses to identify maximum adjustments, deductions and credits.
- Researched technical tax issues to define tax effect or impact of certain tax positions.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Handled day-to-day accounting processes to drive financial accuracy.
- Used accounting software to issue tax returns and prepare consolidated reports.
- Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
- Used advanced software to prepare documents, reports, and presentations.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Cooperated with senior leaders to create operating budgets and initiate financial planning.
- Collected and reported monthly expense variances and explanations.
- Processed garnishments from creditors or government agencies to meet legal requirements of deducting money from employees' paychecks to pay off debts.
- Verified timekeeping records and handled any discrepancies with employees.
- Processed new hire paperwork and documents.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Updated employee files with new details such as changes in address or salary levels.
- Managed and updated employee benefits information.
- Reconciled bank and payroll records routinely to verify accuracy.
- Processed manual checks for employees in accordance with company policies.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Reconciled payroll discrepancies and responded to inquiries from employees.
Schlaegel's Tax and AccountingHolton, Kansas
Office Manager
06.2004 - 06.2010
Job overview
- Managed office operations while scheduling appointments for department managers.
- Updated reports, managed accounts, and generated reports for company database.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Used accounting software to prepare weekly and monthly financial reports.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Calculated payroll deductions by accurately using [software] and processed payroll to meet preset requirements.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Managed payroll data entry and processing for 10 companies and over 50 employees to comply with predetermined company guidelines.
- Processed payroll garnishments such as tax liens and child support.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Submitted reports on payroll activities.
- Prepared tax returns, extensions, tax planning calculations, and write-ups for organizations and entities.
- Maintained complete records of client tax returns and supporting documentation in secured areas.
- Reviewed clients tax filing papers thoroughly to determine eligibility for additional tax credits or deductions.
- Completed and filed returns with tax departments at local, state, and federal levels.
- Utilized tax software to prepare returns and meet deadlines.
- Conducted reviews of internal tax documentation, reducing errors related to missed tax benefits.
- Collaborated with clients to answer questions and provide advice on tax matters.
- Liaised with accountants to confirm accuracy of client tax returns.
Education
Kansas State UniversityManhattan, KS
Bachelor of Science from Animal Science
05.2012
Skills
- Executive/Administration Support
- Email and Calendar Management
- Bookkeeping and Basic Accounting
- Meeting Agenda Preparation
- Advanced MS Office Suite Proficiency
- Microsoft Office
- Self Starter
Timeline
Executive Assistant
Stackit Digital
01.2022 - Current
Executive Assistant
Time ETC
10.2017 - Current
Office Manager
FBFS
05.2015 - 05.2016
Office Manager
Schlaegel's Tax And Accounting
06.2013 - 05.2015
Office Manager
Schlaegel's Tax and Accounting
06.2004 - 06.2010
Kansas State University
Bachelor of Science from Animal Science