Linton Quamina
Baldwin,USA
Summary
Experienced professional in staff timesheet management, new hire orientation facilitation, and fingerprinting assistance. Skilled in problem-solving with a proactive approach. Recognized for adaptability, creativity, and results-driven mindset. Committed to driving meaningful contributions and advancing organizational objectives.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Principal Administrative Associate level II
NYC Department of Transportation Legal Affairs Litigation Services, Foil and Records Management
07.2024 - 06.2025
- Supervising operations of litigation unit staff, audits on cases, and universal searches for the NYC Legal agency.
- Ensuring the quality of the case search and verifying based on an audit of the location, findings, and accuracy of the deliverables.
- Conduct thorough searches of DOT records stored in electronic Special litigation unit matters and hard copy formats, including non-standard searches, such as specific types of records, demonstrating a meticulous approach to record management using the Universal Legal Services (ULS) system, Oracle, Excel, Word Document, SharePoint, Microsoft Access, Outlook, and Microsoft Team.
- Streamline the process ad hoc, providing the supervisor team lead with the case work process for backlog cases at the NYC Legal agency.
- Testifies under oath in depositions and jury trials regarding New York City agency records and search processes that are accurate and appropriate.
- Prepare witness request documents using the Universal Legal Services system and LAW Manager for NYC Law Office preparation.
- Search litigation reviews are conducted with a strong commitment to compliance, and all records are categorized accurately for the deputy counsel's attention, following a specific process or set of criteria.
- Managed legal documents and communications are carefully reviewed to identify the substance of the requests, and assignments are promptly made to the appropriate records by the unit's procedures and the supervisor's directives.
- Managing and leading the team’s litigation Staff case for additional Staff training, specific training methods, and performing various administrative and clerical duties as required, such as particular duties, based on NYC Legal agency requirements, emergency cases.
- Responsible for processing and implementing all hiring, promotions, and title change actions for agency staff through the Personnel Action Request (PAR);
- Verify information concerning case and records, and other personal qualifications bearing upon the character and fitness of applicants for employment with the Administration for Children’s Services;
- Conduct comprehensive background investigations with accuracy and reviews for the potential of the NYC Legal agency's legal affairs litigation services, records management on cases
- Determine the applicant's suitability for combining and analyzing information provided and/or discovered during the background investigation;
- Conduct Processing/Interviews and report determination
Heating Management Operations/ Services Violations Liaison/ Administrator: permanent
New York City Housing Authority Heating Management Operation, Project Manager
08.2020 - 07.2024
- Supervise, specialized in compliance and audit violations using judgment to resolve NYC agencies’ violations, train/ coach/ schedule a staff of (11) eleven employees in different titles: Assistant Super and Supervisor, Superintendent, Maintenance, Oilers, Oil Burner Special, Plumber and HPT’s resolving NYC Agencies on NYCHA’s heating violations and resolutions to be closed out processes.
- Review vendor environmental testing results, evaluations on time-sensitive going assessment, and performance based on the scope of work, tracking requests, and pre-bid assessment work schedule towards completion.
- Communicating, writing, and revising training manuals, taking photos or videos of hands-on training demonstrations, and translating technical content into plain language to enhance training effectiveness.
- Analyze and assign the violation investigation to staff dispatching for a site visit, follow-up, communication, and repair. Obtain vendor information, including MRST/Special Team and vendors, as well as final repair details. Prepare an updated report list to close the violations.
- Liaise between the citywide Heating Department’s Clusters, Heating Operations, and Property Management based on the compliance point of contact for vendor agency violations of the Staff resolution.
- Liaison Heating Operations Management with the outside agencies’/stakeholder interaction DOB, ECB, FDNY, OAIH, DEP, and HMSD Insurance / Internal HMSD Clusters heating work orders and Boiler Room deficiencies in all Boroughs violations repair in the reduction.
- Monitoring inspections, planning daily task, and managing timers, as well as analyzing and managing the program to prevent numerous heating violations from various NYC agencies, through a weekly site survey.
- I attended bi-weekly Zoom meetings to update status meetings with the RAD Program on Development Sales, aiming to reduce outstanding violations and validate compliance with the NYC requirement.
- Site visits to review staff work upon completion require a labeled photo, a documentation package for submission to outside agencies, and adherence to internal HMSD requirements for processing and closing the heating work orders.
- Communicate daily tasks for the 2022 backlog of heating violations over 1,500 DOB, DEP, and outside Agencies for heating development violations to staff.
- Proficient with NYCHA systems, Maximo, Oracle, Excel, Word Document, Movaris system, SharePoint, Microsoft Access, Outlook, and Microsoft Teams using different Access Platforms for Staff violation use.
- Create reports on Violation Completion summaries and detailed analyses for the NYCHA Heating Directors using the Movaris system, extracting data to Excel for weekly, bi-weekly, and monthly reports.
- Conduct regular afternoon site visits to check the status of outstanding document violations and ensure the equipment is properly maintained and functioning up to standards.
- Schedule site visits with Vendors for Proposal, Quote Pricing works with the Procurements Department as per NYCHA Heating repairs to remove and replace boilers, obtain boiler Registration, Permit, Large Steam-pipe repair and Boiler and Hot Water installation NYC code and regulation, review vendor requirement and avoid fraud act work completion, based on final payment.
- Assess and ensure compliance with agency requirements regarding repairs and materials during site inspection, enclosing pictures and documentation to close the violation with DOB.
- Conduct Processing/Interviews and report determination;
- Perform New York City Automated Payroll System (NYCAPS) entries;
- Will conduct and review all documentation, process State Central Registry clearance, Staff Exclusion List checks, Justice Center Criminal Background checks, and all other forms presented by candidate’s in conjunction with these actions;
- Request and review criminal history checks through the NYS Justice Center;
- Ensure that all other relevant background clearances are conducted.
- Review records, files, and contacts, and validate location/ case records and applicants to determine and recommend applicants ' eligibility for employment hire
- Adeli Agency_ Temp at NYCHA May 2018 – Aug 2020
Construction Project Contract Mgt
Wulforst Construction Inc.
01.2019 - 04.2019
- Financial DOB-Bill-It-Back and Change Orders: DOB Residential Homes 12 feet elevation due to Sandy Storm
- Analyze and report work repair completion and update documents for DOB payment and compliance.
- NY City DOB Housing Recovery Office Bill-It-Back Change Orders for Sandy Storm Elevating Homes
- Managed RFI request architecture redlines for updates and repairs to NYC Code.
Construction Contract Accounting Analyst/ Office Manager
D-Handy Inc., Broad Channel, NYC
01.2018 - 12.2018
- Company Overview: Construction: 12-month Contract- Completed Sandy Storm Recovery Construction Project with NYC-DOB/DDC for Elevation, Modular, Rebuild & Rehabilitation Homes
- Analyze and manage staff time and materials of twenty-two (22) twenty-two employees for troubleshooting, repairs, DOB-Bill-It-Back Program elevation of homes, contracts, and blueprint management process, communicated to Staff Daily Tasks to complete for completion.
- Monitored cost savings to improve construction contractor and subcontractor safety competency of the project team, building, document recordkeeping permits, and engineer reports update and compliance processes.
- I executed job changes and orders per time, material spend, contract terms and conditions, and incentives for project deliverables.
- I reported on the staff damage assessment and conformance with the project deviation. Fulfill analysis for a timeline, monthly billing meeting for projects, financial budget/ forecasting requirements for effective staff work procedure, and work plan to guarantee appropriate billing assessment: construction safety, health, and environmental risks on site-safety compliance.
- Validated engineer site inspections (approval or fail) inspection reports with corrective action to the team superintendent, with the critical project responsible for all safety matters in the NYC/ NYS Building Code for weekly job safety meetings.
Construction Contract Compliance Financial Business Analyst / Coordinator
Hill International Inc., 1 Penn, NYC
04.2016 - 01.2018
- Company Overview: Financial Construction Management Permanent Position - Layoff due to NYC Sandy Storm; 12-year project closed in October 2018. Sandy Storm Home Recovery Construction Project, NY, State - Governor's Office on Sandy Storm Recovery (GOSR) & Project NY. City - DOB/ DDC for Elevation, Modular, Rebuild & Rehabilitation.
- MTA No. 7, Line Subway Extension Construction Project. Directly responsible for managing and maintaining the Prime Contract for Project Deliverables/ Monitoring.
- Managed the staff of thirty employees’ timesheet and administrative compliance, scheduled daily job duties, and reported on contract deliverables to the program budget.
- I created a project to forecast financial projections, informing stakeholders about their spending for the next month.
- Maintained building permits and resolved violations with the NYC DOB/Department. Design Construction (DDC) before the project start date.
- Supervised and deployed an additional workforce to emergencies, planned maintenance activities, and created an action plan for end-to-end completion.
Education
High School Diploma -
Richmond Hill
2-Year Business Management Development Training Program - undefined
CMP Media US/ United Business Media-UBM-British Co.
Skills
- Strong organization
- Office administration
- Scheduling coordination
- Document management
- Records maintenance
- Confidentiality assurance
- Report preparation
- Meeting facilitation
- Teamwork
- Multitasking and time management
- Teamwork and collaboration
- Fast learner
- Multitasking Abilities
- Clear communication
- Effective communication
- Adaptability and flexibility
- Analytical thinking
- Administrative procedures
- Employee communications
- Problem-solving aptitude
- Research and analytical skills
Certification
- Occupational Safety Health Administration (OSHA-30 SAFETY) - License #12-602037122: NYC
- Department of Buildings SITE SAFETY (DOB) - License #072211805 - NYC
- Department of Citywide Administrative Services (DCAS) - Project Management Certification
Timeline
Principal Administrative Associate level II
NYC Department of Transportation Legal Affairs Litigation Services, Foil and Records Management
07.2024 - 06.2025
Heating Management Operations/ Services Violations Liaison/ Administrator: permanent
New York City Housing Authority Heating Management Operation, Project Manager
08.2020 - 07.2024
Construction Project Contract Mgt
Wulforst Construction Inc.
01.2019 - 04.2019
Construction Contract Accounting Analyst/ Office Manager
D-Handy Inc., Broad Channel, NYC
01.2018 - 12.2018
Construction Contract Compliance Financial Business Analyst / Coordinator
Hill International Inc., 1 Penn, NYC
04.2016 - 01.2018
2-Year Business Management Development Training Program - undefined
CMP Media US/ United Business Media-UBM-British Co.
High School Diploma -
Richmond Hill
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