Lisa Barra
Matawan,NJ
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
25
25
years of professional experience
Work History
Executive Assistant
Phillips 66
09.2020 - Current
- Assistant to General Manager with responsibility of maintaining calendar, preparing presentations, travel arrangements, preparing expense report, and conferences.
- Coordinate communications, track and follow up on meeting requests, prioritize scheduling based on importance.
- Ensure and maintain confidentiality of all documentation and communications.
- Manage and execute all logistics for CEO and Executive Leadership Team official site visits.
- Provide administrative support to Human Resources manager, Optimization manager the Public Affairs and Human Resource departments.
- Serve a committee chair for our employee action committee and a channel manager for our company app, assist with innovative ideas to increase visibility and employee engagement.
- Write, host, and direct our employee human interest videos.
- Maintain an employee onsite information HUB.
- Assist the Operations and Maintenance departments and manage all logistics for offsite hotels and provisions for storm related emergencies.
- Plan all company events, for community outreach and on and offsite functions.
- Manage our employee recognition programs.
- Manage correspondence and track corporate compliance data.
- Restock supplies and placed purchase orders to maintain adequate stock levels.
- Support efficient meetings by organizing spaces and materials, and agendas.
- Arrange rapid office equipment repair maintenance with vendors.
- Assist with labor relations correspondence tracking.
- Scheduled office meetings and client appointments for staff teams.
Administrative Assistant
Phillips 66
07.2009 - 08.2020
- Assistant to Operations and Maintenance managers and departments.
- Managed all administrative functions in support of department managers and teams with responsibility of maintaining calendars, scheduling/coordinating meetings, preparing presentations, travel arrangements, preparing expense report, conferences, and accounts payable.
- Managed absence management and entries for teams for 150 team members.
- Assisted with new hire progression evaluation plan.
- Managed transition to remote work. Implemented the utilization of Webex software for vital site meetings.
- Managed our procedure revalidation program to ensure procedures are revised accurately and timely.
- Coordinated and managed special projects and events such as: speakers, seminars, training, employee recognition, on and offsite employee celebrations.
- Served as Location Coordinator for our Women’s Employee Resource Group. Provided mentoring to Network Leads, assisted with event planning, managed our budget, and presented to our Executive Leadership Teams.
- Managed all logistics for offsite hotels and provisions for storm related emergencies.
Administrative Assistant
Phillips 66
06.2006 - 06.2009
- Assistant to Public Relations Manager and department.
- Managed all administrative functions in support of department manager and team with responsibility of maintaining calendars, scheduling/coordinating meetings, preparing presentations, travel arrangements, preparing expense report, conferences, and accounts payable.
- Acted as representative for various community and employee outreach initiatives.
- Served as company delegate at meetings/events with local officials, community organizations and county, state, and federal agencies.
- Managed charitable contribution program and Good Neighbor Fund, managed fundraising efforts and event planning.
- Administered corporate scholarship programs for employees and surrounding communities.
- Optimized $600M division budget.
- Coordinated and managed special projects and events such as: speakers, seminars, training, employee recognition, on and offsite employee celebrations.
Administrative Assistant
Phillips 66
04.1999 - 05.2006
- Assistant to East Coast Business and Production manager and department.
- Managed all administrative functions in support of department manager and team with responsibility of maintaining calendars, scheduling/coordinating meetings, preparing presentations, travel arrangements, preparing expense report, conferences, and accounts payable.
- Served as a document coordinator for major projects.
- Implemented a filing system for all electronic/paper files for entire project in accordance with corporate document retention policies.
Education
High School Diploma -
St Edmunds Preparatory High School
Brooklyn, NYSkills
- Multitasking and Time Management
- Appointment Coordination
- Strong Organizational Skills
- Verbal and Written Communication
Timeline
Executive Assistant
Phillips 66
09.2020 - Current
Administrative Assistant
Phillips 66
07.2009 - 08.2020
Administrative Assistant
Phillips 66
06.2006 - 06.2009
Administrative Assistant
Phillips 66
04.1999 - 05.2006
High School Diploma -
St Edmunds Preparatory High School