Lisa Loewenstein
PLEASANTON,CA
Summary
Accomplished Contract Administrator with a proven track record of managing and optimizing contract workflow processes and driving operational efficiency. Team player with ability to collaborate effectively with cross-functional teams, solve complex problems, and deliver exceptional customer service.
Overview
17
17
years of professional experience
Work History
Senior Contract Administrator
Mattson Technology, Inc.
08.2022 - Current
- Responsible for managing all aspects of the contract administration process
- Review terms, redline, and process NDAs
- Obtain approvals, track progress, obtain signatures via DocuSign, track and provide updates
- Ensure company policies and procedures are followed
- Provide support to the business teams in reviewing terms and conditions on a global basis and update as necessary to ensure terms are consistent with current business practices and processes
- Implemented a new Contract Lifecycle Management (CLM) Ironclad system (configuring, workflow, training)
- Trained all business teams globally, in house and with partners, to use the Click to Accept (CTA) NDA process
- Added all company legacy contracts into ironclad repository for document retention, search and data analytics
- Leveraged CLM to quickly and effectively access all contracts on-demand
- Created business logic to tracks and monitor the status and effectiveness of contracts, upcoming expiration dates, performance, risks, opportunities, and compliance
- Assist legal team with executing process requests and take ownership of special projects
- Draft correspondences, termination letters, and notices
- Worked with multiple teams across the organization to make sure processes are executed effectively, accurately and in a timely manner
- Reviewed contracts by verifying accuracy and resolving discrepancies.
- Administered DocuSign for the company, managing users, envelopes and reporting to identify workflows that had completed and those in transit
- Worked with the Purchasing team and Accounts Payable teams to streamline the Purchase Requisition and PO approval process
- Collaborated with SAP order processing and vendor management teams to manage and approve all invoices, Purchase Requisitions and Pos
- Worked with Audit and Compliance teams to provide required reporting associated with US Trade Compliance and International global subsidiary business management
- Maintained all Legal Policy and Procedure documentation, contract and Letter templates.
- Developed and executed administrative processes to advance project's procedures, goals and objectives.
- Improved productivity 80% by coaching team members on process and procedure efficiency.
Strategic Sourcing Contract Analyst
Albertsons Companies/Safeway
06.2020 - 08.2022
- Primarily responsible for structuring, negotiating and/or administering contractual documents that establish business relationships with vendors and other partners (hardware, software license, maintenance agreements, professional service agreements (marketing, engineering, IT, facilities, logistics agreements, component suppliers’ agreements
- Provide contract support and governance for NDAs, MSAs and SOWs from the point of request to execution
- Coordinate reviews with cross-functional teams involved in each contract, providing guidance on processes and workflow, commonly requested edits, non-standard terms, company policies, contractual questions, etc
- Process definition and ownership of project approval processes and governance to assure required documentation and approvals are in place, and properly approved as needed
- Manage the ITAM and InfoSec teams contract termination program to end contractual obligations and maintain status updates to project teams and on a collaboration site
- Key contributor to forward-looking Contract Lifecycle Management projects to continuously revise and implement contract lifecycle management workflows
- Coordination with project teams and available resources along with tracking within the ServiceNow queue for incoming project and resource requests
- Maintain contract repository and supplier contract templates
- Update templates as required by business line.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Oversaw contracts for over 4 different departments using both manual and automated strategies.
Vendor Management Contract Analyst
Albertsons Companies/Safeway
03.2010 - 01.2020
- Overall vendor management, assuring contracts are accurate, approved and processed in a timely fashion
- Ensure the compliance/governance of contract documents and conditions are executed to corporate standard practices, policies and procedures
- Management of all types of contracts, MSA, NDA, NAA, software/hardware maintenance and professional services contracts
- Determine project deliverables, and act as project leader to assure smooth execution
- Work with project managers processes across each phase
- Manage field-change order approval processes and execute needed adjustments
- Assist with RPF/RFI and RFQ processes.
- Oversaw contracts for over 6 different departments using both manual and automated strategies.
Project Coordinator IT Information Technology
Albertsons Companies/Safeway
03.2008 - 03.2010
- Support strategic business initiatives
- IT Governance
- Steering committees
- Enterprise Architecture
- Program Management Office
- Help support over 600 employees US and Philippines.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
Education
Associated of Arts- Business Administration & Management, General -
Fullerton College
Fullerton, CASkills
- Commercial Contract drafting: Fluent in drafting and reviewing contracts while ensuring compliance with legal and company standards
- Contract administration: Fluent in managing contract approval execution, renewals, amendments, and terminations
- Contract Lifecycle Management (CLM): implementation, configuring, training, and customizing workflows, reporting
- DocuSign: Companywide administrator of DocuSign
- Risk management: Identifying contract risks with the ability to implement mitigation strategies
- Data management: Proficiency in organizing and managing contract data, including electronic document management systems and repositories
- Compliance: Knowledge of relevant laws, regulations, and industry standards with the ability to detect compliance issues and take necessary corrective actions
- Stakeholder management: Ability to effectively communicate and collaborate with internal and external stakeholders
- Analytical skills: Strong analytical skills for contract analysis, workflow process issues, and risk assessment Generate reporting to establish operational effectiveness
- Technical skills: Proficiency in relevant software applications (eg, CLM, DocuSign)
Timeline
Senior Contract Administrator
Mattson Technology, Inc.
08.2022 - Current
Strategic Sourcing Contract Analyst
Albertsons Companies/Safeway
06.2020 - 08.2022
Vendor Management Contract Analyst
Albertsons Companies/Safeway
03.2010 - 01.2020
Project Coordinator IT Information Technology
Albertsons Companies/Safeway
03.2008 - 03.2010
Associated of Arts- Business Administration & Management, General -
Fullerton College
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