LISA SHAW
Las Vegas,Nevada
Summary
Dedicated Administrative Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
15
15
years of professional experience
Work History
Secretary/ Receptionist
Fresenius Medical Care
Tucson, AZ And Las Vegas, NV
04.2020 - 04.2024
- Maintained strict confidentiality of patient information, adhering to HIPAA regulations and medical office policies.
- Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed
- Recording the minutes of meetings and providing the resulting documents as necessary
- Distributing incoming mail
- Scheduling appointments & arranging meetings
- Maintaining inventory of the necessary office forms and supplies
- Assisting with various basic personnel administrative functions as needed
- Assists with month-end reporting requirements
- Assists in auditing records for ongoing compliance with medical records standards
- Maintains accurate records of hospitalization, patient travel
- Coordinates transfer placements and confirmations along with Clinical Manager
- Managed high call volumes, directing calls to appropriate departments while maintaining a polite and professional demeanor.
Project HR Administrator
JLM for Kiewit / Southwest Valley Constructors
Tucson, AZ
09.2019 - 04.2020
- General administrative duties including: filing, preparing and distributing documents, and photocopying
- Handling confidential personnel and department documents
- Maintain confidentiality in all aspects of staff and company information
- New hire paperwork and termination paperwork
- Updating the internal craft union log to track new hires
- Create, coordinate and maintain records, files, and spreadsheets
- Support staff in assigned project-based work
- Work requires continual attention to detail in composing, typing and entry of data.
Administrative Assistant
Intermountain Electric Inc.
Reno, NV
04.2018 - 06.2019
- General administrative duties including: filing, faxing, preparing and distributing documents, and photocopying
- Answering telephones, receiving the public, providing customer assistance
- Making bank deposits
- Handling confidential personnel, financial and department documents
- Scheduling drug screens and pre-work screens
- New hire paperwork and termination paperwork
- Time entries for payroll in Citrix
- Human Resource support
- Perform payroll and time entries - running payroll reports
- Collect and maintain inventory of office equipment and supplies
- Create, coordinate and maintain records
- Allocate purchasing card transactions to appropriate expense account
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Administrative Assistant
Interstate PowerSystems
03.2009 - 02.2018
- General administrative duties including: filing, faxing, preparing and distributing documents, and photocopying
- Handling confidential personnel, financial and department documents
- Vacation/Sick Time record keeping
- Scheduling drug screens and pre-work screens
- New hire paperwork and termination paperwork
- Paylocity's E-Verify and Onboarding On Demand
- Preparing and submitting Workers' Compensation claims
- Human Resource support
- Perform payroll and time entries - running payroll reports
- Collect and maintain inventory of office equipment and supplies
- Create, coordinate and maintain records, files, and spreadsheets
- Coordinate training and travel arrangements for staff
- Assist service and parts department with repair orders
- Interact with customers, vendors and visitors
- Process invoices
- Allocate purchasing card transactions to appropriate expense accounts
- Daily reconciling of credit card, deposits
- Manage petty cash account
- Make/process purchase orders
Education
G.E.D. -
High School G.E.D., Western Nebraska Community College
Scottsbluff, NE01.1990
Skills
- Payroll Administration
- Customer Service
- Appointment Scheduling
- Office Administration
- Expense Tracking
- Confidentiality Understanding
- Interpersonal Skills
- Time Management
- Data Entry
Assessments
- Administrative Assistant, Highly Proficient, 08/2019, https://share.indeedassessments.com/share_assignment/rthujpsciftizjpv
- Basic Computer Skills: PC, Proficient, 08/2019, https://share.indeedassessments.com/share_to_profile/59084a8bdd50e1111c3cb4218bedd3cbeed53dc074545cb7
- Customer Focus & Orientation, Highly Proficient, 07/2019, https://share.indeedassessments.com/share_to_profile/6b844407863fa9e47ab165a406c4e468eed53dc074545cb7
- Human Resources Skills: Recruiting, Proficient, 06/2019, https://share.indeedassessments.com/share_to_profile/c2946f4596e27e435460725307b42c5beed53dc074545cb7
- Verbal Communication, Highly Proficient, 02/2020, https://share.indeedassessments.com/share_to_profile/db62d113e9b32d5b0039f9a1fc1c6f3ceed53dc074545cb7
- Logic & Verbal Reasoning, Familiar, 02/2020, https://share.indeedassessments.com/share_to_profile/6f5b833b7e5c432050dc2f977b8cedcfeed53dc074545cb7
- Proofreading, Proficient, 02/2020, https://share.indeedassessments.com/share_to_profile/0ced09e28ec92a3bee93aa556633bcaceed53dc074545cb7
- Receptionist, Expert, 02/2020, https://share.indeedassessments.com/attempts/2ab131c53e4c6dafc4515945ddca81ceeed53dc074545cb7
Timeline
Secretary/ Receptionist
Fresenius Medical Care
04.2020 - 04.2024
Project HR Administrator
JLM for Kiewit / Southwest Valley Constructors
09.2019 - 04.2020
Administrative Assistant
Intermountain Electric Inc.
04.2018 - 06.2019
Administrative Assistant
Interstate PowerSystems
03.2009 - 02.2018
G.E.D. -
High School G.E.D., Western Nebraska Community College