Lisa Smith
McCordsville,IN
Summary
Successful Contract Administrator with more than (19) nineteen years in the construction industry bringing skills in contract preparation and service coordination. Effective at handling simultaneous contract deadlines and maintaining strict schedules. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
19
19
years of professional experience
Work History
Contract Administrator
Howard Companies
Indianapolis, IN
07.2019 - Current
- Monitored incoming contracts and service agreements for correct pricing and information.
- Managed high-value contracts with a keen eye for detail, identifying discrepancies and inaccuracies before finalization.
- Ensured timely execution of contracts by closely monitoring deadlines and coordinating efforts with internal teams.
- Stored and filed contract documents in orderly, organized systems.
- Actively participated in continuous improvement initiatives aimed at enhancing the effectiveness of contract administration processes.
- Coordinated cross-functional efforts to ensure smooth transition from contract negotiation to project implementation stages.
- Created organized filing system to manage department documents.
Project Coordinator
Harding Group
07.2014 - 06.2019
- Interacted daily with the Sales, Estimating, and Accounting teams in the coordination of job set up
- Worked with CFO on signatures and execution of all contracts and purchase orders
- Organized, prepared, and distributed work orders to all teams involved in each project with an average of 1100 jobs each year that was set up
- Ensured all certificates of insurance and tax exempt forms were on file
- Ordered permits
- Worked closely with Project Managers to set up hard bid jobs including all bonding, insurance certificates, AIA's, and schedule of values
- Tracked, secured, and filed executed subcontracts, change orders, and purchase orders
- Prepared and distributed meeting minutes for scheduled meetings
- Ordered and coordinated job-site trailers for delivery to our Harding offices.
Project Coordinator
Thieneman Construction
09.2012 - 07.2014
- Interacted daily as the chief support person for the Project Managers, Project Engineers, and Superintendents
- Wrote and processed purchase orders, maintained vendor lists, secured certificates of insurance, issued change orders to subs and suppliers as needed, logged RFI's and tracked submittals
- Prepared pay applications as directed by the PM/PE, forwarded to Engineers for payment, understood retainage terms, and expedited payments
- Vouchered weekly invoices with packing slips, obtained lien waivers, prepared retainage releases, and handled payable inquiries
- Got invoice approval with PM and sent to Accounting weekly
- Expedited contract documents, ordered job bonds, organized and maintained all in-house files for each project.
Project Coordinator
CRG Residential
03.2008 - 08.2012
- Assisted day to day functions requested by the Vice President, Project Manager, and Superintendent
- Facilitated communication with subcontractors and supplier by phone, fax, and email
- Maintained all project documents and files
- Gathered and reviewed necessary information for monthly billing applications from subcontractors and suppliers
- Generated and collected signed lien waivers for completed work
- Obtained, reviewed, and submitted weekly certified payroll from subcontractors
- Generated monthly billings on the AIA forms and submitted to property owners and/or architects
- Obtained all close-out documents from contractors prior to release of retainage
- Printed monthly checks for subcontractors and suppliers after being funded
- Prepared financial reports for monthly budget meetings
- Generated and entered subcontracts, purchase orders, and change orders in Timberline
- Organized and maintained owner contracts and project folders
- Prepared weekly meeting minutes for construction meetings.
Office Coordinator
RTB, INC
08.2005 - 03.2008
- Assisted day to day functions of company as requested by President, Vice President, Project Managers, and Superintendents
- Created monthly pay applications to contractors
- Managed all project documents and files as well as provided customer service
- Coordinated material deliveries with suppliers, customers, and installers
- Maintained customer and supplier relations, made follow-up calls, checked status of materials, and scheduled job installations
- Entered and created bid quotes for projects.
Education
Associate of Arts - Business Administration -
Ball State University
Muncie, IN07.1992
Skills
- HCSS software knowledge
- ComputerEase knowledge
- Pavement Layers knowledge
- Strong organizational skills
- Master multi-tasker
- Manager of high-volume workloads
- Professional attitude
- Team player
- Consistent work history
- Strong attention to detail
- Ability to maintain deadlines
- Solid writing and communication skills
Timeline
Contract Administrator
Howard Companies
07.2019 - Current
Project Coordinator
Harding Group
07.2014 - 06.2019
Project Coordinator
Thieneman Construction
09.2012 - 07.2014
Project Coordinator
CRG Residential
03.2008 - 08.2012
Office Coordinator
RTB, INC
08.2005 - 03.2008
Associate of Arts - Business Administration -
Ball State University