Lisa Bautista

Perform day to day management of all payment cycle activities. Provide efficient client services. Respond to vendor invoice and payment inquiries. Resolve any discrepancies on a timely manner.

Monitor the firm's accounts receivable and identify overdue accounts. Resolve customer issues and complains concerning payments.

• Company Overview: San Mateo High School Industry: Education Software: MS Office/Informed K12
• Support the Assistant Superintendent and the team with contracts, donations and Purchase orders
• Presented, submitting and providing contracts $25K and gifts to District to the Board
• Collaborated with accounting on collected donations and entered in the system
• Managed contracts and sent to Purchasing Manager
• Obtained Certificates of insurance for company events
• Point of contacts for any workers compensation claims
• Audited and reviewed AP transmittals reports
• Responsible for check requests, PO reimbursement and mileage reimbursement
• Worked with Fiscal Director of Service for approvals
• Ad hod projects as assigned
• San Mateo High School Industry: Education Software: MS Office/Informed K12

• Company Overview: IGM Bioscience Industry: Biotech Software: AX Dynamics
• Supported the AP Manager on a team of four
• Responsible for processing AP invoices, full cycle through the check run
• Research invoices that require a PO, if not received, contact Procurement
• Checked the sales tax and freight charge for accuracy
• Reviewed statement of account
• Arranged and match invoice with checks, scan and save in shared drive
• Provided payment for vendors and facilities for services
• Submit checks for signature, refer checks over $25K to second signer
• Mailed the vendor checks
• Assisted in month-end closing
• IGM Bioscience Industry: Biotech Software: AX Dynamics

• Company Overview: Industry: Protein Engineering Software: MS Dynamics, COUPA
• Support the Purchasing Manager with approving requisition for goods and service
• Responsible for receiving, reviewing and verifying requisition
• Assisted in the preparation of Request for requisition and Purchase Orders
• Contact and negotiate terms, conditions and contracts
• Created preferred supplier list
• Research, select and order materials and supplies
• Raise, place and process purchase orders
• Trouble shoot and resolve purchasing issues
• Collaborate with employees to source, obtain quotes for products and services
• Process, track, and review purchase orders
• Created requisitions for billing purposes
• Act as the liaison between suppliers and employees
• Authorizing payments of vendors invoices
• Guided end user on how to create requisition
• Work with receiving department to ensure incoming deliveries were accurate
• Participate in special inventory related projects
• Proactively resolve issues with invoices and/or shipment discrepancies
• Follow-up shipments/deliveries from vendors and update end users
• Industry: Protein Engineering Software: MS Dynamics, COUPA

• Company Overview: Codexis, Inc
• Industry: Protein Engineering Software: MS Dynamics, Reqlogic
• Obtained approvals from end users regarding vendors invoices
• Contacted vendors for invoice discrepancies and invoice copies
• Checked incoming vendors invoices for pricing and taxes prior to vouchering
• Reviewed vendors Statement of Account
• Verified coding of vendor invoices, printed purchase orders and matched with invoices
• Collaborated with Finance/Accounting for invoicing and payment processing
• Scanning, copying and filing
• Mailing of payments/checks to suppliers
• Created weekly Wire Cover Sheet
• Provided payment update/information to vendors
• Maintained Accounts Payable files such as checks, wires and invoices
• Provided monthly report regarding closed and canceled purchase orders
• Modified GL coding on POs as needed
• Maintained Daily Packing List and Receiving Reports
• Communicated with vendors regarding addresses and updated Finance Department
• Closed and canceled Purchase Orders as needed
• Codexis, Inc
• Industry: Protein Engineering Software: MS Dynamics, Reqlogic

• Company Overview: Industry: Gambling Software: Sales Force
• Gathered daily sales receipts coming from restaurant, gift shop, lotto, scratchers
• Entered daily sales of lotto and scratches and reconciled
• Processed, entered payments and requested checks for wage garnishment
• Bi weekly entry of tips, service charge, employees’ hours
• Online payroll tax payments
• Verified hours and distributed paychecks
• Industry: Gambling Software: Sales Force

• Company Overview: Industry: Architecture Software: Deltek Vision
• Data entry of project proposal and jobs in the system
• Match billing packets with the draft invoices
• Calculate billings to date with the job to date
• Enter and post the consultant invoices
• Communicate with the project managers regarding the jobs and consultant invoice
• Industry: Architecture Software: Deltek Vision

• Company Overview: Industry: Design Software: Deltek Vision/FMS
• Create and maintain project accounts in accounting system and files
• Collect, code and review Consultant, Vendors invoices and Expense Report
• Review and approve overhead charges to be applied to the project
• Assist in managing projects, accounts payable, accounts receivable
• Provide accrual and estimate of billing to project managers
• Industry: Design Software: Deltek Vision/FMS

• Company Overview: Industry: Print Service Software: Peachtree
• High volume collections of past due invoice
• Maintain and manage AR Aging Report
• Assist Controller regarding the Cash flow
• Post, Record and Enter payments received
• Daily checks deposits
• Reconcile daily Cash Applications
• Point of contact for new account set-up
• Negotiate and work with customers on payment issues and terms
• Charged credit card payments, post and record
• Industry: Print Service Software: Peachtree

• Company Overview: Industry: Digital Solutions Software: SBA
• Checked customer credit cards payments on Authorize.net system and post payment
• Daily Invoice Data Entry for shipment
• Deposit checks received and enter payment in system
• Calling customers for unpaid invoices
• Coding of Accounts payable invoices from vendors
• Review shipping documents
• Assist accounting manager and owner in reconciling accounts
• Industry: Digital Solutions Software: SBA

• Company Overview: Industry: Manufacture Software: Quickbooks/File maker Pro
• Processed deposit and final invoice and send to client
• Post and enter checks payment received in the system
• Daily bank deposit
• Create purchase order, send Job and Projects information to the factory
• Initiated Weekly Wire transfer payment to the factory
• Contacted freight and shipping company regarding any issues or problems
• Verify, Coding and data entry of vendor’s invoices
• Weekly check run for vendors invoices
• Bank and account monthly reconciliation and monthly report to the CPA
• Industry: Manufacture Software: Quickbooks/File maker Pro

• Company Overview: Industry: Dance School Software: Quickbooks
• Collect, review and verify teacher’s timecard and hours
• Processed bi-monthly payroll
• Coding, posting and entering of vendors’ invoices
• Created and supervised schedule for the Class Monitors
• Provide credits of hours to the Class Monitors
• Revenue and profits reporting to the School Board
• Industry: Dance School Software: Quickbooks

• Company Overview: Industry: Biotechnology Software: MAS90/200/File maker Pro
• Reviewed, checked and corrected Sales Order before invoicing
• Processed Commercial and Proforma invoice for international shipments
• Invoice Data Entry for domestic shipments
• Verify, create and set-up new accounts using credit checks
• Bank reference and D&B
• Monitored, received, recorded, reconciled and post payments deposit incoming payments
• Collections of past due invoices
• Managed and maintain Aging Report
• Supervised the shipping department, Provide ship hold
• Send Daily Sales Order Report to Accounting Manager, Sales and Representative
• Industry: Biotechnology Software: MAS90/200/File maker Pro