Lisa Wheeler

Administrative Assistant for Corneal Transplant for Dr. Ula Jurkunas and Dr. Levi Kanu, Responsible for scheduling surgeries, scheduling laser procedures, ensuring all surgical patients are scheduled with 3 post-ops at the time of booking surgery,calling patients with their time of arrivals and confirming their 3 most ops they will need. making charts- to be reviewed by the Fellow of the month for clinical information when needed, added to the chart, ensuring the attending Physician that the charts are complete and ready, answering calls from patients with questions, scanning documents into epic, making sure that patients have paid for treatment that is not covered; Specifically Toric lens, Monofocal IOL, PanOpix IOL, Light Adjustable Lens.

Faxing documents as needed, working closely with the Lexington MA office with patients that are schedule at their facility and making the attending physician is aware of her clinic that day. Scanning completed charts after surgery has been preformed.

Fully remote position-Manage calendars for three leaders, coordinating meetings and tracking requests via Teams. Conducting weekly 1:1's with leaders to optimize scheduling and discuss upcoming changes.

Participated in all staff meetings, ensuring effective communication across the OCMO. Handled mail distribution and provided administrative support as needed. Process reimbursements and updated leaders on weekly calendar adjustments. Ensuring seamless coordination and efficient time management through proactive calendar oversight.

Level III administrative assistant the the Chief of Vascular and Endovascular Surgery, Dr. Matthew Eagleton.

Responsible for calendar management, Schedule meetings with other leaders, scheduling meeting with patients with complex medical issues. Responsible for disbursing mail when needed, sending and receiving faxes, doing prior authorizations for patients needing testing. Cross coverage for other admins as needed. Making and sending letters requested by the Chief. Responsible for creating letters for patients for surgical testing prior to surgical dates, Helping the research team with patient's doing trial medication management. Responsible for greeting clients to bring to meetings in which the attending has requested. Responsible for Reimbursements, Responsible for other physicians requests for time off, making sure they have been approved, sending the approvals to the admins of the physician they handle.

Responsible for 2 physician calendars and Epic scheduling, book follow up appts and necessary testing, adding Heart Failure, Transplant, DOM dates into Provider Calendar as requested. Responsible for Cross referencing template against outlook calendar with blocks for service, clinic time, provider admin time, vacation, extra services. Booking testing for physicians that are doing clinic at other locations, answering calls and sending emails to appropriate NP team. Responsible for sorting fax's from FaxCom, sending medical documents to be uploaded into charts, Responsible for mail sorting 1x a month, Processing authorizations for CardioMEMS teaching and placement, taking minutes, Moderating Heart Failure/CardioMEMS virtual meetings with NP Team and Physicians, Responsible for phone coverage with other staff are out.

Responsible for Pulmonary and Critical Care physician Calendars, add meetings to calendar, cross check appts on epic to physician calendar, add yearly coverage and adjust template as needed, schedule Pulmonary ETT or Bronchi for Surgery suite, book same day and next day urgent appts, triage calls to be sent to the covering NP, message NP regarding script changes, ordering sleep studies, Responsible for incoming faxes and epic portal, scrubbing of bills, distribution of mail, tracking of Radiation Badges along with swapping out old to new in bronchi suite, booking rooms for meetings.

Build block schedule for ME 401 Pulmonary and ME 433 Pulmonary ICU Electives, Advise GME of new visiting residents, Medical Students , Anesthesia, International Students and Residents to requested block dates available, request for usernames and passwords for Epic and other programs as needed through IS, Set up badge for parking and access to needed area of the hospital during the 2-4 week elective, enter evaluations into Evalue once the Fellow on service has completed.

Check in patients, book appts, schedule Orthotic Assessments, schedule Injury Assessments, billing and coding, Referrals, Authorizations, faxing, phones, entering new patient demo's, filing, copy, open morning shifts, closing evening shifts, discharge inactive charts, call to verify patient's under worker's comp and MVA's, keep track of Medicare Progress notes that need signature, keeping a copay Deposit log, Bank Deposits, order supplies