Liselle Thomson
DULUTH,GA
Summary
Highly skilled Accounts Payable Specialist with 30 years of experience in managing and processing invoices, reconciling accounts, and ensuring timely payments. Detail-oriented and proficient in utilizing accounting software, I am committed to maintaining accurate financial records and providing exceptional support to optimize the financial operations of the organization. Seeking an opportunity to contribute my expertise in a challenging and growth-oriented environment.
Overview
11
11
years of professional experience
Work History
PCard Administrator
Oldcastle APG
09.2023 - Current
- Handle sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintain personnel records and updated internal databases to support document management.
- Organize workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Manage office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Responsible for an overall administration of the P-Card program for all 50 divisions with 300 plus locations both in the US and Canada.
- Issue P-Cards (with proper authorization)
- Establishe and change cardholder profiles and maintain a file of all cardholder agreements and information.
- Maintain an email box for daily inquiries, overrides, user permissions, location changes, termination and LOA notices.
- Collaborate weekly with the bank on new card information, fraud alerts, ghost cards, and needed updated information.
- Collect, validate, and distribute information to employees.
- Provide exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
- Supervise administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Enter and maintain departmental records in company database.
- Maintain accurate documentation of company policies and procedures for easy reference by all employees.
- Troubleshot employee concerns and recommended corrective actions to resolve issues.
- Conduct regular audits of operational processes, identifying areas for improvement and implementing solutions accordingly.
Accounting Specialist
Definition 6
11.2016 - 09.2023
- Collected, opened, processed, batched, and prepared invoices weekly using the Workbook platform
- Processed, maintained, and filed 1099's on an annual basis
- Integrated multiple line invoices into the Workbook system
- Implemented the Concur system to ensure proper processing of expense reports
- Conducted training sessions for new and existing employees on the Concur system
- Matched invoices to checks, obtained signatures, and distributed or mailed checks accordingly
- Processed ACH payments for additional vendors
- Oversaw and controlled the budget for ordering food, pantry, and office supplies for both the Atlanta and New York Offices
- Created and processed necessary purchase orders for both offices
- Initiated monthly bank deposits
- Completed monthly reconciliations for all American Express corporate cards and company expense reports
- Processed cash receipts daily for incoming company payments through online banking
- Recorded depreciation for sale and usage and tracked fixed assets on a monthly basis
- Maintained, managed, and prepared monthly calendar events and activities for the Atlanta Office.
A/P Coordinator
Forvis
03.2022 - 06.2023
- Collaborated with travel agency and Chrome River to establish and enhance procedures and controls within the T&E platforms
- Conducted internal audits of expense reports to ensure accuracy and compliance
- Monitored firm travel program communications and provided guidance to users regarding service providers and guidelines
- Reviewed and verified appropriate approvals to ensure adherence to company policies and procedures
- Maintained comprehensive schedules of gifts and awards, ensuring compliance with tax regulations
- Compiled and analyzed monthly data for sales and use tax reporting
- Monitored A/P inbox and Expense Easy Vista Service desk for pending approvals and AP Requests, including invoice retrieval for internal clients
- Oversaw DHG Anywhere platform for all employees
- Assisted in the management and completion of various special projects.
A/P Accountant
Noble Systems
08.2013 - 10.2016
- Conducted thorough review of invoices to ensure proper documentation and approval prior to payment processing
- Efficiently processed check requests, weekly contract payments, and rents
- Conducted audits, reconciliations, and processing of credit card bills
- Utilized MAS500 System to accurately code, batch, and enter invoices
- Matched invoices to checks, obtained necessary signatures, and distributed or mailed checks accordingly
- Proficiently handled 1099 processing and maintenance tasks
- Maintained and updated expense reports using concur
- Provided prompt response to vendor inquiries
- Reconciled vendor statements, identified and resolved discrepancies through thorough research
- Collaborated in month-end closing procedures
- Ensured meticulous organization and accuracy in file and documentation maintenance, adhering to policy and accepted accounting practices
- Effectively added project association codes from CRM to necessary invoices in MAS
- Assisted Accounts Receivable in vendor billing for new Addendums, billable hours, etc
- Managed monthly cloud billing for customers
- Offered support on various projects as required.
Education
Associate of Science - Applied Science And Business Administration
Kaplan University
Davenport, IA2013
Skills
- A/P Processing/Data Entry
- Professional Strategic Analysis
- Professional Travel and Expense
- Professional Attention to Detail
- Professional Great Plains
- Professional 3 Way PO Process
- Professional Time Management
- Professional SAP Concur
- Professional JD Edwards
- Professional Expense Reports
- Accruals
- Administrative Support
- MS Office
- Personable and Approachable
- Employee Supervision
- Business Administration
- A/R Specialist Limited
- Professional Vendor Management
- Professional Financial Data Analysis
- Professional Strong Communication
Personal Information
Date of Birth: 08/24
Hobbies and Interests
- Dallas Cowboys fan
- Traveling
Timeline
PCard Administrator
Oldcastle APG
09.2023 - Current
A/P Coordinator
Forvis
03.2022 - 06.2023
Accounting Specialist
Definition 6
11.2016 - 09.2023
A/P Accountant
Noble Systems
08.2013 - 10.2016
Associate of Science - Applied Science And Business Administration
Kaplan University