Secretary Manager
Garcias brothers used car dealer
Finksburg, MD
03.2024 - Current
- also work in sales selling vehicles and making sure we're getting a good amount in
- looking for new inventory
- doing schedules, payroll and pdf's emails by the top of my head no training
- mange budgets looking for best pricing and offers
- Managed office operations and procedures, including recordkeeping systems, filing systems, supply requisition, mail distribution and other administrative services.
- Greeted visitors in a professional manner and provided them with assistance as needed.
- Scheduled interviews with job applicants when required.
- Performed basic bookkeeping duties such as reconciling accounts payable and receivable statements.
- Assisted with the preparation of payroll documents for processing.
- Ensured office supplies were adequately stocked at all times.
- Provided support to executive team by managing calendars, scheduling appointments and organizing events.
- Developed an efficient filing system for documents related to personnel records.
- Performed general office duties such as photocopying, faxing, scanning.
- Monitored emails sent to the company email address; responded to inquiries in a timely manner.
- Ordered supplies for the office; monitored inventory levels to ensure adequate stock is available at all times.
- Answered phone calls and emails in a timely manner.
- Organized meetings and conferences, prepared agendas and took minutes of proceedings.
- Created spreadsheets to track data related to projects or departments.
- Answered telephones, directed calls, and took messages.
- Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.